Regular City Commission Meeting

CITY OF EAGLE LAKE REGULAR CITY COMMISSION MEETING MONDAY, DECEMBER 1, 2025 7: 00 P. M. COMMISSION CHAMBERS 675 E EAGLE AVE EAGLE LAKE, FLORIDA 33839 CALL TO ORDER Mayor Coler called the meeting to order at 7: 00 p.m. II. INVOCATION Vice Mayor Metosh gave the Invocation. III. PLEDGE OF ALLEGIANCE The Commission and audience said the Pledge of Allegiance. IV. ROLL CALL PRESENT: Billings, Williams, Metosh, Pita, Coler ABSENT: None V. AUDIENCE Mayor Coler opened public comment period. There being no one who wished to speak Mayor Coler closed public comment period. VI. SPECIAL PRESENTATIONS/ RECOGNITIONS/ PROCLAMATIONS, REQUESTS A. Staff Reports Library Director Kristen Barns updated the Commission regarding the library statistics and events in the library. Code Enforcement Officer Nadeau reminded the Commission that the Christmas Parade is tomorrow night, December 2nd at 6 pm. On Saturday, December 6th there is a tire collection event with Keep Polk County Beautiful in front of City Hall. Mr. Nadeau updated the Commission regarding the Code Enforcement cases in the' city and permits issued in the city. Sgt. Andrews updated the Commission regarding the events that have occurred in the city. B. City Manager Report City Manager Ernharth stated DOT has advised that the city is allowed to do maintenance and change the face on the entrance signs on US 17. DOT will not allow electronic signs at those locations. Mr. Ernharth stated the Christmas Parade is tomorrow night; staging will begin at 4: 45 pm if you want to be on the float with the parade starting at 6 pm. Mr. Ernharth welcomed Sgt. Andrew' s. 1 Regular City Commission Meeting December 1, 2025 Page 2 of 6 Manager Ernharth stated Lieutenant Turner was able to get the city two additional flock cameras at no cost to the city. One will be installed by school and one by Squires Grove. He advised staff is trying to secure two additional to be placed on US 17; this would require a DOT permit. Manager Ernharth discussed the potential of using the Florida League of Cities to assist with financing of the new City Hall. He advised the Florida League of Cities has a finance and bond department that can assist us; he advised they could send information to 30 banks to get the city the best interest rate. Mr. Ernharth also stated the League advised him that they typically have not seen loans for longer than 15 years. Manager Emharth advised the Commission that the city was awarded$ 35 million from Milton funding for future water projects and to ensure we have a generator at all lift stations. Manager Ernharth stated he reached to our City Planner regarding developing a Strategic Plan; it was recommended that we contact the Central Florida Regional Planning Council to assist with setting up a workshop. Mr. Ernharth is recommending the 3rd week of January. He will contact the Council to obtain dates and times. There was discussion by the Commission about having a plan regarding improvements to roads, sewer, water utilities and the city hiring of additional employees. There was discussion that the city is addressing improvements; but due to circumstances focus sometimes must shift. There was discussion on the City Hall fmancing and if we needed to contract with the Florida League of Cities. It was also discussed that it was too early in the process to discuss financing. C. Consideration of the reappointment of Vicki Spofford to the Planning Commission MOTION was made by Commissioner Williams and seconded by Commissioner Billings to reappoint Vicki Spofford to the Planning Commission. Mayor Coler asked for audience and commission discussion; there was none. The vote was as follows: AYES: 3 NAYS: 1 ABSTAIN: 1 Commissioner Metosh advised he abstained from voting as Vicki Spofford is his sister. D. Consideration of the reappointment of Joshua Macon to the Planning Commission MOTION was made by Commissioner Williams and seconded by Commissioner Metosh to reappoint Josh Macon to the Planning Commission. Mayor Coler asked for audience and commission discussion; there was none. The vote was as follows: AYES: 4 NAYS: 1 2 Regular City Commission Meeting December 1, 2025 Page 3 of 6 VII. PUBLIC HEARINGS A. Consideration of the first reading of Ordinance No. 0-26- 02, An Ordinance Amending the City of Eagle Lake, Florida 2030 Comprehensive Plan by Revising the Future Land Use Map Series to Assign High Density Residential( MDR) Future Land Use to One( 1) Annexed Parcel:, Amending the City of Eagle Lake, Florida Zoning Map to Apply Planned Unit Development- Housing ( PD- H) Zoning to the Same Certain Parcel; Repealing all Ordinances in Conflict Herewith; and, Providing an Effective Date. ( General Location: one parcel of land totaling approximately 9. 83 acres in size, lying north of Gilbert Street and east of Hwy 17N with a street address of 2100 Clover Ridge Ct Eagle Lake, Florida 33839) Locale at Winter Haven LLC Property Mayor Coler read Ordinance No. 0-26- 02 by title only. City Manager Ernharth explained the Ordinance. MOTION was made by Commissioner Williams and seconded by Commissioner Billings to deny Ordinance No. 0-26- 02. Mayor Coler asked for audience and commission discussion; there was none. The roll call vote was as follows: AYES: Billings, Williams, Metosh, Coler NAYS: Pita The Commission discussed the density of this development and concerns with flooding in the area. B. Consideration of the first reading of Ordinance No. 0-26- 03, An Ordinance of the City Commission of the City of Eagle Lake, Florida, Correcting a Scrivener' s Error in the Title of a Previously Adopted Ordinance Affecting the City Limits of the City; Providing for Severability; Providing for Codification; and Providing an Effective Date. Mayor Coler read Ordinance No. 0-26- 03 by title only. Manager Ernharth explained ordinance. MOTION was made by Commissioner Williams and seconded by Commissioner Pita to approve Ordinance No. 0- 26- 03. Mayor Coler asked for audience and commission discussion; there was none. The roll call vote was as follows: AYES: Billings, Williams, Metosh, Pita, Coler NAYS: None C. Consideration of the first reading of Ordinance No. 0-26- 04, An Ordinance of the City Commission of the City of Eagle Lake, Florida, Correcting a Scrivener' s Error in the Title of a Previously Adopted Ordinance Amending the Comprehensive Plan and Zoning Classification of Property Within the City Limits; Providing for Conflicts; Providing for Severability; Providing for Codification; and Providing an Effective Date. Mayor Coler read Ordinance No. 0-26- 04 by title only. 3 Regular City Commission Meeting December 1, 2025 Page 4 of 6 MOTION was made by Commissioner Williams and seconded by Commissioner Pita to approve Ordinance No. 0- 26- 04 Mayor Coler asked for audience and commission discussion; there was none. The roll call vote was as follows: AYES: Billings, Williams, Metosh, Pita, Coler NAYS: None VIII. OLD BUSINESS There was no old business. IX. NEW BUSINESS A. Consideration of License for Use of City Building by Keep Polk County Beautiful Calendar Year 2026 MOTION was made by Commissioner Williams and seconded by Commissioner Pita to approve License for Use of City Building by Keep Polk County Beautiful Calendar Year 2026. Mayor Coler asked for audience and commission discussion; there was none. The vote was as follows: AYES: 5 NAYS: 0 B. Consideration of Bid Award for Retention Pond Expansion Manager Ernharth advised bids were opened for this project and the engineers recommended H& S Investment Group of Central Florida, LLC( dba AAA Top Quality Asphalt) in the amount of$ 154, 880. 78 and will be paid from the Stormwater Impact Fee Fund. MOTION was made by Commissioner Williams and seconded by Commissioner Pita to approve bid for Rention Pond Expansion from H& S Investment Group of Central Florida, LLC( dba AAA Top Quality Asphalt) in the amount of$ 154, 880. 78. Mayor Coler asked for audience and commission discussion; there was none. The roll call vote was as follows: AYES: Billings, Williams, Metosh, Pita, Coler NAYS: None C. Consideration of Resolution No. R- 26- 02, A Resolution Vacating a Parcel of Land that is a Part of Second Street South, a Platted Right- of-Way Lying within Eagle Lake, Polk County, Florida. Providing an Effective Date. Mayor Coler read Resolution No. R-26- 02 by title only. 4 Regular City Commission Meeting December 1, 2025 Page 5 of 6 MOTION was made by Mayor Coler and seconded by Commissioner Williams to approve Resolution No. R- 26- 02. Mayor Coler asked for audience and commission discussion; there was none. The roll call vote was as follows: AYES: Billings, Williams, Metosh, Pita, Coler NAYS: None X. CONSENT AGENDA A. Approval of the Regular City Commission Minutes 11/ 03/ 2025 MOTION was made by Commissioner Williams and seconded by Commissioner Billings to approve the Regular City Commission Minutes of 11/ 03/ 2025. Mayor Coler asked for audience and commission discussion; there was none. The vote was as follows: AYES: 5 NAYS: 0 B. Approval of the Christmas Luncheon on December 23, 2026 MOTION was made by Commissioner Williams and seconded by Commissioner Billings to approve Christmas Luncheon on December 23, 2026. Mayor Coler asked for audience and commission discussion; there was none. The vote was as follows: AYES: 5 NAYS: 0 C. Approval of the Financials MOTION was made by Commissioner Williams and seconded by Commissioner Billings to approve the financials. Mayor Coler asked for audience and commission discussion; there was none. The vote was as follows: AYES: 5 NAYS: 0 XI. CITY ATTORNEY Attorney Maxwell was absent. 5 Regular City Commission Meeting December 1, 2025 Page 6 of 6 XII. CITY COMMISSION Commissioner Pita notified the commission that she would not be seeking another term as City Commissioner; due to life circumstances once her home sells in Eagle Lake she will be moving out of the City. If her home sells prior to her term expiring, she will resign from the Commission at that time. Commissioner Williams asked if the city was going to sell the lot on 3` d Street once the retention pond is built. Manager Ernharth stated the city will sell the remaining land. Mr. Ernharth stated the Earl Rice house will be torn down soon. Mr. Ernharth stated that they will also be doing the same thing to the Clevenger house. Commissioner Metosh had no report. Commissioner Billings had no report. Mayor Coler stated he represented the city at the Great American Teach- In at Brigham Academy. Mayor Coler stated he attended the 250th Birthday Celebration for the Marine Corp at Lake Region High School with Commissioner Pita and City Manager Ernharth. Mayor Coler stated the Fall Festival was well attended. XIII. ADJOURNMENT MOTION was made by Commissioner Williams and seconded by Commissioner Billings to adjourn at 7: 55 p. m. The vote was as follows: AYES: 5 NAYS. MAYOR CO' COLER ATTEST: TY CLERK DAWN W IGHT EAGL 0 pRP SEAL 1921 4ORVO 6  FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS ST NAME— FIRST MIDDLE N NAME OF COUNCIL, COMMISSION,\ AUTHORITY, TEE AILING ADDRES TOSAME— \ C\ 1 S r` l' ` J 7 AUTHORITY OR COMMITTEE ON MAILING THE BOARD, COUNCIL, COMMISSION,` \ WHICH I SERVE IS A UNIT OF: EAGLE \t E CITY COUNTY Cl OTHER LOCAL AGENCY CITY / ( COUNTY I NAME F POLITICAL N. CZ lr L `KE N>© DATE ON WHICH VOTE OCCURRED SUBO 7\ t-- E t MY POSITION IS: ' z:c152_ ELECTIVE 0 APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non- advisory bodies who are presented with a voting conflict of interest under Section 112. 3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112. 3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal ( other than a government agency) by whom he or she is retained including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies( CRAs) under Sec. 163. 356 or 163. 357, F.S., and officers of independent special tax districts elected on a one- acre, one- vote basis are not prohibited from voting in that capacity. For purposes of this law, a " relative" includes only the officer' s father, mother, son, daughter, husband, wife, brother, sister, father-in- law, mother- in- law, son- in- law, and daughter- in- law. A" business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder( where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112. 3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: You must complete and file this form( before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. ( Continued on page 2) CE FORM 8B- EFF. 11/ 2013 PAGE 1 Adopted by reference in Rule 34- 7. 010( 1)( f), F.A. C. APPOINTED OFFICERS ( continued) A copy of the form must be provided immediately to the other members of the agency. The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: You must disclose orally the nature of your conflict in the measure before participating. You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER' S INTEREST\ \ E- c\ \ \, hereby disclose that on CG 20 25 a) Py measure came or will come before my agency which( check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, inured to the special gain or loss of by whom I am retained; or inured to the special gain or loss of which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: o 0 S \\)\\/ If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES § 112. 317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED$ 10, 000. CE FORM 8B- EFF. 11/ 2013 PAGE 2 Adopted by reference in Rule 34- 7. 010( 1)( f), F.A. C.