City Council Committee of the Whole

CITY OF DUVALL CITY COUNCIL COMMITTEE OF THE WHOLE MINUTES October 20, 2015 – 5:00 p.m. Riverview Educational Service Center – 15510 – 1st Ave NE Mayor Pro Tem Brudnicki called the meeting order at 5:00 p.m. Council present: Leroy Collinwood, Amy Ockerlander, Gary Gill, Scott Thomas, Dianne Brudnicki, Becky Nixon, Jason Walker Staff present: Matthew Morton, Dean Rohla, Steve Leniszewski, Lara Thomas, Kass Holdeman, Jodi Wycoff, Fire Chief David Burke a. Budget Workshop – Finance Department, Planning Department & Cultural Commission Dean Rohla, Finance Director; Lara Thomas, Planning Director; and Kass Holdeman, Community Coordinator, each gave a presentation highlighting the proposed 2016 budget for their respective departments. The presentations gave an overview of the departments’ entire budget as well as detail about each fund within their individual budgets. Below are a few of the highlights from the presentations. Finance Department (includes clerk’s office): In addition to maintaining standard levels of service, there are a few specific goals for 2016 including the bi-annual audit for 2014-2015, soliciting banking request for proposals, and implementing efficiencies including a contract routing form and utilizing One Drive and Share Point sites. Planning Department: A Sensitive Area Update, Tree Protection Standards Update, and Landscape Standards are among the top priorities for the Planning Department. Some items that were not funded are the Parks, Trails and Open Space Plan and the Park Element update. Council discussed the two unfunded items and requested that staff find out how much could be anticipated if they did a levy lid lift using the Fire District boundaries in order to discover if creating a Municipal Park District would be feasible. Cultural Commission: Matthew Morton, City Administrator, added that staff is proposing to increase Kass Holdeman’s position to a full FTE (full time employee). Mr. Morton explained that there is a program called Washington Main Street that allows cities to take advantage of B&O taxes (business & occupation) that businesses already pay to the State. The program would allow businesses to divert a portion of the tax directly to Duvall. The program requires that a full time employee must function as the administrator. This work would fit well into Ms. Holdeman’s current role because the funds collected through the Washington Main Street Program are to be used for local economic development which she already works on through the various events produced by the Cultural Commission. Mr. Morton will provide Council with more information about the particulars of the program. Committee of the Whole – October 20, 2015 b. Duvall Visitor Center Lease Agreement Mayor Ibershof handed out and reviewed a memo in which he outline two options in regards to the Visitor Center lease agreement. The options included a three-year agreement and a five-year agreement. Council discussed the two options as well as continuing with the one-year agreement and the option of selling the building. There was general Council consensus to discuss with the current stakeholders a three-year agreement with an opt-out option if the need to sell the building becomes emergent. c. Good of the Order Mayor Ibershof handed out an announcement for an upcoming Public Sector Economic Development Summit for Elected Officials on December 11th and told Council to let staff know if they want to attend. Dean Rohla, Finance Director, said that he is looking for Council direction on investment funds that were called early and could be reinvested. There was Council consensus to reinvest the funds. Councilmember Leroy Collinwood asked about the draft sole source resolution and sewer GFC ordinance that were in the packet as written reports. Steve Leniszewski, Public Works Director, stated that both items will be brought back to the November 3rd meeting for discussion. Councilmember Scott Thomas asked if it was possible to get the meeting packets earlier. Staff said that they will work to rearrange the packet schedule to accommodate the request. Adjournment The Committee of the Whole adjourned at 6:54 p.m. Written Reports – the following reports were distributed in the Committee of the Whole packet:  2015 3rd Quarter Investment Report – D. Rohla  2015 3rd Quarter Financial Report – D. Rohla  Draft Resolution - Sole Source for Water Meter Equipment – S. Leniszewski  Draft Ordinance – Amend DMC 9.04 Sewer GFC Fee Collection – S. Leniszewski  Staff Report – Appoint an Interim Chief Law Enforcement Officer – M. Morton  Final Interlocal Agreement with WCIA – M. Morton ATTEST: Dianne Brudnicki, Mayor Pro Tem Jodi Wycoff, City Clerk Committee of the Whole – October 20, 2015