Public Art Committee

Public Art Committee Meeting Summary Minutes Wednesday, December 14, 2022 12:00 p.m. to 1:30 p.m. Zoom Meeting For more information on how to join, visit: https://durhamnc.gov/453/Public-Art-Committee Committee Members Present Mya Castillo-Marte, Chair Nicole Oxendine Jaime Chaves Laura Ritchie Caroline Dwyer JP Trostle Doreen Jakob Myra Weise Molly Matlock, Vice-Chair Committee Members Absent Kathryn Desplanque Christina Perkins Abijah Gattis Allison Wilson Shante Stewart City, County and Guests Present Rebecca Brown, City of Durham Summer Alston, City of Durham Annette Smith, City of Durham Stephanie Minor, City of Durham I. Call to Order and Guest Introductions a. The meeting was called to order at 12:04 p.m. by Chair Mya Castillo-Marte. II. Approval of October and November Minutes a. MOTION: To approve the minutes from October and November’s meetings. (Ritchie, Matlock 2nd) b. ACTION: Approved. (9 in favor, 0 opposed) III. Adjustments to the Agenda a. None. IV. Announcements a. Request for contact information i. Staff requests members to submit their skillsets and pronouns by email to rebecca.brown@durhamnc.gov. b. Cultural Roadmap Updates i. Ritchie provides the following updates on the Cultural Roadmap RFP: 1. The release has been delayed and should be ready in approximately 2  weeks. 2. The RFQ for an artist/creative team will be released later in the process to allow for collaboration with the selected consultant (Clarification by City post-meeting: Consultant will be responsible for the call for artists/creatives.) 3. The Durham Cultural Advisory Board (DCAB) is meeting later today to confirm another set of volunteers to be added to the Cultural Roadmap Planning Group (CRPG); DCAB are still seeking more representation from youth ages 16-24, and neighborhood representatives. c. County Public Art Program Updates i. The County Public Art Program will be hiring new position to support the program. Details to follow. V. New Business and Presentations a. Governance updates i. 2023 PAC Calendar of Meetings Review 1. Castillo-Marte suggests a new time for the regular meeting that works for all members’ schedules. The majority of the group present agreed that either an early morning meeting, approximately 8 am, or a meeting after 5 pm would be agreeable. The group agreed to keep the 2nd Wednesday, and to confirm a time during the January meeting or at the retreat. ii. Attendance Report Review 1. Castillo-Marte reached out to all 3 members previously identified with low attendance. Allison Wilson has stepped down from the Public Art Committee, and the other two members, Stewart and Gattis, expressed interest in staying on the committee. Members must live, work, or study in Durham County in order to serve on the committee; Castillo-Marte will confirm residency status with Gattis. 2. Staff reminds members that Ann King had been previously approved to serve as a member of the Public Art Committee (PAC) and suggests offering vacancy to King. a. MOTION: The Public Art Committee (PAC) recommends offering Ann King membership, based on the Durham Cultural Advisory Board’s (DCAB) prior approval of King’s membership during DCAB’s September 2022 meeting. (Matlock, Castillo-Marte 2nd) b. ACTION: (9 in favor, 0 opposed) 3. Staff hopes to release call for student member applications within the next 3 months. b. 2022 Goals discussion i. Castillo-Marte continues to express interest in working together a group prior to breaking out into sub-committees. 1. Goal: Support the Durham Cultural Advisory Board’s planning process for the Cultural Roadmap (CRM). Ritchie summarizes task force meeting; the task force made recommendations for the artist/creative group and these recommendations were incorporated into the RFP draft. Smith shares that public discussions will be held to help artists prepare themselves for the opportunity. a. Task Force Members:  I. Jaime Chaves II. Kathryn Desplanque III. Caroline Dwyer IV. Doreen Jakob V. Laura Ritchie VI. Myra Weise 2. Goal: Review and recommend training opportunities based on the results of the Capacity Building Survey and input from the Public Art Committee (PAC) members. Identify capacity building solutions for local artists. Develop mentor and mentee guidelines/opportunities and other artist resources to address local artists' needs. A small group of PAC members met, including Castillo-Marte and Matlock, to draft a document outlining preliminary plan to offer office hours and trainings, once a month to offer support and solutions to local artists. A budget and formal proposal will be drafted following the retreat. Staff reminds members of the Triangle Art Works (TAW) programming and suggests connecting with TAW. Matlock will connect with Director at TAW and request a meeting; Jakob, Oxendine, and Stephanie Minor (GSD) are interested in attending. a. Task Force Members: I. Mya Castillo-Marte II. JP Trostle III. Christina Perkins IV. Molly Matlock V. Myra Weise 3. Goal: The Public Art Committee will develop the skills needed to assess, identify and address where implicit and explicit bias may impact or affect arts and culture in Durham, in order to develop a set of best practices for public art with a focus on anti-racism, community accountability and equity, and to uplift intergenerational, gender diverse, racially diverse, and LGBTQIA+ artists. The task force has not met since the last monthly meeting. No updates; discussion to resume following retreat. a. Task Force Members: I. Patricia Harris II. Nicole Oxendine VI. Updates/Old Business a. Staff makes a second request from members to submit skill set by December 30. Members who have not submitted: 1. Mya Castillo-Marte 2. Jaime Chaves 3. Abijah Gattis 4. Doreen Jakob 5. JP Trostle b. Castillo-Marte and Staff discuss retreat: time, location, format, staff requirements and planning; all agree to push back the retreat until February or March to allow for more time to plan.  VII. Public Questions a. No questions were submitted by the public. VIII. Adjournment a. Final Thoughts and other reminders by Chair/Vice Chair. b. The next meeting will be held on January 11 from 12:00 pm – 1:30 pm; the committee will review Retreat Planning. c. The meeting was adjourned by Castillo-Marte at 1:25 p.m. County Durham Public Art Program: https://www.dconc.gov/county-departments/departments-a-e/engineering-and-environmental- services/durham-county-public-art-program City of Durham Cultural & Public Art Program: https://www.durhamnc.gov/450/Cultural-Public-Art-Development Submitted respectively, Annette Smith, Rebecca Brown, Stephanie Minor