City Council Committee of the Whole

CITY OF DUVALL CITY COUNCIL COMMITTEE OF THE WHOLE MINUTES August 4, 2015 – 5:30 p.m. Riverview Educational Service Center – 15510 – 1st Ave NE Mayor Pro Tem Brudnicki called the meeting order at 5:31 p.m. Council present: Jason Walker, Leroy Collinwood, Amy Ockerlander, Scott Thomas, Dianne Brudnicki, Gary Gill, Becky Nixon Staff present: Matthew Morton, Dean Rohla, Steve Leniszewski, Jodi Wycoff a. Big Rock Ball Field update Steve Leniszewski, Public Works Director, gave a PowerPoint presentation showing the history of the project funding and a concept drawing of the project. Mr. Leniszewski reviewed the budget for the project and what the next steps are for this project. Council asked for more information regarding the maintenance costs, overall budget, project design and alternatives to turf. This item will be brought to the August 18th Council meeting. b. Gateway Signs Steve Leniszewski, Public Works Director, explained that the current signs located on the north and south ends of the city as well as along Woodinville-Duvall Road in the valley are in need of repair and updating. Mr. Leniszewski gave a PowerPoint presentation showing a map of the current sign locations, a concept drawing that KPG created for new gateway signs, and a preliminary budget for the project. The project was added to the preliminary 2016 budget. Mayor Ibershof said he would like to know if Council is interested in moving this project forward. Council expressed their interest in the gateway sign project as well as additional way-finding signs throughout town. Council also said they would like to see additional design options for the gateway signs. c. Main Street Funding update Steve Leniszewski, Public Works Director, gave a PowerPoint presentation showing the budget which includes grant funding already received. The budget also reflected the total cost of the budget and how much would be needed if they used all current REET funds for this project. Dean Rohla, Finance Director, and Matthew Morton, City Administrator, presented options for additional funding including bank loans and bonds and explained that more research is needed on these funding options. d. Stephens Street Overlay Funding update Steve Leniszewski, Public Works Director, gave a PowerPoint presentation showing the estimated costs for the project. The costs to complete the full overlay project are over the current budgeted amount. Mr. Leniszewski asked for Council direction on moving forward with the full project or scaling the project back. There was general Council consensus to move forward with the full project. This item will be brought back to Council during the September 1st meeting. Committee of the Whole – August 4, 2015 e. SummerStage update Matthew Morton, City Administrator, gave a PowerPoint presentation which showed how the SummerStage concerts have positively impacted Duvall, specifically how they have enhanced our economic development. Mr. Morton shared results from a survey that was taken during the 2014 SummerStage season. Mr. Morton said that the addition of the food trucks and beer/wine garden this year has had a great response and SummerStage and other local events can build on the success. Lastly, Mr. Morton said that SummerStage is a great example of how to bring the private and public sectors together to create an event that is community oriented and adds value to Duvall’s economic development. f. Personnel Code – sick leave Matthew Morton, City Administrator, reviewed the staff report that was included in the packet. Currently the Duvall Municipal Code does not allow employees to use sick leave during their probationary period. This has caused some issues of employees having to take time off unpaid. Mr. Morton asked Council if they knew why the code was written this way and if they were open to the idea of changing the code to allow sick leave use during probation. Council said they are open to looking at a code change and also asked to look at the idea of having one paid time off bank instead of splitting time between vacation and sick. g. Insurance Carrier This item was moved to the regular Council meeting under City Administrator report. h. Good of the Order There were no reports. Adjournment The Committee of the Whole adjourned at 6:56 p.m. Written Reports – the following reports were distributed in the Committee of the Whole packet: - LHWMP Grant Amendment – Jodi Wycoff, City Clerk - July 2015 Sales Tax Report – Jennifer Anderson, Accountant ATTEST: Dianne Brudnicki, Mayor Pro Tem Jodi Wycoff, City Clerk Committee of the Whole – August 4, 2015