Parks & Recreation Commission

PARKS & RECREATION COMMISSION Lower Level Council Chambers Wednesday, March 01, 2023 6:00 PM MINUTES ROLL CALL Meeting called to order by Megan Scherrman at 6:00 P.M. PRESENT Jason Lang, Megan Scherrman, Matt Monahan, Nathan Huebner, Sarah Goldsmith ABSENT Jon Scherbring APPROVAL OF AGENDA Scherrman asked for review and approval of the agenda. Motion made by Monahan, Seconded by Lang. Voting Yea: Lang, Scherrman, Monahan, Huebner, Goldsmith Motion carried ORAL COMMENTS - None AGENDA ITEMS 1. Approve Meeting Minutes - January 18, 2023 Scherrman asked for comments or changes and there were none. Motion made by Monahan, Seconded by Lang. Voting Yea: Lang, Scherrman, Monahan, Huebner, Goldsmith Motion Carried 2. Receive & File - Directors Report - January 2023 Motion made by Monahan to receive and file the January 2023 Director’s Report, seconded by Lang. Voting Yea: Lang, Scherrman, Monahan, Huebner, Goldsmith Motion Carried 3. Ball Diamond Improvements We have been having problems with foul balls on the East ball diamond at the Commercial Club Park and left handed batters on the West diamond. Nets will be installed to avoid someone getting hurt from a stray foul ball. The area to be covered is 15' x 20'. The cost is $2.65 sq/ft so it will cost approximately $400-$500 for the new nets. As the minor league stadium and major league stadium are being constructed, we may take the opportunity to have professionals give a recommendation on what else would work for this area. 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8234 www.cityofdyersville.com  A batting cage will be installed between the diamonds. This was purchased some time ago; however, it was never installed. Commercial Club does not like the baseball parents parking in their parking lots during times when they have an event (wedding, etc.) We are looking at having parents park closer to the pool and possibly putting in a walkway so parents do need to walk through the grass. We are going to put new fencing up at Westside in front of the dugouts. We are getting a quote from Heier Fencing for this. We hope to have these up by mid-April, at least before the tournament in May. In addition, outfield temporary fences will be installed. These fences will need to be taken down in time for flag football. This is a good area because it's flat, has good parking and lighting. 4. Food Trucks Goldsmith has been approached by vendors that attend the Market during the summer. Some of them would be interested in selling at soccer games (coffee, Kona Ice, etc.). Goldsmith asked if this needs to get approved or what the process is. Tom Arens currently has an agreement with us that he pays us back 10% in gross receipts. Two food trucks having the same type of items is not a good idea; however, if another food truck wants to offer other items that Tom doesn't offer, it would be acceptable. We would need to sign a similar contract with these other food vendors or it would not be fair to Tom. Scherrman questioned if we would just like to start with drinks (coffee, smoothies, etc.) and see how that goes. Goldsmith also asked about changing the location of where these food vendors park. Huehnergarth suggested moving them over by the soccer shed to get away from the parking lot congestion and bathrooms. This discussion will continue at a later date. 5. Baseball & Softball Registrations February 28, 2023 was the last day to register for baseball and softball without a penalty. Huehnergarth needs to submit the number of teams by Friday to the Prairie League. Teams should be good sizes, with 9-11 players per team. We have 3 more baseball teams and 3 more softball teams than last year. A few smaller communities did not have enough players for a team so they have joined our teams. Huehnergarth recommended to the Prairie League to have East and West divisions. They liked this idea. This will make the travel time much less and it will allow Dyersville teams to play all the other Dyersville teams. This will be for 1st/2nd & 3rd/4th grade teams. Girls softball will start the same time as baseball this year. They will finish before the 4th of July, which will make it nice for parents if they want to take a vacation. Huehnergarth is sitting good on coaches. He needs 5th/6th grade baseball coaches and one 3rd/4th grade baseball coach. He is still working on the coaches packet. It will include ideas for practices. Goldsmith asked to see the packet before it is sent out to coaches to allow for additional feedback from the commission. The draft is planned for 13th-16th of March, if possible. Otherwise, they will do it the week of 20th-21st of March. They plan to start practices in April. Scherrman recommended that only 4 year olds and older be allowed to play Co-Ed T-ball. She stated that 3 year olds are not mature enough and two years of t-ball is plenty. We will be having 8 co-ed t-ball teams this year. 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8234 www.cityofdyersville.com  6. Aquatic Center Staffing March 10th is the last day to submit an application for a job at the pool. We have not received very many applications as of this time. Huehnergarth took an ad to Beckman to add to their announcements. We need 20 lifeguards and we are also still looking for managers. Huehnergarth plans to send out personal emails to previous lifeguards. He is also hoping to encourage facility assistants from last year to be lifeguards this year. 7. Commission Member Comments Monahan asked if we were combining all high school grades for Senior Soccer. We are just making one group. This is favorable for other communities who may not have enough players for two leagues. The communities that have teams this year are: Peosta, Epworth, Guttenberg, Cascade, and Dyersville. The players last year were disappointed that we did not have a tournament. Monahan encouraged Huehnergarth to provide a tournament this year. Goldsmith is requesting that Huehnergarth set up a 5K for November 25th at 10:00 am and get approval through the Council. Her group is planning a Winter Carnival to coincide with Small Business Saturday. Lang asked if Huehnergarth is still having a pitching clinic. He is unsure. Names of possible pitching coaches were given. Huehnergarth will look into this. It was also recommended that we move some of the game locations so there is not a double header on fields. This would allow each team playing to actually complete a game rather than having time constraints. In addition, they are requesting light concessions no matter where they play. 8. Set next meeting date for April 12, 2023 at 6:00 pm. ADJOURNMENT The meeting adjourned at 6:50 pm on a motion made by Monahan, seconded by Goldsmith. Voting Yea: Lang, Scherrman, Monahan, Huebner, Goldsmith Motion Carried __________________________ March 1, 2023 Sandy Oberbroeckling Date 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8234 www.cityofdyersville.com