City Council Committee of the Whole

CITY OF DUVALL CITY COUNCIL COMMITTEE OF THE WHOLE MINUTES November 3, 2015 – 5:00 p.m. Riverview Educational Service Center – 15510 – 1st Ave NE Mayor Pro Tem Brudnicki called the meeting order at 5:00 p.m. Council present: Leroy Collinwood, Amy Ockerlander, Gary Gill, Scott Thomas, Dianne Brudnicki, Becky Nixon, Jason Walker Staff present: Matthew Morton, Dean Rohla, Steve Leniszewski, Lara Thomas, Kass Holdeman, Jodi Wycoff, Snoqualmie IT Manager PJ Rodriguez a. Budget Workshop – Executive, Legislative, Non-Departmental & IT Matthew Morton, City Administrator, gave a presentation highlighting the proposed 2016 budget for the Executive, Legislative, and Non-Departmental budgets. The presentations gave an overview of the departments’ entire budget as well as detail about each fund within their individual budgets. Below are a few of the highlights from the presentations. Executive: Salaries and Wages increased to account for City Administrator; travel and training increased to accommodate necessary upcoming trainings and Legislative Advocacy; professional services decreased – 2015 amount included contract with Prothman to assist in hiring new City Administrator and Finance Director, also interim City Administrator Staffing. Legislative: Council meeting room expenses increased to account for new RVSD room use; travel and training increased to accommodate necessary upcoming trainings and Legislative Advocacy. Non-Departmental: City Attorney Fees (contracted service) were increased in order to cover increasing public disclosure request costs. IT: PJ Rodriguez, Snoqualmie IT Manager, gave a presentation highlighting the proposed budget for the IT fund. The presentation gave an overview of the departments’ entire budget as well as detail about specific items. Mr. Rodriguez also reviewed the original goals for 2015 and the new goals of the IT department for 2016. b. 2016 Budget – general discussion Council discussed the 2016 proposed budget including salaries, sales tax revenue and general economic development. Council also discussed a salary survey and the maintenance costs of Big Rock Ball Fields after the renovation project. Committee of the Whole – November 3, 2015 Matthew Morton, City Administrator, gave a presentation detailing the Big Rock Ball Fields renovation project including where the funds for the project will come from, project details, such as, what type of material will be used for the turf fill, and a timeline for the project. Council discussed the project and their concerns about the cost of the actual renovation project and the cost of long term maintenance and replacement in the future. Council directed staff to bring back more information on the potential cost recovery. c. Good of the Order There were no reports. Adjournment The Committee of the Whole adjourned at 7:03 p.m. Written Reports – the following reports were distributed in the Committee of the Whole packet:  October 2015 Sales Tax Report – D. Rohla  General Levy Lid Lift & Metropolitan Parks District Funding Options – M. Morton  Draft Ordinance adopting the Budget for the Fiscal Year 2016 – D. Rohla ATTEST: Dianne Brudnicki, Mayor Pro Tem Jodi Wycoff, City Clerk Committee of the Whole – November 3, 2015