Board of Mayor & Aldermen

Board of Mayor and Aldermen Meeting Monday, June 29, 2020 Meeting held pursuant to Executive Order No. 16 issued by Governor Bill Lee permitting local governing bodies to conduct meetings electronically. (1) Call to Order: The Board of Mayor and Aldermen convened for their regularly scheduled board meeting on Monday, June 29, 2020 via phone conference at 7:00 p.m. Mayor John Holden presided. The meeting opened with a prayer by Alderman Ricky Hammond. All members of the board were present. Dyersburg Mayor John Holden noted under the Governor’s Executive Order, all action must be recorded via a roll-call vote. (2) Approval of Minutes: Mayor Holden called for a motion to approve the minutes from the June 1, 2020 meeting. Alderman Cole made a motion to approve the minutes. Alderman Baltimore seconded the motion. The motion passed unanimously by roll-call vote. (3) Unfinished Business: None. (4) New Business: A. Recreation Committee Meeting minutes – June 4, 2020 – Chairman Ricky Hammond Alderman and Recreation Committee chairman Ricky Hammond reviewed the minutes from the committee’s meeting held on June 4. The committee discuss the status of the Dyersburg-operated pools at the Dyersburg Activity Center, Okeena Park, and Bruce, in addition to the operating procedures established by the state within the Tennessee Pledge guidelines. According to Parks and Recreation Director Andy Baker, 12 lifeguards are needed to operate the pool at Okeena Park, 6 at the Dyersburg Activity Center, and 4 at Bruce Pool. At the time of the meeting, Baker provided 18 names of guards who had picked up applications; however, only 2 had turned them in. Under the public pool reopening guidelines set by the Tennessee Pledge, it is recommended that visitors and staff members are screened prior to entering the pool or before beginning their shift. Patrons would be limited, and the responsibilities of sanitizing common areas, as well as enforcing social distancing, would be placed on staff members, who according to Baker, average 15-17 years old.  Following discussion, the committee decided to revisit the possibility of opening at least one pool just prior to or in July as they continue to monitor the guidelines issued by the governor and the state. No formal action was taken by the committee on June 4 or by the full board Monday night. B. Finance Committee Meeting minutes – June 24, 2020 – Chairman Edward Burks Alderman and Finance Committee chairman Edward Burks reviewed the minutes from the committee’s meeting held on June 24. During the meeting, the committee approved a continuation budget until the City receives a certified tax rate and additional information needed to prepare the 20-21 fiscal budget. Alderman James Baltimore asked if the board would revisit the budget at a later date for approval. Mayor Holden stated, “Yes. We are just waiting on a certified tax rate from the State of Tennessee, and also there are some equalization hearings at Dyer County that will effect that rate, so that’s what we’re waiting on.” With no further discussion, Alderman Burks made a motion to approve the motion, Alderwoman Webb seconded the motion. The committee voted to approve the motion in a roll call vote. C. Resolution 06292020 – A resolution to temporarily continue the fiscal year 2020 annual operating budget of the City of Dyersburg, Tennessee for the fiscal year 2021. On Monday, June 29, Alderman Burks motioned to approve the budget continuation Resolution 06292020, to temporarily continue the fiscal year 2020 annual operating budget for the City of Dyersburg in fiscal 2021, with a second from Alderman Dennis Moody. The committee voted to approve the motion in a roll call vote. D. Amended 2019/2020 Budget – Steve Anderson. City Treasurer Steve Anderson presented amended budgets for the 2019-2020 fiscal year. From the Insurance Reserve Fund, the original $3.5 million budget was amended to $4 million.  Line items amended included: -Reimbursements: $3.5 million original; $4 million amended -Medical Claims: $2.3 million original; $2.5 million amended -Drug Claims: $775,000 original; $1,075,000 million amended The estimated net position of the fund at June 30 was $50,493. Alderman Baltimore motioned to approve the amendments with a second from Alderman Cole. The motion passed. E. Attorney Invoice – Mayor Holden presented the attorney invoice for the month of May in the amount of $3,858.00. A motion to approve the payment of the invoice was made by Alderwoman Hopper with a second from Alderwoman Webb. The motion passed. F. Bids – Greg Williams – The board also reviewed a list of awarded bids, provided by City Purchasing Agent Greg Williams. Mayor Holden noted the first four bids listed were open P.O.s for fiscal year 2021, while the fifth bid listed was an annual budgeted item, which no action was required. The five bids were listed as follows: -120,000 gal. of liquid chlorine bleach for water plant/wastewater plant/recreation The item was budgeted with notification given through the State Gazette and direct to three vendors. Three bids were received and ranged from $102,000-$118,920. The bid was awarded to Harcros Chemical Company of Memphis for $102,000. -Concrete for various projects requiring less than 20 years for the street department. The item was budgeted and notification was given through the State Gazette as well as direct to 2 vendors. One bid was received and awarded to BT Redi-Mix of Dyersburg for $25,000. -Tires for route and dumpster trucks for solid waste The item was budgeted and notification was given through the State Gazette as well as direct to 5 vendors. Two bids were received, one for $20,184 and one for $25,569. The bid was awarded to Triple T Tire of Dyersburg for $20,184.  -Patrol pursuit tires for police department The item was budgeted and notification was given through the State Gazette and direct to 6 vendors. Two bids were received in amounts of $21,000 and $21,201.40. The bid was awarded to 51 Downtown Service Station in the amount of $21,000. -MyGov Annual Software Maintenance for Codes/EOC The software for the City’s 311 service was budgeted. Notification was not given due to it being a proprietary product. The bid was awarded to MyGov of Ada, Oklahoma in the amount of $24,600. The final bid, repair of the railroad track at the industrial park, was an emergency repair, which needed board approval. Williams noted there were numerous defects in the track, as reported by a CNNRR track inspector. He added the inspector took the track out of service until the defects were corrected. SDT Contractors of Gates, who was awarded the bid of $36,950, was contacted and a crew began work. Some defects were required to be completed within 7 days, while others were required in 30 days. Other quotes included Lone Star for $41,560 and Shelby Railroad at $49,800. Alderman Moody motioned to approve the emergency repair with Alderman Cole seconding. The motion passed. Report from Aldermen and Alderwomen: Alderman Baltimore: Alderman Baltimore complimented Dyersburg Police Chief Steve Isbell and the police department during the Black Lives Matter march a few weeks ago. “We do appreciate our police department,” said Baltimore. “I know there is talk about defunding the police, but I don’t think we need to do that. I think we need to keep our police department like it is.” Alderman Burks: Alderman Burks asked if there would be a meeting on the first Monday of July (July 7) with the current meeting held a week prior. Mayor Holden said at this time, there are no plans for a board meeting on July 7 unless it is necessary. Burks also asked, due to the governor’s executive order extending teleconference meetings for governing bodies Monday, if the City would continue to meet electronically for July and August. Mayor Holden said he had not had time to fully digest the executive order, since it was released late Monday afternoon, but the governor did extend the opportunity to meet electronically through the end of August. “We will discuss all of that,” said the Mayor. Alderman Cole: Alderman Cole thanked Thomas Mullins with Codes Enforcement for his efforts in seeing the area of the old gin on Rawls Avenue was cleaned. Alderwoman Gilbert: No report Alderman Hammond: Alderman Hammond asked City Recorder Scott Ball if there were any opportunities for other grants or stimulus money for a walking trail at the old Jennie Bell School site. Ball said he isn’t aware of any opportunities at the moment, but LPRF would have funds available this fall. Alderwoman Hopper: Alderwoman Hopper said she would soon be reaching out to Local Government and Street/Sanitation Committee members soon to secure meeting times within the next few weeks. Alderman Moody: Alderman Moody asked Mayor Holden if he could contact the state about repaving the bypass. “I know they have spent some money on restriping, but it needs repaving. I don’t think restriping is not helping,” Moody stated. “They need to save that money and get us some new pavement.” Mayor Holden said he would check with the state on the status of bypass repaving. Alderwoman Webb: No report Communications from the Mayor: Prior to adjournment, Mayor Holden presented the following items: - Codes Enforcement Report for May 2020 The report noted 68 total complaints for May including 28 sanitation, 10 motor vehicle, 3 condemnation, 3 sub-standard housing, 1 notice of repair, 2 no utilities, 3 non-conforming use (zoning), 6 overgrown grass/vegetation, 1 pool, 6 driveway/autos, and 5 others. Additionally, there have been 3 demolished structures, 72 re-inspections, and 22 citations. - Independence Day Mayor Holden pointed out, in the board members’ packets, information from Chief Isbell from prior July 4 holidays. From 2015 to 2018, calls for service increased around the holiday from 400 calls to 827. From July 3-7, 2019, there were 357 calls for service, 90 noise complaints, 8 gunshots fired investigations, 17 arrests, 17 citations for discharge of fireworks, and 80 reports. The Mayor read a statement from Isbell pertaining to the holiday: “The Fourth of July holiday has been a challenge to the department and our community over the years. It is unlawful for any person to store, to offer for sale, expose for sale, sell at retail, or use or explode any fireworks within the City of Dyersburg. We need your help this year more than ever. Please support our officers by observing the ordinance and not discharge fireworks in the city limits. Police resources are needed serving and protecting our community.” With no further business, the meeting was adjourned at 7:23 p.m. _________________________________ John Holden, Mayor ______________________________ Scott Ball, City Recorder