City Council Agendas & Packets

AGENDA OF THE WORK SESSION CITY OF EAST GRAND FORKS TUESDAY, NOVEMBER 26, 2024 – 5:00 PM CALL TO ORDER: CALL OF ROLL: DETERMINATION OF A QUORUM: 1. MPCA Grant Award Community Input results and project recommendations – Reid Huttunen 2. Contract with Nutrition Services, Inc. (NSI) for Senior Meal program at the Senior Center – Jeremy King 3. 2024 Residential Property Tax Abatements – Maggie Brockling 4. 2025 Budget Update & Discussion – Karla Anderson & Reid Huttunen ADJOURN: Upcoming Meetings Council Meeting – Tuesday, December 3, 2024 – Council Chambers – 6:00 PM Work Session – Tuesday, December 10, 2024 – Training Room – 5:00 PM Council Meeting – Tuesday, December 17, 2024 – Council Chambers – 5:00 PM Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 1  Request for Council Action Date: 11/26/2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice- President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Reid Huttunen, City Administrator RE: Project recommendations relating to MPCA Grant with Polk County Public Health Background: As previously discussed at an August 2024 City Council Work Session, the City of East Grand Forks will be receiving approximately $126,000 in grant funding from Minnesota Pollution Control Agency (MPCA) through the Polk-Norman-Mahnomen Community Health Board. In September 2024, Polk County Public Health and City Staff distributed online surveys and held community input open houses on three dates (at the Community Showcase, the Senior Citizens Center, and Campbell Library). A list of the survey results and top submitted project ideas is included with the RCA. Project recommended for funding with the available $126,000 are as follows: 1. Griggs Park Trailhead Playground; Budget Amount $75,921.82 a. Location: Hill Street (269 Griggs Place) / near Sacred Heart Schools b. Playground equipment for ages 2-12, ADA compliant safety surfacing, playground borders and installation c. Project design picture and quote is attached. 2. Community Tree Planting Program; Budget Amount $4,300.00 a. Parks Dept will order 100 additional trees to be available for donation to residents and planted on their private property. Private resident will be responsible for planting and care of the tree. 3. Library/Community Art Project; Budget Amount $7,500-$10,000 a. Full project budget and design is still being finalized for this project. b. The library plans to create a Sensory Garden, using the Air Quality Funds. A Sensory Garden will provide therapeutic benefits for those who have sensory processing issues, such as children and adults experiencing anxiety, autism, stroke, or brain injury recovery. The Garden will include varied surfaces, plants, smells, sights, and space for interactive programs provided by Library staff. With raised beds for plants, seating, 2  accessible walkways and open space for scheduled events, the Garden will become an attraction for all residents 4. LaFave Park; Remaining Budget Funds: Approximately $36,000 a. Location: DeMers & 2nd Avenue NE b. MN Legacy Funds – Project completed in summer/fall of 2024 (Boat launch, ADA kayak launch, Trail maint., Street/Sidewalk - Softball area) c. The remaining funds will be applied to the LaFave Park project, used to cover costs of the added ADA improvements recommended by Community Options and their ADA Consultant. Budget Impact: No City budget impact. Total funds available for projects will be $126,000. Of the $140,000 award, 10% will be held back from project funds to help cover administrative time associated with the project and required reporting to the State. Of that $14,000, Polk County Public Health will keep $9,800 (70%) and the City of East Grand Forks will receive $4,200 (30%). Upon approval from the City Council, the recommended projects will be forwarded to the Norman- Polk-Mahnomen Public Health Board for their approval. Projects will need to be completed, funds spent, by end of July 2025. Recommendation: Seeking approval from City Council of the four proposed projects and project funding amounts. Enclosure Community Input/Survey Results Project Quote and Project design photo for Griggs Park Playground 3  Agenda Item 1 East Grand Forks - Project Ideas (Survey and Community Engagement) Survey (Average) Survey – Top Community Ranked for funds Engagement (Dots) LaFave Park 3.25 50 49 Griggs Park 3.23 39 54 Community Tree Planting 3.33 22 31 Community Project Ideas Listed below 30 Listed below Survey Responses: Open August 28 – September 13, 149 responses, 8 respondents did not live or work in East Grand Forks and were removed from aggregate results Survey (Average) – 1-5 stars, rank each of the proposed community projects Survey (Top Ranked) - Where should funds be used? Rank the following community projects. Community Engagement – 9/4 East Grand Forks Showcase, 9/6 Senior Center, and 9/9 East Grand Forks Campbell Library Summary of additional top ranked ideas from Community Input: The below is a summary of the top mentioned/listed items received from the online survey and three Community Open Houses held in September 2024. 1. Donated Trees for residents to plant on their private residences. 2. Community Art Project or Library project funding Numerous other ideas for projects were received in the Community input forums, but the necessary funding or additional staff resources required to install or implement the program exceeds the funds available through this program. All input received will be considered by staff and will be used for future project planning and consideration within the City’s annual goal setting and budgeting process. A few examples of the additional ideas include: - Commercial Grade air purifiers for all City owned buildings - New Grand Forks to East Grand Forks bridge - Sidewalk replacement around busy neighborhoods/ADA compliant sidewalks in older parts of the community. - Dog park in EGF - Inclusive playground - Inclusive Baseball/softball field - Splash pad on south end of town 4  PO Box 1408 • Fargo, ND 58107 Office 701-356-8800 • Fax 701-293-7811 www.dakotaplayground.com Equal Opportunity Employer PROPOSAL SUBMITTED TO CONTACT NAME DATE City of East Grand Forks Jeremy King 11/21/24 ADDRESS EMAIL PHONE 600 Demers Ave. jking@ci.east-grand-forks.mn.us 218-773-8000 CITY, STATE, ZIP CODE JOB NAME / LOCATION East Grand Forks, Mn. 56721 Griggs Park We propose to provide the necessary materials, labor, and equipment to install the following items, quantity as listed: AS MANUFACTURED BY LANDSCAPE STRUCTURES: Design shown in attached renderings. 1 Custom “Sprig” play structure 1 Double Bobble Rider 1 Topsy-turvy Spinner 1 Log Balance Beam Equipment to be purchased on Sourcewell purchasing contract: $48,976.70 AS MANUFACTURED BY ACTION PLAYSYSTEMS: 30 4’ X 12” PVC containment borders 7 1’ x 12” PVC containment borders AS MANUFACTURED BY FLEX GROUND: 60 Cubic yards of engineered wood fiber. Includes ground fabric underneath. REMAINING MATERIALS DELIVERED AND INSTALLED: $26,945.12 TOTAL PROJECT COST $75,921.82 *City of EGF to remove tree and any other obstructions in defined footprint. *Dakota Playground to remove 1 swing bay on East end. City to keep for possible re-use. *Any applicable taxes to be applied on final invoice. Notes: 1. Unless specifically noted above, price does not include excise tax, prevailing wages, bonds, permits, testing, TERO, special insurance provisions or other fees if applicable. 2. Above price does not include site work such as clearing and grubbing, grading, excavating, trenching, staking/surveying, drainage, concrete curbing or flatwork, knock- outs, saw cutting or jack hammering or any other work not specifically outlined above. 3. Above price assumes immediate site access with large heavy equipment, site restoration is not included. 4. This proposal supersedes any previous proposals (all of which are rescinded/revoked and no longer valid); any plans addenda or revisions issued after this proposal are not part of this proposal and Dakota Playground is not bound to; this proposal automatically becomes part of any subsequent contract signed by Dakota Playground, regardless of whether this proposal is signed by the recipient of this proposal. We propose hereby to furnish materials and labor - complete in accordance with above specifications, for the sum of: As per above. This Proposal may be withdrawn by Dakota Playground if not accepted within 30 days. Dakota Playground Acceptance of Proposal The above prices, specifications, terms and conditions are satisfactory and are hereby Jon Pepple By: accepted by Purchaser. Dakota Playground is authorized to do the work as specified and Purchaser shall make payment as outlined. Jon Pepple Terms and Conditions Purchaser Term of Payment, due upon receipt and subject to approved credit by Dakota Playground. By: Installation Sales Unless otherwise specified above, material payment due upon shipment of product, Printed Name: monthly progress billings, and balance due upon completion. Please click below to view our online Terms & Conditions: Title: https://dakotaplayground.com/terms-conditions/quotes-invoices-installs/ Date of Acceptance: PROPOSAL 5 6  Request for Council Action Date: November 26, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Vice- President Tim Riopelle; Council members Clarence Vetter, Dale Helms, Brian Larson, Karen Peterson, and Ben Pokrzywinski. Cc: File From: Jeremy King, Parks & Recreation RE: Site Use Agreement for Senior Center Commercial Kitchen with Nutritional Service, Inc. Background: Lutheran Social Services (LSS) has informed the City that they will terminate their Site Use Agreement for the Senior Center Commercial Kitchen effective December 31, 2024. This decision follows their loss of the contract with the Dancing Sky Area Agency on Aging, which coordinates senior meal programs in northwestern Minnesota. Shortly after receiving this notice, the City was contacted by Nutrition Services Inc. (NSI), the new contract holder with Dancing Sky AAA. NSI plans to retain LSS’s employees to meal service is uninterrupted. All kitchen equipment at the Senior Center will remain in place, as it was originally funded through grants from Dancing Sky AAA. NSI is proposing a lease agreement with rent set at $750 per month. Budget Impact Revenue from commercial kitchen rental: 2024: $1,890 2025: $9,000 Recommendation: Accept the updated facility use agreement. Enclosure: Letter of Intent from NSI. Senior Center Commercial Kitchen Site Use Agreement. 7  Nutrition Services, Inc. PO Box 369 Phone: 507-835-5697 Waseca, MN 56093 Fax: 507-835-8962 City of East Grand Forks 600 DeMers Ave East Grand Forks, MN 56721 Lease Holder, Our company, Nutrition Services, Inc (NSI) has been awarded the 2025 Senior Nutrition Contract in your area. We will begin the operation, of the senior meal programs, in your area, on January 1, 2025. Lutheran Social Services currently has the contract. We would like to contract with you, to continue to use your facility for the program, in 2025. We consider you an important partner, who will help us operate a successful meal program, in 2025 and in the future! We are offering you this rent per month: $750 We can use your lease agreement or ours. Contact Larry Kroeger if you want to use NS l's. MAIL CONTRACT NO LATER THAN NOVEMBER 29, 2024 TO: NSI Box 369 Waseca, MN 56093 We look forward to working with you! If you have questions, please call Larry Kroeger at 507-835-5697 or send an e-mail to larrykroeger@hotmail.com. Thank you. Larry Kroeger November 7, 2024 8  East Grand Forks NUTRITION SERVICES, INC. SITE USE AGREEMENT – 2025 This site use agreement has been prepared for the purpose of defining the rules of the agencies involved in the development and operation of the Nutrition Program in East Grand Forks. This agreement made this 1st Day of January 2025, by and between City of East Grand Forks (Senior Center), 538 Rhinehart Dr SE, East Grand Forks, MN 56721, hereafter referred to as the Company and Nutrition Services, Inc. PO Box 369, City of Waseca and the State of Minnesota, hereafter called the Nutrition Program, in consideration of costs, covenants and agreements herein reserved and contained, do hereby agree each with the other as follows: 1. All correspondence regarding this agreement will be between the Senior Director or Area Directors and Company. 2. The Nutrition Program agrees and shall abide, conform to and comply with all the laws of the United States and the State of Minnesota, and all of the ordinances of the Company, Minnesota, together with all the rules and requirements of the Police and Fire Department of the Company, Minnesota. In addition, all rules and regulations by the Minnesota Department of Health will be complied with. A restaurant license, if required, will be procured annually by the Nutrition Program. The Company agrees to arrange for an annual fire inspection and notify the Nutrition Program of results. Fire inspecting must be completed by professionally trained personnel. 3. Subject to the terms and conditions hereof, the Company grants to the Nutrition Program the right to use the Facilities solely for the Permitted Use. Permitted Use shall mean any use or action necessary for, in connection with, incidental to, or convenient for the preparation, storage, and serving of meals through Nutrition Program. The Nutrition Program shall be permitted to use the Facilities on the following days/times: Monday through Friday from 8:00am until 4:00pm 4. The closing of site on holidays will be determined by the Company. 5. The Nutrition Program agrees to restore community facilities to ordinary cleanliness after use. Ordinary cleanliness is defined as leaving facilities in the same condition as they were prior to entering. Notwithstanding this undertaking, basic custodial services such as floor maintenance, window washing, cleaning of restrooms, washing and/or painting of walls, snow and ice removal and all other general maintenance, reasonable inspection and repairs to the interior and exterior of the facilities are the responsibility of the building owner. 6. Insurance: The Company's responsibility: During the term of the agreement, the Company shall maintain at its expense, specific insurance coverages with companies licensed to do business in the state of MN as follows: • General Liability with respect to its use and occupancy of the premises with limits of liability of not less than $1,000,000.00 per occurrence and $3,000,000.00 aggregate. 9  • Property Coverage which protects against loss by fire, lightning, and other risk customarily covered by standard extended coverage endorsement in amounts of not less than the full replacement cost of the building, without deduction for depreciation. • Professional and Sexual /Physical Misconduct Liability for the Company's staff with limits of $1,000,000 each occurrence and $3,000,000 aggregate. The Company shall annually furnish The Nutrition Program with Certificates of Insurance outlining these coverages. The Nutrition Program's responsibility: During the term of the agreement, The Nutrition Program shall maintain at its expense, specific insurance coverages with companies licensed to do business in the state of MN as follows: • General Liability with respect to its use and occupancy of the premises with limits of liability of not less than $1,000,000.00 per occurrence and $3,000,000.00 aggregate. • Worker's Compensation limits at state required levels for all Nutrition Program staff serving at East Grand Forks. • Contents Insurance: For any kitchen equipment owned by the Nutrition Program, coverage shall be in place in the amount of the full insurable replacement value. • Professional and Sexual Misconduct Liability for the Nutrition Program's staff with limits of $1,000,000 each occurrence and $3,000,000 aggregate. 7: Indemnification: To the extent such waiver does not void or diminish the coverage under any policy, The Company and The Nutrition Program hereby waive any rights each may have against the other on account of any loss or damage sustained by either party, as the case may be, or their respective property, to the extent such loss or damage is covered by insurance carried by either party. All personal property, equipment and fixtures kept, stored or maintained on the Premises shall be at the sole risk of The Nutrition Program. The Nutrition Program hereby forever waives and releases Company from any claims for loss or damage of any kind whatsoever to such personal property, equipment and fixtures, except to the extent such claims may arise or result from the negligence or wrongful acts of the Company or its employees, agents, invitees or contractors. Except for any negligent or intentional or reckless act or failure to act of The Company, its agents, employees, guests, invitees or contractors, or failure on the part of Company to perform its covenants or agreements under this agreement, The Nutrition Program shall indemnify and hold harmless The Company against all liabilities, damages, claims, costs and other expenses, including reasonable attorneys' fees, which may be imposed upon, incurred by, or asserted against The Company by reason of any damage or injury to person or property adjudicated to be the fault of The Nutrition Program or its agents or employees. 8. The Company agrees to have all fire extinguishers inspected yearly by a licensed inspector at Company expense. A dated and signed tag must be placed on each extinguisher. 9. In the event of a disaster, the Company agrees to allow the Nutrition Program to use facilities for the preparation, serving and distribution of meals/food and in an extreme disaster for housing of disaster victims. 10. The Company acknowledges and agrees that the Permitted Use benefits the Company's community population, that the Nutrition Program has undertaken this program at the Nutrition 10 Program's expense. For use of the space, a payment of $750 per month will be due from Nutrition Program to Company each month beginning with January 2025, to be received by the 20ᵗʰ of the month. 11. In the event the Nutrition Program or the Company must cancel all or part of the terms of this agreement, the Company and the Nutrition Program will provide the other agency a 60-day notice in writing. Upon written receipt by the Company from NSI, this agreement is subject to immediate termination by the Nutrition Program should federal, state, or local dollars be reduced or withdrawn. 12.The Company agrees to allow the Nutrition Program use of the facility kitchen/dining areas for the term of January 1, 2025, to December 31, 2025, to be used as a nutrition site for seniors. This agreement will renew annually unless notified by the Nutrition Program. Any changes will be made with amendments agreeable to both parties. 13.Other: ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ Nutrition Services, Inc. Facility Owner/Operator By: ____________________________ By: _____________________________ Printed Name:____________________ Printed Name:_____________________ Title:____________________________ Title:____________________________ Date:____________________________ Date:____________________________ 11  AGENDA ITEM #___3____ Request for Council Action Agenda Item: 2024 Residential Property Tax Abatements Date: December 3, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Prepared by: Maggie Brockling, Economic Development Director Cc: File Staff Recommendation: 1. Approve request of the 2024 property tax abatements; 2. Hold public hearing on this request at the City Council meeting on Tuesday, December 3, 2024; 3. Authorize EDA staff to execute necessary documents. The City of East Grand Forks holds a public hearing on an annual basis to renew the residential property tax abatement program on purchased city lots. The incentive program is a shared effort between the City, County, and School District. Below is a table comparing the 2022, 2023, and 2024 tax abatements. Tax Payment Budget Year City County School Total Year District 2022 2023 (13 properties) $27,665.38 $17,063.56 $3,729.95 $48,458.89 2023 2024 (15 properties) $41,313.44 $23,758.08 $5,500.15 $70,571.67 2024 2025 (14 properties) $43,835.03 $23,171.79 $5,391.33 $72,398.15 12  RESOLUTION NO. 24 – 12 - XX RESOLUTION TO AUTHORIZE A TWO YEAR TAX REBATE FOR NEWLY CONSTRUCTED HOMES READY FOR OCCUPANCY THROUGH 2024. Council Member _______, supported by Council Member _______, introduced the following resolution and moved its adoption: WHEREAS, Minnesota Statutes 469.1812 through 469.1815 authorize Property Tax Abatement for Community Development purposes and, WHEREAS, the City of East Grand Forks desires to authorize a two (2) year Tax Rebate for New Home Construction for home completed and ready for occupancy on or before December 31, 2024, in cooperation with Polk County and Independent School District 595. THEREFORE, BE IT RESOLVED, the East Grand Forks City Council does authorize a Housing Incentive Tax Abatement with the following parameters required for participation: 1. The three primary tax authorities, City, County, and School District, are all participating in the incentive program. 2. The program would apply to new residential construction only. New residential construction shall include modular homes and stick built homes. 3. The program would apply to owner occupied single-family dwellings, including town homes and twin homes, ready for occupancy through the year 2024. 4. The abatement of real property taxes would be for two years, being the first two years where payment of taxes is based upon the full value of the new dwelling. 5. The city shall be responsible to notify the county of which properties are in the program at the time the real property is acquired and arrange for the proper hearing(s) as required by law. 6. The City Council approves the a tax abatement on the following properties for 2024 which will be payable in 2025: 83.04059.00 83.04056.00 83.04271.00 83.04107.00 83.04408.00 83.04275.00 83.04402.00 83.04080.00 83.04409.00 83.04115.00 83.04108.00 83.04274.00 83.04515.00 83.04116.00 Voting Aye: Voting Nay: Absent: The President declared the Resolution passed. Passed: December 3, 2024 Attest: ___________________________________ ____________________________________ City Administrator/Clerk Treasurer President of Council 13  Request for Council Action Date: November 26, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Karla Anderson, Finance Director Reid Huttunen, City Administrator RE: 2025 Budget Discussion and Update Background: Attached is an updated 2025 Budget Revenue and Expenditure Summary which reflects changes in the budget since the preliminary budget was approved on 9/17/2024. Key points to note are the following: • 2025 Proposed Tax statements from Polk County have been received by residents. Included in the RCA is a spreadsheet looking at various homes and a commercial business within East Grand Forks, and showing the total impact on the City Taxes will be, based upon the preliminary 7% levy increase and the set goal of a 3% levy increase. • The budget summary included continues to include the 2024 cost of Health Insurance premiums. Savings from moving to Health Insurance to the ICHRA Plan are to be determined, based on yet to be agreed upon Employer contribution amounts. Those negotiations are on- going. • Preliminary Budget is set at a Property Tax Levy of $7,415,188 or a 7% increase from 2024. o At 7% levy, Expenditures over Revenues are at ($294,441) o Estimated General Fund Balance as % of Expenditures at 52% • A 3% Levy increase would set the Property Tax Levy at $7,137,983 and o At 3% Levy, Expenditures over Revenues at ($571,644) o Estimated General Fund Balance as % of Expenditures at 50% Enclosures: Tax Rate Comparison Spreadsheet – based on Truth in Taxation forms from County 2025 Revenue & Expenditure Summary at 7% Levy Increase 2025 Revenue & Expenditure Summary at 3% Levy Increase 14 TAX RATE COMPARISON Actual 2020 to 2024 Levy Proposed Goal ? Levy % 5% 5% 5% 10% 5% 7% 3% . 7% 7% Difference Increase HOME #1 2020 2021 2022 2023 2024 2025 2025 2024-2025 2024-2025 Tax Mkt Value 161,900 163,100 165,300 183,000 216,700 205,000 205,000 ($11,700) -5.40% City Taxes 1,120.37 1.82% 1,161.57 3.68% 1,225.84 5.53% 1,376.47 12.29% 1,536.47 11.62% 1,334.46 -13.15% 1,259.27 -18.04% ($202) -13.15% Total tax stmt 2,496.00 2,562.00 2,660.00 2,876.00 3,082.00 2,574.00 2,498.81 ($508) -16.48% HOME #2 2020 2021 2022 2023 2024 2025 2025 2024-2025 2024-2025 Tax Mkt Value 229,500 230,600 233,800 204,700 286,700 298,400 298,400 $82,000 40.06% City Taxes 1,587.93 3.15% 1,642.08 3.41% 1,733.52 5.57% 1,540.10 -11.16% 2,033.00 32.00% 2,251.19 10.73% 2,126.51 4.60% $493 32.00% Total tax stmt 3,516.00 3,600.00 3,740.00 3,212.00 4,064.00 4,302.00 4,177.32 $852 26.53% HOME #3 2020 2021 2022 2023 2024 2025 2025 2024-2025 2024-2025 Tax Mkt Value 280,000 278,700 300,300 320,100 358,900 390,200 390,200 $31,300 12.12% City Taxes 1,937.56 0.40% 1,984.27 2.41% 2,285.22 15.17% 2,408.66 5.40% 2,544.62 5.64% 2,943.28 15.67% 2,715.47 6.71% $399 5.64% Total tax stmt 4,262.00 4,322.00 4,840.00 4,984.00 5,070.00 5,592.00 5,364.19 $522 1.73% HOME #4 2020 2021 2022 2023 2024 2025 2025 2024-2025 2024-2025 Tax Mkt Value 334,700 333,000 359,100 387,900 439,600 466,900 466,900 $27,300 13.33% City Taxes 2,315.87 -0.87% 2,371.60 2.41% 2,662.50 12.27% 2,918.49 9.61% 3,116.75 6.79% 3,522.77 13.03% 3,290.76 5.58% $406 Total tax stmt 5,104.00 5,176.00 5,716.00 6,042.00 6,210.00 6,696.00 6,463.99 $486 HOME #5 2020 2021 2022 2023 2024 2025 2025 2024-2025 2024-2025 Tax Mkt Value 437,700 440,500 448,500 489,700 545,500 562,000 562,000 $16,500 11.39% City Taxes 3,028.63 0.42% 3,136.62 3.57% 3,325.18 6.01% 3,684.51 10.81% 3,948.14 7.16% 4,356.67 10.35% 4,123.22 4.43% $409 7.16% Total tax stmt 6,662.00 6,832.00 7,130.00 7,624.00 7,852.00 8,256.00 8,022.55 $404 2.99% COMMERCIAL 2020 2021 2022 2023 2024 2025 2025 2024-2025 2024-2025 Tax Mkt Value 329,500 361,700 365,200 375,800 396,900 409,800 409,800 $12,900 5.61% City Taxes 1,557.98 11.68% 1,751.58 12.43% 1,779.93 1.62% 2,119.38 19.07% 2,426.76 14.50% 2,581.30 6.37% 2,492.99 2.73% $155 14.50% Total tax stmt 5,296.00 5,787.03 5,843.03 6,013.03 6,376.00 6,556.00 6,442.23 $180 6.04% Average increase 4% 6% 10% 11% 13% 3% -3% 15  7% Preliminary Levy Increase CITY OF EAST GRAND FORKS, MINNESOTA GENERAL FUND REVENUE AND EXPENDITURE SUMMARY November 26, 2024 CHANGE OVER Actual Actual Budget Budget 2024 BUDGET 2022 2023 2024 2025 AMOUNT % REVENUES/SOURCES 1 Property Tax Levy* $ 5,646,759 $ 6,562,480 $ 6,930,081 $7,415,188 $ 485,107 7.0% 2 Franchise & Other Taxes 1,702,729 1,667,902 1,567,683 1,608,397 $ 40,714 2.6% 3 Licenses & Permits 107,019 124,848 116,275 114,375 $ (1,900) -1.6% 4 Intergovernmental 2,943,524 2,657,902 2,839,577 2,897,473 $ 57,896 2.0% 5 Charges for Services 1,431,641 1,455,808 1,451,180 1,454,454 $ 3,274 0.2% 6 Fines & Forfeits 80,311 75,478 118,000 68,500 $ (49,500) -41.9% 7 Other Revenues 179,633 222,532 38,500 110,400 $ 71,900 186.8% 8 Other Financing Sources 133,285 154,239 266,600 315,000 $ 48,400 18.2% 9 Total Revenues/Other Sources $ 12,224,903 $ 12,921,190 $ 13,327,897 $ 13,983,787 $ 655,891 4.9% 10 Reserved Used/Excess 341,734 150,559 174,064 (174,064) -100.0% Total Available Resources $ 12,566,637 $ 13,071,749 $ 13,501,961 $ 13,983,787 $ 481,827 3.6% EXPENDITURES/USES Current: 11 General Government $ 1,617,419 $ 1,427,788 $ 1,508,738 $ 1,630,170 $ 121,431 8.0% 12 Police 3,115,653 3,290,065 3,667,614 3,888,533 $ 220,919 6.0% 13 Fire 1,367,280 1,403,004 1,516,159 1,590,164 $ 74,005 4.9% 14 Other Public Safety 188,590 190,122 204,534 252,669 $ 48,135 23.5% 15 Public Works 1,696,823 1,563,719 1,766,810 1,799,145 $ 32,335 1.8% 16 Recreation & Culture 1,931,265 1,886,678 2,168,822 2,272,293 $ 103,471 4.8% 17 Community Development 45,526 26,205 66,600 65,000 $ (1,600) -2.4% 18 Library 651,803 680,274 785,008 810,605 $ 25,597 3.3% 19 Senior Center 124,145 133,662 146,036 146,584 $ 548 0.4% 20 Other Expenditures 381,572 440,559 427,009 457,000 $ 29,991 7.0% 11,120,077 11,042,077 12,257,331 12,912,164 654,833 5.3% Capital Outlay & Other Uses: 21 General Government - - 22 Police 71,491 95,823 116,500 212,789 $ 96,289 82.7% 23 Fire 45,721 - - - $ - 24 Public Works 15,295 - - - $ - 25 Street Reconstruction 243,218 256,062 275,000 280,000 $ 5,000 1.8% 26 Recreation & Culture 20,478 - 60,000 55,000 $ (5,000) -8.3% 27 Other Expenditures 130,107 90,636 235,000 285,000 $ 50,000 21.3% 28 Debt Service 91,516 - 90,000 120,000 $ 30,000 33.3% 29 Other Financing Uses 828,734 567,818 443,597 413,275 $ (30,322) -6.8% 1,446,560 1,010,339 1,220,097 1,366,064 145,967 12.0% 30 $ 12,566,636 $ 12,052,416 $ 13,477,428 $ 14,278,228 $ 800,800 5.9% Revenues/Sources Over (Under) Expenditures and chg Fund Balance $ 0 $ 1,019,333 $ 24,532 $ (294,441) Budgeted Fund Balance Reserve 457,456 Payroll increase 556,615 16 Proposed 3% Levy Increase CITY OF EAST GRAND FORKS, MINNESOTA GENERAL FUND REVENUE AND EXPENDITURE SUMMARY November 26, 2024 CHANGE OVER Actual Actual Budget Budget 2024 BUDGET 2022 2023 2024 2025 AMOUNT % REVENUES/SOURCES 1 Property Tax Levy* $ 5,646,759 $ 6,562,480 $ 6,930,081 $7,137,985 $ 207,903 3.0% 2 Franchise & Other Taxes 1,702,729 1,667,902 1,567,683 1,608,397 $ 40,714 2.6% 3 Licenses & Permits 107,019 124,848 116,275 114,375 $ (1,900) -1.6% 4 Intergovernmental 2,943,524 2,657,902 2,839,577 2,897,473 $ 57,896 2.0% 5 Charges for Services 1,431,641 1,455,808 1,451,180 1,454,454 $ 3,274 0.2% 6 Fines & Forfeits 80,311 75,478 118,000 68,500 $ (49,500) -41.9% 7 Other Revenues 179,633 222,532 38,500 110,400 $ 71,900 186.8% 8 Other Financing Sources 133,285 154,239 266,600 315,000 $ 48,400 18.2% 9 Total Revenues/Other Sources $ 12,224,903 $ 12,921,190 $ 13,327,897 $ 13,706,584 $ 378,688 2.8% 10 Reserved Used/Excess 341,734 150,559 174,064 (174,064) -100.0% Total Available Resources $ 12,566,637 $ 13,071,749 $ 13,501,961 $ 13,706,584 $ 204,624 1.5% EXPENDITURES/USES Current: 11 General Government $ 1,617,419 $ 1,427,788 $ 1,508,738 $ 1,630,170 $ 121,431 8.0% 12 Police 3,115,653 3,290,065 3,667,614 3,888,533 $ 220,919 6.0% 13 Fire 1,367,280 1,403,004 1,516,159 1,590,164 $ 74,005 4.9% 14 Other Public Safety 188,590 190,122 204,534 252,669 $ 48,135 23.5% 15 Public Works 1,696,823 1,563,719 1,766,810 1,799,145 $ 32,335 1.8% 16 Recreation & Culture 1,931,265 1,886,678 2,168,822 2,272,293 $ 103,471 4.8% 17 Community Development 45,526 26,205 66,600 65,000 $ (1,600) -2.4% 18 Library 651,803 680,274 785,008 810,605 $ 25,597 3.3% 19 Senior Center 124,145 133,662 146,036 146,584 $ 548 0.4% 20 Other Expenditures 381,572 440,559 427,009 457,000 $ 29,991 7.0% 11,120,077 11,042,077 12,257,331 12,912,164 654,833 5.3% Capital Outlay & Other Uses: 21 General Government - - 22 Police 71,491 95,823 116,500 212,789 $ 96,289 82.7% 23 Fire 45,721 - - - $ - 24 Public Works 15,295 - - - $ - 25 Street Reconstruction 243,218 256,062 275,000 280,000 $ 5,000 1.8% 26 Recreation & Culture 20,478 - 60,000 55,000 $ (5,000) -8.3% 27 Other Expenditures 130,107 90,636 235,000 285,000 $ 50,000 21.3% 28 Debt Service 91,516 - 90,000 120,000 $ 30,000 33.3% 29 Other Financing Uses 828,734 567,818 443,597 413,275 $ (30,322) -6.8% 1,446,560 1,010,339 1,220,097 1,366,064 145,967 12.0% 30 $ 12,566,636 $ 12,052,416 $ 13,477,428 $ 14,278,228 $ 800,800 5.9% Revenues/Sources Over (Under) Expenditures and chg Fund Balance $ 0 $ 1,019,333 $ 24,532 $ (571,644) Budgeted Fund Balance Reserve 457,456 Payroll increase 556,615 17