City Council Committee of the Whole

CITY OF DUVALL CITY COUNCIL COMMITTEE OF THE WHOLE MINUTES October 24, 2013 – 5:30 p.m. Duvall Fire Station – 15600 – 1st Avenue NE Mayor Pro Tem Walker called the meeting order at 5:30 p.m. Council present: Gérard Cattin, Amy Ockerlander, Becky Nixon, Scott Thomas, Gary Gill, Jason Walker, Leroy Collinwood Staff present: Deputy City Clerk Jodi Lee Wycoff, Finance Director Jill Long, Public Works Director Steve Leniszewski, Planning Manager Lara Thomas, Police Commander Carey Hert Duvall Historical Society Update – Mayor Ibershof Mayor Ibershof introduced Mary Lampson and Kimberly Englekes from the Historical Society. Mary and Kimberly thanked Council for their continued support and gave a PowerPoint presentation showing highlights of the events and programs the Historical Society has been involved in. Mary said that there are many partners and members that help them achieve their goals. She said that they are involved in many publications about Duvall’s history and have educational outreach programs to help people of all generations learn about our community’s rich history. Mary also reviewed grants and special programs the Historical Society has been involved in such as imaging the Pioneer Cemetery. Lastly, she reviewed their short and long term plans, which include continuation of their archiving projects. 2014 Budget review & discussion – Jill Long Mayor Ibershof said that there were some budget changes to the Police Department budget due to the Carnation contract cancellation. Commander Carey Hert said that they were given direction to create a budget without any layoffs. He handed out and reviewed the new Police Department budget including comparisons from the 2013 budget and equipment proposals. The new budget includes replacing all of their identifying items such as shoulder patches, business cards, vehicle lettering, etc. to remove “Carnation” from their name. They have contacted their contracted services to notify them of the change. They are negotiating a new contract with dispatch services and working out a plan to transition open Carnation cases to King County Sherriff’s Office. Commander Hert said that they have also just started Union negotiations. Jill Long, Finance Director, explained how the new Police Department budget affects the overall budget. The difference from 2013 budget is an increase of $91,597.00 due to these changes as well as absorbing the .5 full time employee (FTE) from Carnation. Council requested more information about the IT budget as well. They asked for a presentation and update on the IT 5-year plan at a future COW or the next retreat. They also would like quarterly updates from IT about where they are with the 5-year plan and certain projects. They requested that the $25,000 budgeted for IT consultants to be put in a restricted fund. Committee of the Whole – October 24, 2013 3rd Quarter Investment Report – Jill Long Jill Long, Finance Director, handed out and reviewed the 3rd Quarter Investment Report. She said the City has just over $10 million in investments. Not surprisingly, interest rates are not good. The City’s investments are spread over multiple funds. In response to Council inquiry, Jill said that she looked into interfund loans for certain projects. Interfund loans are short-term, three years or less, and there are quite a few restrictions on what they can be used for. City Council Recording Device – upcoming Budget Amendment item – Steve Leniszewski Steve Leniszewski, Public Works Director, said that the recorder they are looking at right now costs $6,469.00. It has all wireless mics and the ability for amplification. The other option they are looking in to is to work with the Fire Department to buy equipment that would work with the system they already have in place. Councilmember Gill said he has been researching options as well and may have found some products that are lower in price. Steve said that this item will be in the budget amendment that Council will see in November. Tech Center Façade Contract – upcoming Budget Amendment item – Steve Leniszewski Steve Leniszewski, Public Works Director, said that the façade on the Tech Center needs to be fixed not just for saleability, but also because it is in disrepair in certain areas. He said the low quote came in at $21,155. There was Council consensus to move forward with the project. The budget amendment in November will be to move the money to the appropriate fund for the project. Murray Smith & Associates for the Duvall Reservoir Improvement project – Steve Leniszewski Steve Leniszewski, Public Works Director, said that this item is on tonight’s Consent Agenda for approval. Council discussed the process in which they approve contracts. There was general Council consensus that they would like a contract brought to the Committee of the Whole (COW) meeting for discussion and then to the regular Council meeting for introduction on the same night. Council will decide at the COW meeting whether they want the contract on the consent agenda or regular agenda for approval. The contract will then be brought back to Council for approval based on their decision at the next regular Council meeting. Adjournment The Committee of the Whole adjourned at 6:53 p.m. ATTEST: Jason Walker, Mayor Pro Tem Jodi Lee Wycoff, Deputy City Clerk Committee of the Whole – October 24, 2013