City Council

September 9, 2024 MINUTES OF A REGULAR MEETING OF THE DWIGHT VILLAGE BOARD OF TRUSTEES Held in the Public Services Complex 209 South Prairie Avenue, Dwight Illinois September 9, 2024 at 6:30PM President Johnson called the meeting to order at 6:30PM and asked for a roll call. PRESENT: Paul Johnson, Village President; Brian Berta, Trustee; Marla Kinkade, Trustee; Pete Meister, Trustee; Josh Jahn, Trustee ABSENT: Justin Eggenberger, Trustee and Jenny Johnson, Trustee OTHER Village Officials in Attendance: Crissy Livingston, Village Administrator; Cory Scoles, Public Works Director; Mike Nolan, Police Chief; and Whitney Scott, Village Clerk CONSENT AGENDA The following items were presented for consent agenda: (a) Payment of the September 9, 2024 bills in the amount of $198,688.81, (b) Minutes of the August 20, 2024 Zoning Board Meeting, (c) Minutes of the August 27, 2024 Village Board Meeting, (d) Transferring $475.00 from the Water Fund (51) to the Water Bond Fund (41) for paying fiscal agent fees, and (e) Transferring $475.00 from the Referendum Fund (36) to the Referendum Bond Fund (47) for paying fiscal agent fees. Trustee Kinkade made a motion, with a second from Trustee Meister, to approve Consent Agenda items a – e. Roll call. All voted aye. Motion carries, 4-0. PUBLIC FORUM None PRESIDENT’S REPORT None VILLAGE REPORTS Village Administrator Livingston advised that the Village Services Complex repairs are finishing up this week, and that everyone should be back in their quarters beginning next week. Livingston also gave the Board a tour after the meeting. Chief Nolan stated that one squad is getting outfitted with the in-car camera system in Channahon this week, and that he has a meeting with Motorola this week to start rolling out the body cams. He also advised that IT would be out later this week to install an additional wireless access point. Nolan confirmed that the newest officers are completing their first week of FTO and doing well. He also shared that operational planning for Harvest Days is underway. President Johnson, on behalf of Chief Callahan, reported that on August 26th a truck backed into Ambulance 1824 damaging the rub rail. The vehicle owner opted to pay directly for the damages 1 September 9, 2024 rather than involving his insurance and made a payment of $1,088.25 at the Village Hall on September 5th. Parts have been ordered through Alexis Fire. Johnson also shared that the newest EMTs have started and are doing well during their first few weeks of orientation and training. Ambulance 1815 was brought back from Crossroads on September 4th and is currently at the Dwight Fire Station. Alexis Fire will be taking 1815 to the Fire District / Fire Chiefs show in Peoria from September 13th – 18th. and then IDPH inspections will be completed and 1815 will be put into service, and then both 1824 and 1814 will be returned to Crossroads one at time for cosmetic repairs, hopefully all completed by years’ end. Public Works Director Scoles thanked the guys for their hard work over the past couple weeks and advised that if anyone has any questions to let him or Joe know. COMMITTEE MEETINGS Public Properties and Utility Committee, Monday September 9, 2024 at 5:30pm PRESENT: Trustees Kinkade, Berta, Meister and Jahn Others in Attendance: Public Works Director Scoles, Water Operator Joe Fritch, Village Administrator Livingston, Chief Nolan, and Village Clerk Scott Kinkade called the meeting to order at 5:30pm. Alleys: Scoles and Livingston confirmed that $20,000.00 is budgeted annually for alley maintenance and repairs, however those funds have historically been allocated for other projects. Scoles drafted a 3-year plan to repair all impacted alleyways with B&D Pavement Solutions. He explained that this is a hybrid between tar and chip and spray patching and has held up well in several test areas completed last year. Livingston and Scoles estimated that three blocks worth of alleys could be completed for $6,600.00 per day, with two days completed this fiscal year, and increase the budget to allow for 3-4 days per year for future budgets. Scoles confirmed that B&D honored last years’ county bid pricing and that they warranty their work for one year. The Committee unanimously recommended the Board move forward with the repairs as proposed. Trustee Meister made a motion, with a second from Trustee Berta, to proceed with the three-year plan for alley improvements, starting at the north end of town and moving south. Roll call. All voted aye. Motion carries, 4-0. Well #7: Joe Fritsch advised that the pumping capacity for Well #7, located at Washington and South Streets, is down from 525-550 to approximately 340 gallons per minute. He provided three quotes and recommended accepting the lowest bid from Albright Well Drilling to pull the motor, shafts, pump bowls, and inspecting the screen, and to also service the motor while it is disassembled, for a total cost of $25,085.00. Trustee Kinkade made a motion, with a second from Trustee Meister, to accept the bid from Albright Well Drilling for the proposed repairs to Well #7. Roll call. All voted aye. Motion carries, 4-0. Meter Replacement Project: The water meters, originally ordered in January with a nine-month lead time, have an estimated ship date of October 15th and UMI has us tentatively scheduled. In the original bid package, UMI provided pricing to drill a hole in the lids; however, the units would not be flush, exposing the units to additional damages, and there are concerns that the lids are from 1965 and have limited availability if needed to be replaced if damaged during the drilling process. Scoles and Fritsch recommended replacing the lids with a recessed option at $49 each, with approximately 175 needing to be replaced. It’s hopeful the saved labor costs would offset some of the expenses to replace; Livingston will reach out to UMI to get updated pricing. 2 September 9, 2024 516 E. Seminole St Water Service: In conjunction with the Water Meter Replacement Project, Scoles and Fritch recommend replacing the pit meters at 516 E. Seminole Street, and designate ownership of 21 meter pits, meters, and fittings to the property owner. Currently, each mobile home is separately metered and billed by the Village. This change would allow the Village to bill the landlord directly with one utility invoice, and the landlord to bill the tenants directly. The Committee unanimously approved further discussions with the property owner to proceed. Public Works Equipment: Scoles advised that there’s approximately a three-year lead time on purchasing a plow truck, and New Lenox won’t commit to selling their used plow trucks because they haven’t been able to confirm delivery of their new ones. Livingston spoke with Minooka and confirmed they have two used plow trucks coming available, pricing will be determined by an outside source, which is typically the trade-in value plus 7%. Insurance funds are reserved for the purchase. Scoles also presented a proposal from Coe Equipment for a Vactor Ramjet, trailer mounted high pressure water jetter, with a credit for rent fees applied, totaling $60,512.50. Trustee Jahn made a motion, with a second from Trustee Meister, to approve the purchase of the trailer mounted jetter utilizing insurance funds. Roll call. All voted aye. Motion carries, 4-0. Finding no further business to discuss, it was unanimously approved to adjourn the meeting at 6:26PM. OLD BUSINESS None NEW BUSINESS Doug and Wendy with Conxxus Fiber were in attendance to provide an update on the upcoming fiber installation project. Doug stated that they provide fiber networking throughout the state, and serve many cell towers, and are starting to build their network throughout surrounding communities. He confirmed that they’ll be getting started very soon but would work closely with Scoles to avoid any impact to the downtown area over Harvest Days weekend. Scoles confirmed that he’d met with the contractors who would be completing the work and was impressed with their work and plan for Dwight; fiber would be run through alleyways and/or utility easements behind properties, and they have an understanding how marking for JULIE will proceed. Doug confirmed that all community residents would be sent a direct mailer, as well as door hangers, to provide awareness of the upcoming work in each neighborhood. Doug also advised that he would share the contact information for any landscape complaints (both a web form and a direct number) with Livingston, and assured her they would do their best to remediate any issues, because upset homeowners don’t become customers! Doug also shared that Conxxus would love to invest in the community and asked that the Board reach out for any sponsorship opportunities. Paul Ferrari, on behalf of Aly Anne’s, submitted a street closure permit application for Park Street behind the building from Thursday September 19th at 10:00am through Monday September 23rd at 10:00am. Trustee Berta made a motion, with a second from Trustee Jahn, to approve the request. Roll call. All voted aye. Motion carries, 4-0. Paul Ferrari, on behalf of Aly Anne’s, also submitted a sound amplification permit application Harvest Days weekend, beginning at 5:00pm until 1:00am each night except Sunday, to end at 10:00pm. The Board discussed and decided to approve the request for Thursday September 19th from 5:00-11:00pm, Friday September 20th and Saturday September 21st from 5:00pm – 1:00am, and Sunday September 22nd from 5:00-10:00pm. Trustee Kinkade made a motion, with a second from Trustee Berta, to approve the permit as outlined above. Roll call. All voted aye. Motion carries, 4-0. 3 September 9, 2024 Willy’s Pub also submitted a revised sound amplification permit for Harvest Days weekend. Trustee Berta made a motion, with a second from Trustee Kinkade, to approve the same hours as above for Aly Anne’s. Roll call. All voted aye. Motion carries, 4-0. DTHS submitted a request for the Homecoming Parade on Friday September 27th at 2:30pm and provided their proposed route. Both Nolan and Scoles confirmed approvals and offers to assist as needed. Trustee Kinkade made a motion, with a second from Trustee Meister to approve the request. Roll call. All voted aye. Motion carries, 4-0. Office Watson McKee submitted a letter requesting to honorably retire K9 Officer Spyke effective September 21st, as well as his resignation of Police K9 handler. McKee explained that he will be eight years old in December and has begun showing signs of his age after training days, and this aligns with the last day of annual certification. Chief Nolan explained that with so many new officers on the force, the K9 program would be put on hold until the newer officers are fully trained and succession planning for a new K9 Officer is established. The Board discussed Halloween Trick-or-Treat hours and unanimously approved Thursday, October 31st from 4:00 – 7:00pm. Trustee Meister made a motion, with a second from Trustee Kinkade, to approve. Roll call. All voted aye. Motion carries, 4-0. Finding no further new business, President Johnson asked for a motion to enter into executive session to discuss Section 2 (c) 5, the Purchase or Lease of Real Estate. Trustee Kinkade made a motion, with a second from Trustee Meister to enter executive session at 7:17PM. Roll call. All voted aye. Motion carries, 4-0. The Board returned to regular session at 7:31PM with no actionable items. Finding no further business, President Johnson asked for a motion to adjourn. A motion to adjourn was made by Trustee Berta with a second by Trustee Kinkade. All voted aye by voice vote. The meeting adjourned at 7:31PM. APPROVED: _______________________________________ Paul Q. Johnson, Village President ATTEST: ____________________________________ Whitney M. Scott, Village Clerk 4