City Council Committee of the Whole

CITY OF DUVALL CITY COUNCIL COMMITTEE OF THE WHOLE MINUTES November 26, 2013 – 5:45 p.m. Duvall Fire Station – 15600 – 1st Avenue NE Mayor Pro Tem Walker called the meeting order at 5:45 p.m. Council present: Gérard Cattin, Amy Ockerlander, Becky Nixon, Scott Thomas, Gary Gill, Jason Walker, Leroy Collinwood Staff present: Deputy City Clerk Jodi Lee Wycoff, Finance Director Jill Long, Public Works Director Steve Leniszewski, City Engineer Boyd Benson, Planning Manager Lara Thomas Development Agreement – Duvall 143 LLC – Lara Thomas Lara Thomas, Planning Manager, reviewed a PowerPoint presentation about the project. She said that Planning Commission reviewed the project last week and will hold their Public Hearing on the developer agreement next Wednesday. Lara then reviewed the documents that were in the agenda packet, the history of the agreement and some of the project details including the timeline. She will bring this agreement to the December 12th Council Meeting for Public Hearing. Council asked about some of the project details. Scott Borgeson from PacLand responded. Questions covered the open space plan, the phasing plan, and parking issues. Resolution approving agreement with WSDOT for Coe-Clemmons Creek – Boyd Benson Boyd Benson, City Engineer, said that WSDOT’s original plan was to replace the culvert only; however, the City is looking at an agreement with WSDOT for design and installation of bicycle and pedestrian improvements. The agreement presented is for WSDOT to complete design and permitting of the City improvements in exchange for Duvall completing the sewer bypass during construction. A future agreement will be presented for Duvall’s portion of the bicycle lane and sidewalk construction cost. Staff feels this is a good proposal. Boyd said they are working with KPG on the design and handed out a conceptual drawing of the project. As part of the project, the water and sewer systems will be replaced and a storm system will be installed. They are also proposing to run conduit for future utility undergrounding. Boyd then answered questions from Council about the design and project details. Surplus Resolution – Steve Leniszewski Steve Leniszewski, Public Works Director, reviewed the list of items up for surplus and how certain items would be sold or recycled. Budget Discussion – Wrap-up Discussion – Jill Long Jill Long, Finance Director, reviewed the changes to the budget requested by Council in previous meetings. Council discussed the various restricted funds and reserve funds. Jill said that they are anticipating that the ending fund balance will be less than the beginning fund balance for 2014. Committee of the Whole – November 26, 2013 Council expressed that they are going to have to look at the 2015 budget with even more cuts possible. They also said that they know they are going to have to budget for future Capital Improvements, specifically a new City Hall and road improvements. Mayor Ibershof explained his plans for the first half of 2014 to prepare Council for those discussions during the 2015 budget cycle. Councilmember Ockerlander handed out and reviewed a proposed amendment to the budget as listed below. In Section 2 add Subsection A, Budget Conditions. In Section 2, under Subsection A, add a new budget condition to read: (1) Duvall Cultural Commission. The Duvall Cultural Commission (DCC) mission is to “build identify and economic vitality through the support, education, and promotion of the arts, culture, and heritage for the Duvall Community. Over time, City funding for the DCC has increased in part due to salaries and the addition of a part-time contract employee. In the year 2013 sponsors and donations made up 27% of program expenses. The Council requests the DCC implement actions to increase its funding from non-City and non-grant related sources and provide Council with further data on estimated economic benefits of City funded events. Thereby, (a) By October 1, 2014 the DCC will report to council attendee estimates, estimated economic benefit in dollars and on its efforts to increase non-City and non-grant funding for its programs for events that have occurred through September 1, 2014. (2) Information Technology. This ordinance approves $15,000 for the development of a new City of Duvall website solution. No amount of the appropriation shall be spent until such time as (a) the Mayor submits a report to Council outlining a minimum of two proposed options including cost estimates and time to completion and (b) Council receives the report and approves one option via a formal motion. There was general Council consensus that they will move forward with adopting this proposed amendment during the Council meeting. Adjournment The Committee of the Whole adjourned at 7:03 p.m. ATTEST: Jason Walker, Mayor Pro Tem Jodi Lee Wycoff, Deputy City Clerk Committee of the Whole – November 26, 2013