City Council

February 26, 2024 MINUTES OF A REGULAR MEETING OF THE DWIGHT VILLAGE BOARD OF TRUSTEES Held in the Public Services Complex 209 South Prairie Avenue, Dwight Illinois February 26, 2024 at 6:30PM President Johnson called the meeting to order at 6:30PM and asked for a roll call. PRESENT: Paul Johnson, Village President; Marla Kinkade, Trustee; Jenny Johnson, Trustee; Brian Berta, Trustee; and Pete Meister, Trustee ABSENT: Justin Eggenberger, Trustee and Randy Irvin, Trustee OTHER Village Officials in Attendance: Crissy Livingston, Village Administrator; Cory Scoles, Public Works Director; Mike Nolan, Police Chief; Michael Callahan, EMS Chief; Nick Ehrgott, Village Attorney; and Whitney Scott, Village Clerk The Village Board Minutes from February 12, 2024 were presented for approval. Trustee Berta requested one correction, which was unanimously approved. Trustee Johnson made a motion, with a second from Trustee Berta, to approve the corrected minutes. Roll call. All voted aye. Motion carries, 4-0. FINANCIAL REPORTS Payment of the February 26, 2024 bills in the amount of $82,539.00 were presented for payment from the various funds. Trustee Berta inquired about the payment to Alexis and Livingston confirmed that it was payment for the gear purchased with the Firehouse Subs Grant funding (those monies had already been received). Trustee Kinkade made a motion, with a second from Trustee Meister, to pay the bills as submitted. Roll call. All voted aye. Motion carries, 4-0. The December 2023 Treasurer’s Report was presented for review. Trustee Meister made a motion, with a second from Truste Johnson, to approve the report as submitted. Roll call. All voted aye. Motion carries, 4-0. PUBLIC FORUM Jim Posey, our Republic Services representative, was in attendance to introduce himself and thank the Board and Community for their continued partnership. He confirmed there are two years left of the current contract, which is scheduled to renew in March of 2026. The Board inquired about how residents can request replacement receptacles if theirs are damaged and he confirmed they can call Customer Service directly, or work with the Village and Nicole will relay that information to their dispatcher. PRESIDENT’S REPORT None 1 February 26, 2024 VILLAGE REPORTS Village Administrator Livingston reported that the insurance claim process for the Public Works building has been extremely slow, but that they’ll be working with a new adjuster this week and hope to be moving in the right direction soon. Chief Callahan did not have anything to report. Chief Nolan advised that the investigation into the recent incident at Love’s continues, and there was nothing significant to report. He stated that last week the department assisted the Livingston County Sherriff’s department with an incident involving a resident (victim) and an out-of-town offender lead to a no-bond warrant being issued and provided updates on several other recent incidents. He advised mental health issues are rising, with one in three calls being mental health related. The two recruits started week 8 today and are doing well. Trustee Berta inquired about the status of the newest squad and Nolan confirmed that they’re looking into the Dodge Durango as an option, as Ford and Chevy seem to be stepping away due to State Bid cutting profits, and longer delays. Public Works Director Scoles reported the park bathrooms are looking great and the parks will open as scheduled on April 1st. He also advised that leaf and stick pick-up are scheduled to begin April 1st as well and are hoping to have the necessary equipment to start on schedule. Scoles also shared a reminder with residents to please keep an eye out for all the kids out and about as the weather improves. ORDINANCES / RESOLUTIONS Resolution 2024-05 Authorizing the Execution of a Letter of Agreement with the Village of New Lenox, authorizing the purchase of a 2017 Ford F250 4x4 with liftgate ($30,000.00), 2015 Ford F250 4x4 with plow ($25,000.00), 2013 Ford F550 4x4 with plow ($40,000.00) and a 2013 Ford F150 with liftgate ($12,000.00). Trustee Meister made a motion, with a second from Trustee Berta, to approve the Resolution as proposed. Roll call: Johnson (aye), Kinkade (aye), Meister (aye), Berta (aye), Eggenberger (absent), Irvin (absent). Motion carries, 4-0. A COPY OF RESOLUTION 2024-05 IS ON FILE IN THE OFFICE OF THE VILLAGE CLERK COMMITTEE MEETINGS Public Properties and Utility Committee, Monday February 12, 2024 at 5:30pm (full committee minutes were included in the February 12, 2024 Regular Board Meeting Minutes, partially referenced below) Amend Ordinance 1468 Section 4 – 9.306 Bills: Livingston explained that the current Ordinance allows a 5-day grace period; however, the water bills show the late payment due effective the day after the due date. Livingston recommends amending the Ordinance to read “a penalty of ten (10) percent shall be added to all bills not paid by the due date”, and adding a section to read, “a $25.00 fee shall be added to any water statement that remains unpaid for a period of 14 days after the due date and a red tag is issued or default of payment arrangement that incurs red tag.” The Committee unanimously agreed to recommend the changes to the Board for approval. The proposed Ordinance Amending Chapter 9, Water of the Municipal Code of the Village of Dwight, by amending Section 9.306 to read “A penalty of (10%) shall be added to all bills not paid within five days after the bill are due by the due date”, and by adding entry to 9.306 as follows: “A $25.00 fee shall be 2 February 26, 2024 added to any water statement that remains unpaid for a period of 14 days after the due date and a red tag is issued or default of payment arrangement that incurs red tag.” Trustee Berta made a motion, with a second from Trustee Johnson, to approve the amendments as proposed. Roll call. All voted aye. Motion carries, 4-0. A COPY OF ORDINANCE 1517 IS ON FILE IN THE OFFICE OF THE VILLAGE CLERK WTP Additions: Livingston advised that clearing the village of the arsenic violation and updating our Water Treatment Plant (WTP) will need to be completed; the estimated cost will be approximately $31,400.00. Scoles and Fritch advised that this is a necessity per IEPA, and that they’re working with Farnsworth on the permitting process, which could take up to 45 days. The Committee unanimously agreed to recommend the Board approve the necessary repairs. Trustee Kinkade made a motion, with a second from Trustee Berta, to approve the WTP Additions as proposed. Roll Call. All voted aye. Motion carries, 4-0. OLD BUSINESS None NEW BUSINESS Miranda Lovet, Public Relations Specialist, with MCC Network Services, LLC d/b/a Conxxus, and Jennifer Alvarez, Regional/Illinois Market Manager with SURF Internet Fiber Presentation were both in attendance to provide an overview of potential fiber projects with the Village. They both provided their respective company’s business model, current projects in the surrounding areas, and answered questions regarding how the project would impact the Public Works department and the necessary restoration work. The Dwight Harvest Days Committee submitted a revised “Street/Parking Closures” for 2024 Dwight Harvest Days. Trustee Meister made a motion, with a second from Trustee Kinkade, to approve the street/parking closures as requested. Roll Call. All voted aye. Motion carries, 4-0. The Dwight Harvest Days Committee also submitted a request for the use of golf carts/UTVs during the 2024 Dwight Harvest Days event. Trustee Kinkade made a motion, with a second from Trustee Johnson, to approve the request as submitted. Roll Call. All voted aye. Motion carries, 4-0. Gary Beier, on behalf of the Dwight Police Department, submitted a request to place blue pinwheels in the lawn at the Public Services Complex, for the month of April, to support Child Abuse Prevention Month. Trustee Johnson made a motion, with a second from Trustee Meister, to approve the request. Roll Call. All voted aye. Motion carries, 4-0. Livingston presented a purchase agreement for two (2) 2024 2500 Tradesman Reg Cab 4x4’s from Heller Motors for $44,718.00 each. Trustee Kinkade made a motion, with a second from Trustee Meister, to approve the purchase. Roll Call. All voted aye. Motion carries, 4-0. Livingston also presented a purchase agreement for a 2024 F550 from Heller Motors for $56,564.76. Trustee Johnson made a motion, with a second from Trustee Kinkade, to approve the purchase. Roll Call. All voted aye. Motion carries, 4-0. Livingston also presented a purchase agreement from Holt & Sons, Inc. to outfit the 2024 F550 for $39,054.84. Trustee Meister made a motion, with a second from Trustee Berta, to approve the purchase. Roll Call. All voted aye. Motion carries, 4-0. 3 February 26, 2024 Finding no further new business, President Johnson asked for a motion to enter into Executive Session. Trustee Meister, with a second by Trustee Berta, motioned to enter Executive Session at 7:40pm to discuss Section 2(c)2, Collective Bargaining, and Section 2(c)1 Personnel. All approved. The Board returned to Regular Session at 9:19pm with no action items. Finding no further new business, President Johnson asked for a motion to adjourn. A motion to adjourn was made by Trustee Johnson with a second by Trustee Kinkade. All voted aye by voice vote. The meeting adjourned at 9:20pm. APPROVED: _______________________________________ Paul Q. Johnson, Village President ATTEST: ____________________________________ Whitney M. Scott, Village Clerk 4