City Council Committee of the Whole

CITY OF DUVALL CITY COUNCIL COMMITTEE OF THE WHOLE MINUTES April 10, 2014 – 5:30 p.m. Duvall Visitor Center – 15619 Main Street NE Mayor Pro Tem Walker called the meeting order at 5:35 p.m. Council present: Dianne Brudnicki, Leroy Collinwood, Scott Thomas, Becky Nixon, Gary Gill, Amy Ockerlander, Jason Walker Staff present: Steve Leniszewski, Jill Long, Lara Thomas, Jodi Wycoff Development Update – S. Leniszewski Public Works Director, Steve Leniszewski, reviewed a PowerPoint presentation regarding current and pending development, both public and private within the city limits. He gave a brief overview of each project and where it is in the development process. Steve then reviewed two spreadsheets regarding the costs and funding sources for the planned public projects. One spreadsheet showed the costs of project funding through 2014 and how the ending fund balance if affected. The other showed the costs for project funding through 2015 if they receive all of the grant funding they are requesting. Steve explained that staff is always looking and applying for grant funding for public projects. Lastly, Steve announced that Earth Day will be celebrated on April 26th with an event at Depot and McCormick Parks. (AB14-27) Civil Service Ordinance – Mayor Ibershof Mayor Ibershof explained that the current code calls for the Civil Service to appoint the Chief of Police. This ordinance would change that so that the Mayor appoints the Chief with the Council’s confirmation. (AB14-29) Police Chief Job Description & Salary Scale Ordinance – Mayor Ibershof Mayor Ibershof said that they have reviewed the job description for Police Chief and removed items pertaining to administrative duties outside of the Police Department. He handed out a pay scale comparison for Police Chiefs in the area. (AB14-30) Ordinance amending DMC Chapter 4 – Personnel - J. Long Finance Director Jill Long explained that this is a “housecleaning” ordinance to clarify items in the medical coverage and vacation sections of the Personnel code. It adds wording for non- represented commissioned police officers including the Police Chief. (AB14-31) CDBG Grant – ADA Ramp Installation – S. Leniszewski Steve Leniszewski, Public Works Director, explained that this is a grant to continue with the ADA Ramp Installation Project. He reviewed a map of the ramps to be retrofitted. He said that they currently have a $60,000 grant that they will be working against to start retrofitting curbs to be ADA compliant but those funds will likely only pay for four ramps. Steve explained that the Committee of the Whole – April 10, 2014 design is already complete for all of the ramps on the project list and staff would like to apply for $200,000 in the upcoming grant round with a $25,000 match which could include staff time. Comprehensive Emergency Management Plan Update - Public Works Shaun Tozer, Project Manager, reviewed a PowerPoint presentation about the Comprehensive Emergency Management Plan (CEMP) update. He explained that the State of Washington requires cities to prepare and maintain a CEMP and the last formally updated plan was done in May 2004. The draft plan has to be submitted to the Department of Military by the end of April. He said there are no major process changes, but a lot of text changes. Shaun said that King County is currently updating their Regional Hazard Mitigation Plan which is great timing for Duvall doing their CEMP Update. He reviewed Duvall’s Hazard Risk Ranking which showed Duvall at most risk or highest impact from earthquakes, floods, and dam failure. Shaun then reviewed the work plan which includes finishing the draft CEMP update, creating standard operating procedures, continue to work with other agencies such as Fire and Police, and continue education and training for staff and elected officials. He would also like the City to participate in more tabletop exercises that relate to potential emergencies that could affect Duvall. Development Agreement Code Updates – L. Thomas Planning Manager, Lara Thomas, said that based on direction from the city attorney, staff is proposing to remove development agreements from Chapter 14.08 (permit process) in its entirety. She said that a development agreement is a contract, not a permit. Staff is proposing a new section of the Duvall Municipal Code called Development Agreements. The code does have some standards but also allows for some flexibility outside of a standard agreement if warranted. One example would be vesting a project because circumstances change over time. Lara said they would need to decide what the term limit would be and what they would vest to such as zoning or storm water. A draft of the new code was included in the packet and has been reviewed by the Planning Commission, Land Use Committee, and city attorney. Good of the Order - Council Mayor Pro Tem Walker asked Project Manager Shaun Tozer to give a report on his recent trip to the mudslide disaster in Oso. Shaun said that as a certified Public Information Officer, he was deployed to the mudslide site this past weekend. He was there Friday through Sunday on both sides of the slide. He showed PowerPoint slides of the disaster area and the areas that he worked in while there. He worked mostly on the Darrington side in their Information Center and was in direct contact with people affected by the slide. Shaun said that a few of the things he learned from the experience is that we need to continue our training, we need to plan and practice standard operating procedures, we need to plan for volunteers, and technology is key for emergency management and response. Adjournment The Committee of the Whole adjourned at 7:02 p.m. ATTEST: Jason Walker, Mayor Pro Tem Jodi Lee Wycoff, Deputy City Clerk Committee of the Whole – April 10, 2014