City Council Agendas & Packets

AGENDA OF THE CITY COUNCIL CITY OF EAST GRAND FORKS TUESDAY, DECEMBER 17, 2024 – 5:00 PM CALL TO ORDER: CALL OF ROLL: DETERMINATION OF A QUORUM: PLEDGE OF ALLEGIANCE: RECOGNITION OF COUNCIL MEMBER VETTER: OPEN FORUM: “An opportunity for members of the public to address the City Council on items not on the current Agenda. Items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate.” APPROVAL OF MINUTES: 1. Consider approving the minutes of the “Regular Meeting” for the East Grand Forks, Minnesota City Council of December 3, 2024. SCHEDULED BID LETTINGS: NONE. SCHEDULED PUBLIC HEARINGS: NONE CONSENT AGENDA: NONE Items under the “Consent Agenda” will be adopted with one motion; however, council members may request individual items to be pulled from the consent agenda for discussion and action if they choose. ACKNOWLEDGE RECEIPT OF REPORTS OF OFFICERS, BOARDS AND COMMISSIONS: 2. Regular meeting minutes of the Water, Light, Power, and Building Commission for November 20, 2024. COMMUNICATIONS: NONE OLD BUSINESS: NONE NEW BUSINESS: 3. Consider adopting Resolution No. 24-12-92 approving the 2025 budget and authorizing specific financial related activities. Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 1 4. Consider adopting Resolution No. 24-12-93 choosing Option 1 and not waiving the statutory tort limits for excess liability coverage in 2025. 5. Consider approving the Memorandum of Understanding between the City of East Grand Forks and the Teamsters Local 120 approving the employer health insurance contributions for 2025. 6. Consider approving the Special Event Application for the KC Pro West Youth Snowmobile Races to be held January on the north end of the city and possible other dates if other locations do not have enough snow to hold races. 7. Consider approving the Extension Amendment to the Memorandum of Understanding between the City of East Grand Forks and Bird Rides Inc and the Electric Scooter Rental Business Application for operations in 2025. 8. Consider adopting Resolution No. 24-12-94 authorizing the special refuse invoices that have been deemed uncollectable to be written off totaling $468.00. CLAIMS: 9. Consider authorizing the City Administrator/Clerk-Treasurer to issue payment of recommended bills and payroll. COUNCIL/STAFF REPORTS: ADJOURN: Upcoming Meetings Due to holidays, the next scheduled meeting will be on Tuesday, January 7, 2025 starting at 5:00pm. The meeting schedule for 2025 will be set at the first meeting in January 2025. Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 2  #1 UNAPPROVED MINUTES OF THE CITY COUNCIL CITY OF EAST GRAND FORKS TUESDAY, DECEMBER 3, 2024 – 6:00 PM CALL TO ORDER: The Council Meeting of the East Grand Forks City Council for Tuesday, December 3, 2024 was called to order by Council President Olstad at 6:00 P.M. CALL OF ROLL: On a Call of Roll the following members of the East Grand Forks City Council were present: Mayor Steve Gander (via Interactive Technology), Council President Mark Olstad, Council Vice-President Tim Riopelle, Council Members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Staff Present: Karla Anderson, Finance Director; Jeff Boushee, Fire Chief; Maggie Brockling, Economic Development Director; Nancy Ellis, City Planner; Ron Galstad, City Attorney; Michael Hedlund, Police Chief, Charlotte Helgeson, Library Director; Reid Huttunen, City Administrator; Jeremy King, Parks and Recreation Superintendent; Keith Mykleseth, Water and Light General Manager; Megan Nelson, City Clerk; and Jason Stordahl, Public Works Director. DETERMINATION OF A QUORUM: The Council President Determined a Quorum was present. PLEDGE OF ALLEGIANCE: OPEN FORUM: Council President Olstad stated the open form was an opportunity for members of the public to address the City Council on items not on the current agenda and items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. He asked if anyone would like to address the City Council, please come up to the podium to do so. No one came forward. APPROVAL OF MINUTES: 1. Consider approving the minutes of the “Regular Meeting” for the East Grand Forks, Minnesota City Council of November 19, 2024. 2. Consider approving the minutes of the “Special Meeting” for the East Grand Forks, Minnesota City Council of November 19, 2024. 3. Consider approving the minutes of the “Work Session” for the East Grand Forks, Minnesota City Council of November 26, 2024. A MOTION WAS MADE BY COUNCIL MEMBER LARSON, SECONDED BY COUNCIL MEMBER VETTER, TO APPROVE ITEMS ONE (1) THROUGH THREE (3). 3 City Council Meeting December 3, 2024 Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. SCHEDULED BID LETTINGS: NONE. SCHEDULED PUBLIC HEARINGS: 4. Truth and Taxation Hearing on preliminary tax levy of 7% with proposed reduction down to a 3% final levy. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER HELMS, TO OPEN THE PUBLIC HEARING. Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. Ms. Anderson reminded everyone this hearing was required each year, they would review the proposed levy, and historical information. She stated the proposed 3% levy increase would increase the property taxes collected by $207,903, the amount of fines received was reduced from previous years, and some of the areas where expenses were increased. She added the amount of expenditures over revenues was $552,163 which would come from the fund reserves to balance the budget. She continued with the pie chart showing the breakdown of where revenues came from with the largest amount coming from property taxes, how revenues were increasing by $383,687, she reviewed the breakdown of expenses, how the largest increase was in personnel, and where there were other increases based on the numbers from the previous year. Ms. Anderson explained property values were determined by the county assessor and based on property sales, special assessments were also added to the property tax statement but were not property taxes, and the property tax statement included all the taxing entities including the special tax districts such as the ambulance and watershed district. She stated there were five properties, four homes, and one commercial property, that they have used for several years to see how the proposed levy would affect property owners. She said that both the 7% preliminary levy and 3% proposed levy information was included, one of the homes had dropped in value, and reviewed how each were affected the proposed levies. She then reviewed what a truth and taxation statement looked like, how it listed the proposed taxes for the following year, and on the back of the form it listed the preliminary levy numbers for the Polk County communities. She added the average proposed levy increase for cities was at 8% and for counties it was at 6.4% with Polk County having a 4% preliminary levy. She added they were hoping to set the final levy at this meeting for the city and set the budget at the following council meeting. There were no questions. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER HELMS, TO CLOSE THE PUBLIC HEARING. Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. 5. Public Hearing to consider granting a property tax abatements for the properties that qualify under the New Construction Housing program. 2|Page 4 City Council Meeting December 3, 2024 A MOTION WAS MADE BY COUNCIL MEMBER LARSON, SECONDED BY COUNCIL MEMBER RIOPELLE, TO OPEN THE PUBLIC HEARING. Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. Ms. Brockling stated there were 14 homes that qualified, 10 homes were in the second year of the program, and there were four homes in the first year of the program. She added it took about two years for homes to reach full assessed value once built. There were no questions. A MOTION WAS MADE BY COUNCIL MEMBER LARSON, SECONDED BY COUNCIL MEMBER RIOPELLE, TO CLOSE THE PUBLIC HEARING. Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. CONSENT AGENDA: Items under the “Consent Agenda” will be adopted with one motion; however, council members may request individual items to be pulled from the consent agenda for discussion and action if they choose. 6. Consider approving the Exempt Gambling Permit application for the Whitetails Unlimited Red River Valley Deer Camp group to hold a raffle on January 25, 2025 at the American Legion located at 1009 Central Ave NW East Grand Forks, MN 56721 and waive the 30-day waiting period. 7. Consider approving the Special Event Application for the Frozen Feat 5K/10K Run on February 15, 2025 from 8am to 11am utilizing the greenway trails for the event. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE ITEMS SIX (6) AND SEVEN (7). Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. ACKNOWLEDGE RECEIPT OF REPORTS OF OFFICERS, BOARDS AND COMMISSIONS: 8. Regular meeting minutes of the Water, Light, Power, and Building Commission for November 6, 2024. COMMUNICATIONS: NONE OLD BUSINESS: 9. Consider adopting Ordinance 43 4th Series amending City Code Title 11 by adding Chapter 120 an ordinance to regulate cannabis and lower-potency hemp edible businesses and authorizing Chapter 152 Zoning Districts to the Land Usage Title 15 to operate the businesses within the City of East Grand Forks and by adopting by reference City Code Chapter 10 and Section 10.99 which, among other things, contain penalty provisions (2nd Reading). 3|Page 5 City Council Meeting December 3, 2024 A MOTION WAS MADE BY COUNCIL MEMBER VETTER, SECONDED BY COUNCIL MEMBER LARSON, TO ADOPT ORDINANCE 43 4TH SERIES AMENDING CITY CODE TITLE 11 BY ADDING CHAPTER 120 AN ORDINANCE TO REGULATE CANNABIS AND LOWER-POTENCY HEMP EDIBLE BUSINESSES AND AUTHORIZING CHAPTER 152 ZONING DISTRICTS TO THE LAND USAGE TITLE 15 TO OPERATE THE BUSINESSES WITHIN THE CITY OF EAST GRAND FORKS AND BY ADOPTING BY REFERENCE CITY CODE CHAPTER 10 AND SECTION 10.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (2ND READING). Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. NEW BUSINESS: 10. Consider approving the summary for Ordinance 43 4th Series to be published in place of the complete ordinance. A MOTION WAS MADE BY COUNCIL MEMBER VETTER, SECONDED BY COUNCIL MEMBER LARSON, TO APPROVE THE SUMMARY FOR ORDINANCE 43 4TH SERIES TO BE PUBLISHED IN PLACE OF THE COMPLETE ORDINANCE. Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. 11. Consider adopting Resolution No. 24-12-91 approving a 3% increase to the 2024 tax levy, collectable in 2025. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 24-12-91 APPROVING A 3% INCREASE TO THE 2024 TAX LEVY, COLLECTABLE IN 2025. Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. 12. Consider adopting Resolution No. 24-12-86 authorizing a tax abatement on the listed properties that qualified under the New Home Construction Program for 2024 that is payable in 2025. A MOTION WAS MADE BY COUNCIL MEMBER LARSON, SECONDED BY COUNCIL MEMBER HELMS, TO ADOPT RESOLUTION NO. 24-12-86 AUTHORIZING A TAX ABATEMENT ON THE LISTED PROPERTIES THAT QUALIFIED UNDER THE NEW HOME CONSTRUCTION PROGRAM FOR 2024 THAT IS PAYABLE IN 2025. Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. 13. Consider approving the Site Use Agreement between the City of East Grand Forks and Nutrition Services Inc for the use of the Senior Center for the nutrition program for 2025. 4|Page 6 City Council Meeting December 3, 2024 A MOTION WAS MADE BY COUNCIL MEMBER POKRZYWINSKI, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE SITE USE AGREEMENT BETWEEN THE CITY OF EAST GRAND FORKS AND NUTRITION SERVICES INC FOR THE USE OF THE SENIOR CENTER FOR THE NUTRITION PROGRAM FOR 2025. Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. 14. Consider adopting Resolution No. 24-12-87 approving the hiring of Herman Gray as a Police Officer at a salary of $33.66 per hour. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER VETTER, TO ADOPT RESOLUTION NO. 24-12-87 APPROVING THE HIRING OF HERMAN GRAY AS A POLICE OFFICER AT A SALARY OF $33.66 PER HOUR. Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. 15. Consider approving the Memorandum of Understanding between the City of East Grand Forks and the AFSCME Council 65 approving the employer health insurance contributions for 2025. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER LARSON, TO APPROVE THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EAST GRAND FORKS AND THE AFSCME COUNCIL 65 APPROVING THE EMPLOYER HEALTH INSURANCE CONTRIBUTIONS FOR 2025. Council member Vetter said before the City used to give a certain percentage towards the premium amount and a set dollar amount for each employee so only giving a percentage was going backwards. He stated he would be voting no on the health insurance contributions because someone with children should not be able to receive more benefit than someone that did not have children, and everyone should receive the same benefit. Voting Aye: Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: Vetter. 16. Consider approving the Memorandum of Understanding between the City of East Grand Forks and the International Association of Fire Fighters Local No. 3423 approving the employer health insurance contributions for 2025. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER LARSON, TO APPROVE THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EAST GRAND FORKS AND THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL NO. 3423 APPROVING THE EMPLOYER HEALTH INSURANCE CONTRIBUTIONS FOR 2025. Voting Aye: Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: Vetter. 5|Page 7 City Council Meeting December 3, 2024 17. Consider approving the Memorandum of Understanding between the City of East Grand Forks and the Law Enforcement Labor Services Local No. 152 approving the employer health insurance contributions for 2025. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER LARSON, TO APPROVE THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EAST GRAND FORKS AND THE LAW ENFORCEMENT LABOR SERVICES LOCAL NO. 152 APPROVING THE EMPLOYER HEALTH INSURANCE CONTRIBUTIONS FOR 2025. Voting Aye: Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: Vetter. 18. Consider adopting Resolution No. 24-12-88 approving the employer health insurance contributions for 2025 for non-union employees. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER LARSON, TO ADOPT RESOLUTION NO. 24-12-88 APPROVING THE EMPLOYER HEALTH INSURANCE CONTRIBUTIONS FOR 2025 FOR NON-UNION EMPLOYEES. Voting Aye: Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: Vetter. 19. Consider adopting Resolution No. 24-12-89 adopting the Gravie ICHRA plan as the City’s sponsored group health plan for the purposes defined by Minnesota Statute 299A.465. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER LARSON, TO ADOPT RESOLUTION NO. 24-12-89 ADOPTING THE GRAVIE ICHRA PLAN AS THE CITY’S SPONSORED GROUP HEALTH PLAN FOR THE PURPOSES DEFINED BY MINNESOTA STATUTE 299A.465. Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. 20. Consider adopting Resolution No. 24-12-90 formally requesting $126,000 in project funds from the MPCA Enforcement Action grant for the for Griggs Park playground equipment, community tree planting, the library art/sensory garden, and LaFave Park ADA improvements. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER POKRZYWINSKI, TO ADOPT RESOLUTION NO. 24-12-90 FORMALLY REQUESTING $126,000 IN PROJECT FUNDS FROM THE MPCA ENFORCEMENT ACTION GRANT FOR THE FOR GRIGGS PARK PLAYGROUND EQUIPMENT, COMMUNITY TREE PLANTING, THE LIBRARY ART/SENSORY GARDEN, AND LAFAVE PARK ADA IMPROVEMENTS. Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. 6|Page 8 City Council Meeting December 3, 2024 CLAIMS: 21. Consider authorizing the City Administrator/Clerk-Treasurer to issue payment of recommended bills and payroll. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER POKRZYWINSKI, TO AUTHORIZE THE CITY ADMINISTRATOR/CLERK- TREASURER TO ISSUE PAYMENT OF RECOMMENDED BILLS AND PAYROLL. Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. COUNCIL/STAFF REPORTS: Mayor Gander thanked Mr. Thompson for the link so he could participate by Zoom. He stated there was a lot of work to get the levy down to a 3% increase, there were many moving parts, and thanked everyone for their work on getting the levy down. Council Member Helms said winter was here and reminded everyone to watch out for ice. Mr. Huttunen said there was only one union group left to settle with regarding the health insurance contributions and he was hoping to have everything wrapped up by the next meeting. He also thanked everyone that worked on the cannabis ordinance to get things to this point. ADJOURN: A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER POKRZYWINSKI, TO ADJOURN THE DECEMBER 3, 2024 COUNCIL MEETING OF THE EAST GRAND FORKS, MINNESOTA CITY COUNCIL AT 6:33 P.M. Voting Aye: Vetter, Pokrzywinski, Riopelle, Helms, Olstad, Larson, and Peterson. Voting Nay: None. _______________________________________________ Megan Nelson, City Clerk 7|Page 9  #2 Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held on November 20, 2024, at 8:00 am in the City Council Chambers. Present: Grinde, Quirk, Rapacz, Riopelle Absent: None Also present: Ron Galstad, Keith Mykleseth, Brian Johnson, Todd Grabanski, Steve Emery, Todd Forster, Brianna Feil, Jordan Midgarden, Corey Thompson It was moved by Commissioner Quirk supported by Commissioner Rapacz to approve the minutes of the previous regular meeting held on November 6, 2024. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Rapacz supported by Commissioner Quirk to authorize the Secretary to issue payment of the recommended bills and payroll in the amount of $1,832,422.60. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Rapacz supported by Commissioner Riopelle to approve the extension and new contracts for dark fiber leases with Halstad Telephone. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Rapacz to to approve Commission Meeting date changes in 2025. The January 1, 2025 Commission Meeting will be changed to January 2, 2025 at 8am in the City Council Chambers and the August 20, 2025 Commission Meeting will be changed to August 21, 2025 at 8am in the City Council Chambers.Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Rapacz to approve the proposed 2025 Electric & Water rates and fees as presented and to move forward with the preparation of Resolutions for signatures. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Rapacz to adjourn at 8:44 am to the next regular meeting on December 4, 2024, at 8:00 am to be held in the City Council Chambers. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None Kristen Shipes Commission Secretary 10  #3 RESOLUTION NO. 24 - 12 – 92 A RESOLUTION TO ADOPT 2024 BUDGET AND TO AUTHORIZE SPECIFIC FINANCIAL RELATED ACTIVITIES Council Member ________, supported by Council Member ______, introduced the following resolution and moved its adoption: WHEREAS, The 2025 Budget has been completed and determined; and WHEREAS, The budget is the fiscal blue print for the entire year where the City Council has considered and incorporated all foreseeable spending plans for 2025; and WHEREAS, The city through sound fiscal policy establishes that current revenues will be used to finance current expenditures and regularly occurring capital expenditures; and WHEREAS, The City Council shall by resolution set forth the total for each budgeted fund as per Section 6.06 of the City Charter, with the exception of bond, construction and special assessment funds; now therefore BE IT RESOLVED, by the East Grand Forks City Council that the budgeted expenditures, excluding depreciation, shall be as follows for the general fund which is listed below, and the special revenue and enterprise funds that are attached as Exhibit A for the 2025 calendar fiscal year: SECTION 1. Appropriation Authorization General Fund: Current General Government $ 1,640,170 Police 3,888,533 Fire 1,590,164 Other Public Safety 252,669 Public Works - Streets 1,799,145 Parks and Recreation 2,272,293 Community Development 65,000 EDA-Transfer 181,215 Library 798,761 Senior Center 146,584 Other Expenditures 457,000 Capital Outlay General Government 0 Police 212,789 Fire 0 11  Public Works 0 Public Works – Streets Reconstruct 280,000 Parks and Recreation 55,000 Other Expenditures 285,000 Debt Service-Transfer 120,000 Other Financing Uses (Transfers) 145,579 Total General Fund $14,189,902 SECTION 2. Transfers A) To Transit from General Fund - $100,283 B) To Cemetery from General Fund - $32,296 D) For Capital Projects for City- $35,000 E) For Sick Leave Contributions - $75,000 F) Health Insurance Savings not distributed to Departments ($62,000) G) To Debt Service from General Fund - $120,000 BE IT FURTHER RESOLVED, that budgetary guidance and fiscal management provisions set forth in prior annual budget setting resolutions continue to be in effect. Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: December 17, 2024 Attest: _________________________________ ____________________________________ City Administrator/Clerk-Treasurer President of the Council I hereby approve the foregoing resolution this 17th day of December, 2024. ____________________________________ Mayor 12 13  AGENDA ITEM #_4______ Request for Council Action Date: 12/2/2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Karla Anderson RE: Consider Excess Liability Coverage for 2025 Background: Liability options are: 1. If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. 2. If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $2,000,000 for a single occurrence. (Under this option, the tort cap liability limits are waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2 million.) The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. 3. If the city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. This decision must be made by the city council. A single occurrence, the total for all claims for this occurrence are limited to $2,500,000. In 2024 and 2023 Option 1 was chosen. Recommendation: Choose Option 1. -1- 14  RESOLUTION NO. 24 – 12 - 93 Council Member ______, supported by Council Member ______, introduced the following resolution and moved its adoption: BE IT RESOLVED, By the City Council of the City of East Grand Forks, Minnesota, chooses Option 1 and not waive the statutory tort limits for excess liability coverage in 2025. Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: December 17, 2024 Attest: ______________________________ _________________________________ City Administrator/Clerk-Treasurer President of Council I hereby approve the foregoing resolution this 17th of December, 2024. ________________________________ Mayor 15  AGENDA ITEM #__5_____ Request for Council Action Date: December 17, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Reid Huttunen, City Administrator RE: Health Insurance MOU with Teamsters Local 120 Background: Teamsters Local 120, consisting of Public Works and Parks maintenance employees plan to meet on Monday, December 16th to consider approval of the proposed Memo of Understanding (MOU) for 2025 Health Insurance contributions. The proposed MOU mirrors those already approved by the other three union groups in the City. Budget Impact: Recommendation: Seeking approval of the Teamsters MOU for 2025 Health Insurance contributions. Enclosures: 2025 MOU for Health Insurance contributions with Teamsters Local 120 16  MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EAST GRAND FORKS, MN AND TEAMSTERS, LOCAL NO. 120 AFFILIATED WITH INTERNATIONAL BROTHERHOOD OF TEAMSTERS This Memorandum of Understanding (“MOU”) is entered into between the City of East Grand Forks, Minnesota (hereafter “City”) and the Teamsters, Local No. 120 (hereafter “Union”). Agreement Amending Article 10; Subsections 10.1.1 and 10.1.2 Employer Contribution to Health Insurance Premiums WHEREAS, the City and the Union are parties to a collective bargaining agreement in effect January 1, 2024 to December 31, 2025. WHEREAS, the collective bargaining agreement “CBA” agrees that the Health Insurance Coverage Section of the CBA (Subsections 10.1.1 & 10.1.2) will be re-opened for negotiation if the increase to the EMPLOYER’s group BCBS Aware or High Value Network High Deductible Health Plan is greater than a 4% increase to the Employer and Employee; and WHEREAS, the overall increase to the BCBS Aware and High Value Network Group Health Insurance plans for 2025 was 17%; and WHEREAS, the City provided a notice of desire to re-open the health insurance coverage section of the agreement as provided in the CBA; and WHEREAS, the City and its employees reviewed available health insurance plans and the majority of the City’s employees voted to change from BCBS group insurance coverage to the Individual Coverage Health Reimbursement Arrangement (ICHRA) for 2025; and WHEREAS, the City and the Union met and negotiated an agreement for EMPLOYER Health Insurance contributions to the City’s Benchmark ICHRA Policy Monthly Premiums. NOW, THEREFORE, the parties agree as follows: Beginning January 1, 2025 through December 31, 2025 the City will contribute 100% of the City’s Benchmark ICHRA Policy Monthly Premium for employees, and 95% of the monthly premium for the employees spouse and children, as detailed on the below included contribution table for employees residing in MN and ND Rating Areas respectively. 17 1 Minnesota Rating Area Contribution Table: NOTES: Family’s will pay for premiums for the first three (3) children age 16 & under. Additional children in the family age 16 and under are not charged a premium. All child dependents age 17 & older are considered full premium paying members. Premium Contributions made by the employer are made to Gravie’s limited Health Reimbursement Arrangement, which can be used for monthly medical premiums only. The total contribution amount made by the employer to each employee (and dependents) as indicated in the above table is available for use throughout the plan year for health insurance premium costs. If contributed funds are not claimed by the employee for eligible premiums in the plan year, any remaining funds will be returned to the employer at year end. 18 2 North Dakota Rating Area Contribution Table: NOTES: Family’s will pay for premiums for the first three (3) children age 16 & under. Additional children in the family age 16 and under are not charged a premium. All child dependents age 17 & older are considered full premium paying members. Premium Contributions made by the employer are made to Gravie’s limited Health Reimbursement Arrangement, which can be used for monthly medical premiums only. The total contribution amount made by the employer to each employee (and dependents) as indicated in the above table is available for use throughout the plan year for health insurance premium costs. If contributed funds are not claimed by the employee for eligible premiums in the plan year, any remaining funds will be returned to the employer at year end. 19 3 IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of Understanding on the dates indicated by their respective signatures. Signed: City of East Grand Forks, MN Teamsters Local No. 120 ______________________________ _______________________________ Mayor Business Agent Date:__________________________ Date: __________________________ ______________________________ _______________________________ City Administrator Steward Date:__________________________ Date: __________________________ 20 4  AGENDA ITEM #_6______ Request for Council Action Date: December 17, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Reid Huttunen, City Administrator RE: KC Pro West youth snowmobile races; January 10 & 11, 2025 Background: KC Pro West is planning to have its youth snowmobile races in East Grand Forks again this winter. With the LaFave Park improvements made this summer, Public Works will no longer be dumping snow in the LaFave Park area where the snowmobile races have previously been held. Staff have discussed this with KC Pro West race planners and together identified an area north of East Grand Forks along 8th Ave NW and 30th St NW (near lift station 14) that would be ideal for the snowmobile races. City crews will be dumping snow in this location, so there should be adequate snow for race crews to build a course. KC Pro West is targeting January 10 & 11, 2025, pending having enough snow. Should this event date not work, they are requesting the Special Event be considered a standing approval for the 2025 winter season. They will schedule and coordinate any future event dates this season with City staff. Budget Impact: None Recommendation: Approval of the Snowmobile race at the location indicated in the Special Event application Enclosures: Special Event application 21 22 23 24  AGENDA ITEM # 7 Request for Council Action Date: 12/13/24 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Administration Office RE: Consider Renewal of Agreement with Bird Rides Inc Bird Rides Inc had an agreement with the City through the end of 2023 for operating an electric scooter rental business. The agreement was renewed for 2024. It is the time of year to consider renewing the agreement and business license for 2025. This agreement is the same as the previous year and will extend the agreement for another year. -1- 25  Extension Amendment to Memorandum of Understanding This extension amendment (this "Amendment") dated as of December , 2024 is entered into by and between Bird Rides, Inc., located at 8605 Santa Monica Blvd, #20388, West Hollywood, CA 90069 (“Company”), and the City of East Grand Forks, MN (“City”), and amends that certain Memorandum of Understanding by and between Company and City (as further amended, restated, supplemented or modified from time to time prior to the date hereof, the “Agreement”). The Agreement is amended as follows: 1. Term. The term of the Agreement shall hereby continue through December 2025 unless terminated by either party. 2. Except as set forth in this Amendment, the Agreement is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this Amendment and the Agreement or any earlier amendment, the terms of this amendment will prevail. 3. Unless otherwise stated in this Amendment, defined terms shall be given the meanings attributed to them in the Agreement. Company: Bird Rides, Inc. By: Name: Austin Marshburn Title: Sr. Director, Government Partnerships City: East Grand Forks, MN By: Name: Reid Huttunen Title: City Administrator 26 27 28 29 30 31 32  #8 RESOLUTION NO. 24 – 12 - 94 Council Member _______, supported by Council Member ________, introduced the following resolution and moved its adoption: WHEREAS, City of East Grand Forks offers special refuse pick-up services for an additional fee; WHEREAS, these services are billed through the accounts receivable system from the Administration Office using information from the Public Works Department; and WHEREAS, there are some outstanding special refuse invoices that are being deemed uncollectable; and WHEREAS, staff is requesting authorization from the City Council to remove these from the system and be written off; and NOW THEREFORE, BE IT RESOLVED the City Council authorizes writing off the following bills for special refuse pickups: Caleb Browne Invoice 5648 from 8/2/23 for $36.00 Ann Svoboda Invoice 6167 from 7/15/24 for $110.00 Thea Bergland Invoice 6169 from 8/9/24 for $250.00 Neil Boyer Invoice 6179 from 8/9/24 for $72.00 Voting Aye: Voting Nay: The President declared the resolution passed. Passed: December 17, 2024 Attest: _________________________________ ____________________________________ City Administrator President of the Council I hereby approve the foregoing resolution this 17th day of December, 2024. ____________________________________ Mayor 33  #9 34 35 36