City Council

January 8, 2024 MINUTES OF A REGULAR MEETING OF THE DWIGHT VILLAGE BOARD OF TRUSTEES Held in the Public Services Complex 209 South Prairie Avenue, Dwight Illinois January 8, 2024 at 6:30PM President Johnson called the meeting to order at 6:30PM and asked for a roll call. PRESENT: Paul Johnson, Village President; Marla Kinkade, Trustee; Jenny Johnson, Trustee; Brian Berta, Trustee; Justin Eggenberger, Trustee; and Pete Meister ABSENT: Randy Irvin, Trustee OTHER Village Officials in Attendance: Crissy Livingston, Village Administrator; Cory Scoles, Public Works Director; Mike Nolan, Police Chief; Michael Callahan, EMS Chief; and Whitney Scott, Village Clerk The Village Board Minutes from December 11, 2023 were presented for approval. Trustee Kinkade made a motion, with a second from Trustee Meister, to approve the minutes as submitted. Roll call. All voted aye. Motion carries, 5-0. The Village Board Minutes from December 30, 2023 were presented for approval. Trustee Kinkade made a motion, with a second from Trustee Berta, to approve the minutes as submitted. Roll call. All voted aye. Motion carries, 5-0. FINANCIAL REPORTS Payment of the December 27, 2023 bills in the amount of $215,091.13 were presented for payment from the various funds. Trustee Kinkade made a motion, with a second from Trustee Johnson, to pay the bills as submitted. Roll call. All voted aye. Motion carries, 5-0. Payment of the January 8, 2024 bills in the amount of $146,953.65 were presented for payment from the various funds. Trustee Johnson made a motion, with a second from Trustee Berta, to pay the bills as submitted. Roll call. All voted aye. Motion carries, 5-0. The October 2023 Treasurer’s Report was presented for review. Trustee Kinkade made a motion, with a second from Truste Meister, to approve the report as submitted. Roll call. All voted aye. Motion carries, 5-0. PUBLIC FORUM None PRESIDENT’S REPORT President Johnson stated that because he had missed the early December meeting, he just wanted to commend everyone for their efforts (re: the Public Works Fire); he stated that everyone has worked really well together, everyone discussing solutions, and its great see! 1 January 8, 2024 VILLAGE REPORTS Village Administrator Livingston stated that the Public Works crew was out this weekend for snow removal and that she heard a lot of great feedback and compliments, stating that you could not even tell that we were down equipment. Chief Callahan stated that he had conducted six interviews for the open full-time and part-time positions, and that he would have recommendations at the next meeting. Callahan also confirmed that he had sent a letter to Emington Campus, but that he had not heard back yet. President Johnson advised that he had received a phone call from Nick Stipanovich, and recommended a Services Committee meeting, with both Callahan and Stipanovich, to further discuss possible solutions. Callahan also confirmed that the gear through the Fire House Subs Grant had been ordered. Chief Nolan advised that the two newest officers left for academy yesterday (Sunday January 7th) and that he had received a text from each this afternoon that they had survived the first two days successfully. Public Works Director Scoles stated that the guys have been working in “okay” conditions, not the worst, but not their usual, and that he is proud of them. He also said are using some borrowed equipment and being extra cautious. The upcoming Resolutions are in regard to that borrowed equipment. ORDINANCES / RESOLUTIONS Resolution 2024-01 IGA Grundy County was presented for consideration. Trustee Eggenberger made a motion, with a second from Trustee Kinkade, to approve the Resolution as proposed. Roll call: Johnson (aye), Kinkade (aye), Meister (aye), Berta (aye), Eggenberger (aye), Irvin (absent). Motion carries, 5-0. A COPY OF RESOLUTION 2024-01 IS ON FILE IN THE OFFICE OF THE VILLAGE CLERK Resolution 2024-02 IGA Livingston County Highway Department was presented for consideration. Trustee Eggenberger made a motion, with a second from Trustee Meister, to approve the Resolution as proposed. Roll call: Johnson (aye), Kinkade (aye), Meister (aye), Berta (aye), Eggenberger (aye), Irvin (absent). Motion carries, 5-0. A COPY OF RESOLUTION 2024-02 IS ON FILE IN THE OFFICE OF THE VILLAGE CLERK Resolution 2024-03 IGA Aux Sable Township was presented for consideration. Trustee Eggenberger made a motion, with a second from Trustee Berta, to approve the Resolution as proposed. Roll call: Johnson (aye), Kinkade (aye), Meister (aye), Berta (aye), Eggenberger (aye), Irvin (absent). Motion carries, 5-0. A COPY OF RESOLUTION 2024-03 IS ON FILE IN THE OFFICE OF THE VILLAGE CLERK COMMITTEE MEETINGS Administration & Finance Committee Meeting, Monday January 8, 2024 at 6:20PM PRESENT: President Johnson and Trustees Kinkade, Berta, Johnson, Meister, and Eggenberger Others in Attendance: Public Works Director Scoles, Village Administrator Livingston, Chief Nolan, Chief Callahan, and Village Clerk Scott President Johnson called the meeting to order at 6:20pm. Grant Authority to Village Administrator for purchases related to Public Works Fire: Livingston explained that the numbers from insurance will soon be finalized, and that she and Scoles have been researching replacement vehicles and equipment. Because of the limited availability of used equipment, 2 January 8, 2024 she is requesting pre- authorization to proceed with purchases so that she and Scoles aren’t waiting up to two weeks for the next Board Meeting, and potentially missing out on available equipment. The Committee further discussed, and Trustee Berta made a motion, with a second from Trustee Johnson, and it was unanimously approved to recommend that the Board approve the pre-authorization. Trustee Kinkade made a motion, with a second from Trustee Eggenberger, to approve purchasing authority as proposed. Roll Call. All voted aye. Motion carries, 5-0. With no further business to discuss, the meeting was adjourned at 6:25pm. OLD BUSINESS None NEW BUSINESS Livingston presented a proposed amendment to the Community Benefit Agreement with Illinois Generation LLC. President Johnson and Livingston both explained that there had been adjustments to the locations, moving a few of the turbines further from town, and provided an updated map. Both Johnson and Livingston also confirmed that there would be zero impact to the taxing or community benefit originally agreed upon. Trustee Kinkade made a motion, with a second from Trustee Meister, to approve the proposed amendment as submitted. Roll call. All voted aye. Motion carries, 5-0. Livingston advised that the Village has received interest from Mithani Network – Dunkin Donuts to open at the BP Station. Livingston explained that there had been previous discussions with the prior Administrator and that after further discussion and negotiations, would like to proceed with 10 years at 1% sales tax abatement. Trustee Meister made a motion, with a second from Trustee Berta, to adopt the proposed abatement as submitted. Roll call. All voted aye. Motion carries, 5-0. Finding no further new business, President Johnson asked for a motion to enter into Executive Session Trustee Berta made a motion, with a second from Trustee Meister, to enter into Executive Session at 6:55pm. All voted aye. Motion Carries, 5-0. The Board returned to regular session at 7:06pm, and with no action items resulting from Executive Session, President Johnson asked for a motion to adjourn. A motion to adjourn was made by Trustee Berta with a second by Trustee Johnson. All voted aye by voice vote. The meeting adjourned at 7:06PM. APPROVED: _______________________________________ Paul Q. Johnson, Village President ATTEST: ____________________________________ Whitney M. Scott, Village Clerk 3