City Council Committee of the Whole

CITY OF DUVALL CITY COUNCIL COMMITTEE OF THE WHOLE MINUTES October 4, 2016 – 5:00 p.m. Riverview Educational Service Center – 15510 – 1st Ave NE Mayor Pro Tem Brudnicki called the meeting to order at 5:00 p.m. Council present: Amy Ockerlander, Jason Walker, Dianne Brudnicki, Leroy Collinwood, Scott Thomas, Veronika Williams, Becky Nixon Staff present: Matthew Morton, Dean Rohla, Lara Thomas, Carey Hert, Jodi Wycoff a. 2017 Budget – general discussion Mayor Will Ibershof gave a presentation introducing the preliminary 2017 budget. Mayor Ibershof gave a general overview of the budget process to date and said that he and staff kept the Council priorities in mind while creating this proposed budget including no use of REET for operations, no use of the ending fund balance in the general fund and look at efficiencies in projects and staffing. Mayor Ibershof said that the proposed budget is a balanced budget which proposes new revenues and assumes the passage of the levy. Mayor Ibershof explained that if the levy does not pass, there will be a budget amendment during the first few months of the new year to account for that. Mayor Ibershof then went over details of proposed revenues and expenditures, the tough decisions that were made to balance the budget and the next steps in the budget process. 2017 Budget – department presentations: Executive, Legislative, Non-Departmental Finance Department & Cultural Commission Matthew Morton, City Administrator, gave a presentation highlighting the proposed 2017 budget for the Executive, Legislative, and Non-Departmental budgets. The presentations gave an overview of the departments’ entire budget as well as detail about each fund within their individual budgets. Below are a few of the highlights from the presentations. Executive: The total budget slightly decreased from 2016. Training and meeting expenses increased to accommodate necessary upcoming trainings and Legislative Advocacy; salaries and wages increased by the proposed COLA (cost of living adjustment); supplies decreased to better reflect past spending; and travel and communications stayed the same as in 2016. Legislative: The total budget increased by approximately 5%. Council meeting room expenses increased to account for the separation of the Riverview School District room usage and the School Resource Officer agreements; election costs increased to accommodate November 2016 election costs which are invoiced in 2017; training increased to accommodate necessary upcoming trainings and Legislative Advocacy; travel and supplies decreased to reflect past spending; and official publications and communications stayed the same as in 2016. Committee of the Whole 10-04-16 Non-Departmental: The total budget increased from 2016. The largest increase is reflected in interfund transfers to account for the transfers for Big Rock Park and IT component of the levy. If the levy does not pass, the budget will be amended to take the transfers out of the budget. Finance Department (includes clerk’s office): Dean Rohla, Finance Director, gave a presentation on the proposed 2017 Finance Department budget. The majority of the Finance budget remains the same as 2016. Salaries and wages increased slightly to reflect restoring the Accountant position to 20 hours a week; state audit fees decreased to reflect a one- year audit next year instead of a two-year audit; other items such as communications, travel and training either stayed the same as 2016 or slightly decreased. Cultural Commission: Matthew Morton, City Administrator, presented the proposed 2017 Cultural Commission budget. The budget proposes to decrease Kass Holdeman’s position to a .13 FTE (full time employee). Mr. Morton explained that this decrease would involve adjusting work hours throughout the year to less hours during non-event season and more hours during spring and summer to accommodate planning and executing SummerStage and other event. The decrease would also require more assistance from Duvall Cultural Commission and existing staff to help facilitate current DCC programs and special event processing. Lastly, Mr. Morton explained that the proposed budget continues the existing funding level for SummerStage and other DCC programs. b. Good of the Order Councilmember Becky Nixon said that she saw some innovative ideas for traffic roundabouts during her recent trip to Europe and said that they might work in certain areas of Duvall. Adjournment The Committee of the Whole adjourned at 6:48 p.m. Written Reports – the following written reports distributed in the Committee of the Whole packet:  Contract - WWTP Laboratory Restoration  Building Code Updates, DMC Chapter 10  September 2016 Sales Tax Report ATTEST: Dianne Brudnicki, Mayor Pro Tem Jodi Wycoff, City Clerk Committee of the Whole 10-04-16