City Council Agendas & Packets

AGENDA OF THE CITY COUNCIL CITY OF EAST GRAND FORKS TUESDAY, MAY 6, 2025 – 5:00 PM CALL TO ORDER: CALL OF ROLL: DETERMINATION OF A QUORUM: PLEDGE OF ALLEGIANCE: RECOGITION OF THE RETIREMENT OF RON BUBENDORF: OPEN FORUM: “An opportunity for members of the public to address the City Council on items not on the current Agenda. Items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate.” APPROVAL OF MINUTES: 1. Consider approving the minutes of the “Council Meeting” for the East Grand Forks, Minnesota City Council of April 15, 2025. 2. Consider approving the minutes of the “Work Session” for the East Grand Forks, Minnesota City Council of April 22, 2025. SCHEDULED BID LETTINGS: NONE. SCHEDULED PUBLIC HEARINGS: NONE CONSENT AGENDA: Items under the “Consent Agenda” will be adopted with one motion; however, council members may request individual items to be pulled from the consent agenda for discussion and action if they choose. 3. Consider approving the Exempt Gambling Permit Application for the East Grand Forks Relief Association to hold a raffle on September 13, 2025 at Valley Golf Course located at 2407 River Road NW East Grand Forks, MN 56721 and waive the 30-day waiting period. 4. Consider approving the Special Event Application for the East Grand Forks Police Association to hold the Law Enforcement 10-78 5K Run/Walk event on Saturday, August 9th to include the closure of the parking lot by restaurant row from 8am to 12pm. Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 1 5. Consider approving the Special Event Application for the Red River Valley Catfish Club to hold the Mike Taylor Benefit Catfish Tournament on Saturday, May 17, 2025 from approximately 7:00am to 4:00pm. 6. Consider approving the Special Event Application for Sacred Heart to hold their annual Spring Carnival on Thursday, May 14th and authorize the closure of a portion of 3rd Street NW from approximately 3:30pm to 8:00pm. 7. Consider adopting Resolution No. 25-05-32 authorizing the City Administrator/Clerk-Treasurer to certify the listed account for delinquent utilities to the County Auditor for collection with the 2026 real estate taxes. 8. Consider approving the Special Event Application for Facility Use from the EGF School Readiness group for the Anything Goes Sale scheduled for June 4th and 5th and waive the requirement for any transient merchants participating in the sale. 9. Consider approving the Parade Application for the KEM Shriners to hold the Potato Bowl Parade on September 6, 2025 contingent upon approval from MNDOT for the closure of the Sorlie Bridge. 10. Consider approving the Special Event Application for the Cruz-in Downtown Car Show and authorize the closure of the parking lot by restaurant row on June 26th from 3pm to 8pm and on August 28th from 3pm to 8pm and waive fees associated with these events. 11. Consider approving the Special Event Application for the Riverside Christian School to block off a portion of 7th Street NE from approximately 10:00am to 2:00pm to be used as a part of the track and field day. ACKNOWLEDGE RECEIPT OF REPORTS OF OFFICERS, BOARDS AND COMMISSIONS: 12. Regular meeting minutes of the Water, Light, Power, and Building Commission for April 2, 2025. COMMUNICATIONS: NONE OLD BUSINESS: NONE NEW BUSINESS: 13. Consider adopting Resolution No. 25-05-33 authorizing the Parks and Recreation Department to issue a free single day pass to all the students in kindergarten through eighth grade in all three schools located in East Grand Forks to be used during the 2025 pool season. 14. Consider adopting Resolution No. 25-05-34 entering into an Agreement with the City of Grand Forks for the following purposes: a joint rehabilitation agreement to provide engineering, bid specifications, and supervision of construction for the rehabilitation of City East Grand Forks 2026 City Project No. 1 (26CP1), Minnesota Bridge No. 60506 and North Dakota Structure No. GF02. Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 2 15. Consider adopting Resolution No. 25-05-35 ordering improvement and preparation of the plans and specifications for the 2026 City Project No. 1 for the Point Bridge rehabilitation. 16. Consider adopting Resolution No. 25-05-36 accepting and awarding the 2025 City Project No. 3 for Lift Station No. 13 Rehabilitation project to ICS Inc for a total of $304,155.00. 17. Consider adopting Resolution No. 25-05-37 approving the hiring of Brenna Mathiason as the Parks & Recreation Specialist at a salary of $24.98 per hour. 18. Consider authorizing the Mayor and City Administrator to sign and send the letter of support to Congresswoman Fischbach requesting the preservation of the federal tax exemption on municipal bonds. CLAIMS: 19. Consider adopting Resolution No. 25-05-38 authorizing the City of East Grand Forks to approve purchases from Border States Trophy the goods referenced in check number 44308 for a total of $40.00 whereas Council member Riopelle is personally interested financially in the contract. 20. Consider authorizing the City Administrator/Clerk-Treasurer to issue payment of recommended bills and payroll. COUNCIL/STAFF REPORTS: ADJOURN: SEE NEXT PAGE FOR CLOSED MEETING AGENDA Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 3  AGENDA OF THE CLOSED MEETING CITY OF EAST GRAND FORKS TUESDAY, MAY 6, 2025 – FOLLOWING THE COUNCIL MEETING CALL TO ORDER: CALL OF ROLL: DETERMINATION OF A QUORUM: 1. The meeting will be closed pursuant to MN Statute 13D.05 Subd. 3(C)(3) to develop or consider offers or counteroffers for the purchase of real or personal property identified as Parcels No. 83.02308.00 and No. 44-2213-00001-000. ADJOURN: Upcoming Meetings Work Session – Tuesday, May 13, 2025 – Training Room – 5:00 PM Council Meeting – Tuesday, May 20, 2025 – Council Chambers – 5:00 PM Work Session – Tuesday, May 27, 2025 – Training Room – 5:00 PM Council Meeting – Tuesday, June 3, 2025 – Council Chambers – 5:00 PM Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 4  #1 UNAPPROVED MINUTES OF THE CITY COUNCIL CITY OF EAST GRAND FORKS TUESDAY, APRIL 15, 2025 – 5:00 PM CALL TO ORDER: The Council Meeting of the East Grand Forks City Council for Tuesday, April 15, 2025 was called to order by Council President Larson at 5:00 P.M. CALL OF ROLL: On a Call of Roll the following members of the East Grand Forks City Council were present: Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council members Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Staff Present: Karla Anderson, Finance Director; Jeff Boushee, Fire Chief; Maggie Brockling, Economic Development Director; Steve Emery, City Engineer; Ron Galstad, City Attorney; Michael Hedlund, Police Chief, Charlotte Helgeson, Library Director; Reid Huttunen, City Administrator; Jeremy King, Parks and Recreation Superintendent; Keith Mykleseth, Water and Light General Manager; Megan Nelson, City Clerk; and Jason Stordahl, Public Works Director. DETERMINATION OF A QUORUM: The Council President Determined a Quorum was present. PLEDGE OF ALLEGIANCE: SWEARING IN OF OFFICER GRAY: Chief Hedlund introduced Officer Herman Gray, how he had been doing a great job, and he came with five years of experience. He then administered the Oath of Office and the Oath of Honor which was followed by a round of applause. OPEN FORUM: Council President Larson stated the open form was an opportunity for members of the public to address the City Council on items not on the current agenda and items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. He asked if anyone would like to address the City Council, please come up to the podium to do so. No one came forward. APPROVAL OF MINUTES: 1. Consider approving the minutes of the “Council Meeting” for the East Grand Forks, Minnesota City Council of April 1, 2025. 2. Consider approving the minutes of the “Work Session” for the East Grand Forks, Minnesota City Council of April 8, 2025. 5 City Council Meeting April 15, 2025 A MOTION WAS MADE BY COUNCIL MEMBER POKRZYWINSKI, SECONDED BY COUNCIL MEMBER CASMEY, TO APPROVE ITEMS ONE (1) AND TWO (2). Voting Aye: Peterson, Schumacher, Pokrzywinski, Riopelle, Helms, Casmey, and Larson. Voting Nay: None. SCHEDULED BID LETTINGS: NONE. SCHEDULED PUBLIC HEARINGS: NONE CONSENT AGENDA: NONE Items under the “Consent Agenda” will be adopted with one motion; however, council members may request individual items to be pulled from the consent agenda for discussion and action if they choose. ACKNOWLEDGE RECEIPT OF REPORTS OF OFFICERS, BOARDS AND COMMISSIONS: 3. Regular meeting minutes of the Water, Light, Power, and Building Commission for March 19, 2025. COMMUNICATIONS: NONE OLD BUSINESS: NONE NEW BUSINESS: 4. Consider approving the Memorandum of Understanding between the City of East Grand Forks and the Township LLC for the joint fire engine purchase and replacement plan. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EAST GRAND FORKS AND THE TOWNSHIP LLC FOR THE JOINT FIRE ENGINE PURCHASE AND REPLACEMENT PLAN. Voting Aye: Peterson, Schumacher, Pokrzywinski, Riopelle, Helms, Casmey, and Larson. Voting Nay: None. 5. Consider approving the 2025 Accessibility Special Deer Hunt Recommendation Form for Archery and authorize staff to submit to the Minnesota Department of Natural Resources. A MOTION WAS MADE BY COUNCIL MEMBER CASMEY, SECONDED BY COUNCIL MEMBER RIOPELLE, TO APPROVE THE 2025 ACCESSIBILITY SPECIAL DEER HUNT RECOMMENDATION FORM FOR ARCHERY AND AUTHORIZE STAFF TO SUBMIT TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES. Mr. King informed the Council that he had been working with Mr. Randy Sorenson on the accessibility hunt, the dates chosen were October 9th through the 11th, due to needs they might be using temporary fish houses during the hunt, they would be using three out of the five zones, and four tags would be issued to include two tags that could be either and two tags that would be for antlerless. He added Mr. Sorenson would be facilitating the accessibility hunt. 2|Page 6 City Council Meeting April 15, 2025 Voting Aye: Peterson, Schumacher, Pokrzywinski, Riopelle, Helms, Casmey, and Larson. Voting Nay: None. 6. Consider approving the 2025 Special Deer Hunt Recommendation Form for Archery and authorize staff to submit to the Minnesota Department of Natural Resources. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER HELMS, TO APPROVE THE 2025 SPECIAL DEER HUNT RECOMMENDATION FORM FOR ARCHERY AND AUTHORIZE STAFF TO SUBMIT TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES. Voting Aye: Peterson, Schumacher, Pokrzywinski, Riopelle, Helms, Casmey, and Larson. Voting Nay: None. 7. Consider adopting Resolution No. 25-04-31 accepting the donation of $10,364.00 from the East Grand Forks Fire Relief Association for the purchase of the proposed drone package. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER CASMEY, TO ADOPT RESOLUTION NO. 25-04-31 ACCEPTING THE DONATION OF $10,364.00 FROM THE EAST GRAND FORKS FIRE RELIEF ASSOCIATION FOR THE PURCHASE OF THE PROPOSED DRONE PACKAGE. Chief Boushee stated he was sorry this item had not been brought to a work session for discussion, but they were trying to expedite this process due to availability of the drone. He introduced Mr. Jeremy King as the Vice-President of the East Grand Forks Relief Association and Assistant Chief Ryan Swang was the drone operator. Mr. King explained the Relief Association held fundraisers throughout the year to help support the Fire Department, in previous years they purchased a boat along with other equipment for the department, and they would like to donate the funds for a drone. He stated the drone had thermal imaging so they could use it to find hot spots in a fire or during a search and rescue. He said the City was able to get a price and would cover the maintenance of the drone in future years which was estimated to be around $500. Council member Helms asked what the range would be for the drone. Mr. Swang told the Council it had a range of 12 miles but regulations required it to remain in sight so it would usually stay within a mile. There were no further questions. Voting Aye: Peterson, Schumacher, Pokrzywinski, Riopelle, Helms, Casmey, and Larson. Voting Nay: None. CLAIMS: 8. Consider authorizing the City Administrator/Clerk-Treasurer to issue payment of recommended bills and payroll. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER CASMEY, TO AUTHORIZE THE CITY ADMINISTRATOR/CLERK-TREASURER TO ISSUE PAYMENT OF RECOMMENDED BILLS AND PAYROLL. Voting Aye: Peterson, Schumacher, Pokrzywinski, Riopelle, Helms, Casmey, and Larson. Voting Nay: None. 3|Page 7 City Council Meeting April 15, 2025 COUNCIL/STAFF REPORTS: Mayor Olstad congratulated Officer Gray and told the Council there was a nice article in the Grand Forks Herald about Ms. Helgeson and the library which was good to see. Council Member Schumacher also congratulated Officer Gray, commented it was awesome to have the police department at full force, and wished Mr. Huttunen good luck at a fundraising dancing event taking place that night. Council Member Pokrzywinski gave an update on the East Grand Forks Robotics fundraiser, they held a pulled pork feed at the American Legion, they served 253 meals, and they were able to raise $8,000. He added the EGF Boosters agreed to pay for the hotel rooms for the teams, so they have raised the funds needed for the trip. He thanked those that donated to help cover the costs of the fundraiser that included Hugo’s, A&L Potato, Northland Potato Growers Association, Lumberjack BBQ Sauce, and Walmart. He thanked everyone that attended and supported the robotics teams. Council member Helms congratulated Officer Gray and hoped the new drone worked out well. Mr. Huttunen thanked everyone that had supported his dancing efforts, his goal was to raise $5,000, and he has exceeded that with the support of the community. He added it should be a fun event. Mr. Galstad stated he wanted to echo the congratulations to Officer Gray, he had a chance to work with him, and he was very thorough in his reports, which was appreciated. ADJOURN: A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER RIOPELLE, TO ADJOURN THE APRIL 15, 2025 REGULAR COUNCIL MEETING OF THE EAST GRAND FORKS, MINNESOTA CITY COUNCIL AT 5:15 P.M. Voting Aye: Peterson, Schumacher, Pokrzywinski, Riopelle, Helms, Casmey, and Larson. Voting Nay: None. _______________________________________________ Megan Nelson, City Clerk 4|Page 8  #2 UNAPPROVED MINUTES OF THE WORK SESSION CITY OF EAST GRAND FORKS TUESDAY, APRIL 22, 2025 – 5:00 PM CALL TO ORDER: The Work Session of the East Grand Forks City Council for Tuesday, April 22, 2025 was called to order by Council President Larson at 5:00 P.M. CALL OF ROLL: On a Call of Roll the following members of the East Grand Forks City Council were present: Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council members Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Staff Present: Karla Anderson, Finance Director; Maggie Brockling, Economic Development Director; Nancy Ellis, City Planner; Steve Emery, City Engineer; Ron Galstad, City Attorney; Reid Huttunen, City Administrator; Jeremy King, Parks and Recreation Superintendent; Megan Nelson, City Clerk; and Jason Stordahl, Public Works Director. DETERMINATION OF A QUORUM: The Council President Determined a Quorum was present. 1. Review of Bid Results for the 2025 City Project No. 3 Lift Station No. 13 Rehabilitation – Steve Emery Mr. Emery told the Council bids had been opened the previous Tuesday, two bids were received, and the lowest bid was from ICS Inc but was 25% higher than the engineering estimate. He explained the two bids received were within 6% of each other so he does see them as competitive bids, the bids were good for 60 days, and the project would be paid for from the wastewater enterprise funds. He added due to the current condition of the pipes, the lift station did need to be addressed, and there was funding available to cover the cost of the project, so he recommended awarding the project to ICS Inc. Mayor Olstad commented on how things could have been affected because of the tariffs and asked if there was extra added to the estimates due to the unknowns, if the costs would come down if the cost of materials came down. Mr. Emery said he could work with them to see if that was possible. Council Vice-President Riopelle said with the bids coming in so high, any change orders should be highly scrutinized. Mr. Emery stated it would also depend on the change order. Discussion followed about this was for the lift station located up by 23rd Street NW, there were tariffs related to electric and mechanical items, and they might want to plan for contingencies. Council member Pokrzywinski stated they will want to watch what was being imported for the projects and understand they might need to make other decisions. This item will be referred to a City Council Meeting for action. 9 Work Session April 22, 2025 2. Consider Approving Cooperative Rehabilitation Agreement for the Minnesota Avenue/Point Bridge Rehabilitation – Reid Huttunen Mr. Huttunen told the Council the federal subtarget funds were going to be received in 2026 and were scheduled to be used on the Point Bridge rehabilitation. He explained the last time the bridge was rehabbed was in 2006, it had been inspected in 2024, and the condition report was included with the next item. He told the Council a cooperative agreement was needed with Grand Forks for this project and the federal funds could only be used on construction costs. He added work was also needed on the approach to the bridge, but those costs would not be split because it was on the Minnesota side, the agreement was already approved by the City of Grand Forks, and approving this would allow for the next steps. Discussion followed about the possibility of breaking this project into two parts, how the approach costs would be eligible for federal funds if they were available, and splitting the project may not reach the threshold needed to receive the entire amount of federal funds. Council President Larson said it would be ideal fix both issues at the same time and there must be efficiencies. Mr. Emery said it would have to be one project. There were no further questions. This item will be referred to a City Council Meeting for action. 3. Consider Authorizing the Preparation of Plans and Specifications for 2026 City Project No. 1 for the Point Bridge Rehabilitation – Steve Emery Mr. Emery stated Mr. Huttunen had given a good explanation of the background for the federal subtarget funds, how they were received every four years, and this project was identified so it was included on all of the necessary plans to be eligible. He said the project would be a 50/50 split for the project except for the approach of the East Grand Forks side of the bridge. He explained they needed to start the planning process which included environmental work and needed time to complete a project memorandum. He told the Council an estimate had been put together the year before and was $2.3 million, the plans and specifications would cost approximately $84,000 and included the environmental work, and the inspection time was estimated. He stated they could use State Aid to cover the local share and engineering costs, and he requested authorization to start preparing the plans and specifications for the project. He asked for questions. Council member Olstad said the local share was approximately $396,000, after the split with Grand Forks the City’s local share would be $198,000, and asked what was available in the State Aid funds or what other funds were available to cover the local share. Mr. Emery said he would need to review the accounts to see what was available. Mayor Olstad asked if there were any projects that those funds were going to be used on and to have the balances available by the next meeting because they need to take the correct approach. Mr. Emery informed the Council they had found a geo-tech report when reviewing information from the 2000s, he was not sure how it was initiated, a land slide was identified, they were reviewing the information for a fix, and how there could be a major project in the future to fix the slide. Mayor Olstad asked why this bridge had a curve in the approach. Mr. Emery said he was not sure about the history. Discussion followed about trying riprap, if pilings could help, and the construction services listed were for engineering services throughout the project and the additional documents that would be required by the Minnesota Department of Transportation (MNDOT). There were no further questions. This item will be referred to a City Council Meeting for action. 2|Page 10 Work Session April 22, 2025 4. Request to Hire JLG Architects as Design Engineer for the Facility Improvement Projects – Jeremy King Mr. King reminded the Council they had worked with JLG through the pre-design and pre-referendum phase for the recreation facility improvement projects. He stated JLG was a major stakeholder throughout the process and an agreement had been drafted, which was being reviewed by Kennedy and Graven, to have them continue as the design engineer for these projects. He added the agreement should be ready by the May 6th meeting for the Council to consider and how they were being charged 7% for the Civic Center project and 6.25% for the VFW Memorial Arena project which was reasonable. He recommended approving the agreement at the May 6th meeting. Council Vice-President Riopelle asked if improvements for the baseball field were included. Mr. King said they were. There were no further questions. This item will be referred to a City Council Meeting for action. 5. Request of EGF School Readiness the use of the Civic Center Arena – Jeremy King Mr. King informed the Council he had received a request from the East Grand Forks School Readiness program because they would like to hold their second annual Anything Goes sale at the Civic Center. He stated the event would take place at the beginning of June, there would be a couple days for set up, the sale would take place over June 4th and 5th, and the school would handle all the set up, take down, and clean up. He said there would be minimal staff involvement, and the funds raised would go to the pre- school program. There were no questions. This item will be referred to a City Council Meeting for action. 6. Request to Distribute Free One-day Pass to Swimming Pool – Jeremy King Mr. King told the Council he had received a request from the East Grand Forks PTO group who were asking for free single day passes to give out to students in a package that was being put together for the end of the school year. He said this request was discussed at the Park and Recreation Commission meeting and how these passes could entice others to use the city swimming pool. He stated the estimate was around 1,800 for all students that were in kindergarten through eighth grade in East Grand Forks. He added a daily single pass was $6, this could be a boost to the usage of the pool, and it was unknown how this could affect the budget. He recommended authorizing the Parks Department to issue the day pass for the students which would include the Sacred Heart and Riverside Christian schools. There were no questions. This item will be referred to a City Council Meeting for action. ADJOURN: A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER RIOPELLE, TO ADJOURN THE APRIL 22, 2025 WORK SESSION OF THE EAST GRAND FORKS, MINNESOTA CITY COUNCIL AT 5:31 P.M. Voting Aye: Schumacher, Pokrzywinski, Riopelle, Helms, Casmey, Larson, and Peterson. Voting Nay: None. _______________________________________________ Megan Nelson, City Clerk 3|Page 11  #3 12 13  #4 14 15 16  #5 17 18 19  #6 20 21 22  #7 RESOLUTION NO. 25 – 05 - 32 Council Member _______, supported by Council Member _______, introduced the following resolution and moved its adoption: WHEREAS, the City Water and Light Department has extended services to owners of property within the community; and WHEREAS, there are accounts that are delinquent in payment for said services; and WHEREAS, the Water and Light Department can request the City to pass a resolution and extend the delinquent account to the County Auditor for placement on the tax rolls which are collected by the County Treasurer; and NOW THEREFORE BE IT RESOLVED, that the City Council of East Grand Forks, Minnesota, authorizes the City Administrator per City Code Title V, Section 50.27, Paragraph B, to certify the following delinquent accounts to the County Auditor for collection with the 2026 Real Estate Taxes: Name of Property Owner Address Delinquent Amount Denise Arneson-Kvasager 816 20th St NW $1,946.36 Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: May 6, 2025 Attest: ______________________________ ______________________________ City Administrator/Clerk-Treasurer President of Council I hereby approve the foregoing resolution this 6th day of May, 2025. ______________________________ Mayor 23 24  AGENDA ITEM #_8______ Request for Council Action Date: April 22, 2025 To: East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council Members Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Cc: File From: Jeremy King, Parks & Recreation RE: Request to allow EGF School Readiness to use of the Civic Center Arena Background: The Parks and Recreation Department has received a request from the East Grand Forks School Readiness program to use the dry floor space at the Civic Center Arena for their second annual "Anything Goes" event. The event is scheduled to take place on June 4th and 5th from 9:00 a.m. to 7:00 p.m. each day. EGF School Readiness would be responsible for all set-up and cleanup activities. The City’s role would primarily be to provide the event space, tables, and limited electrical access. All proceeds from the event will benefit the School Readiness program. Budget Impact: Minimal impact on the budget Recommendation: Allow East Grand Forks School Readiness to use dry floor space at Civic Center free of charge Enclosure: Special Event Application for Civic Center 25 26 27 28 29  #9 City of East Grand Forks (j()() De1fers Ave· P.O. Box 373 • E:m Cr:rnd forks, ;\fN 5672J 218-773-2483 • 218-773-9728 fax www.castgranclforks.net: APPLICATION FOR License Fee: ___ PARADE Organization Information Organization Name Organization Phone Number '/JJ t'rv-cL Organization Address Avt.. Cf-- µJ) �g-h> I City State Zip Applicant Information 7o/-7'10 - �sys Applicant Name Applicant Phone Number '/ZJ &Ul( Applicant Address A-v:(_ �AJb �Z6? City, State, & Zip r�r1--- xd t1-ess-/,v-5f60· a.,,.,,_ Email Address Parade Information 1 Date ofEvent Start Time End Time Route ofParade Travel (include map) Notes I hereby certif that I have completely filled out the entire above application, together and that the application is d accurate. J:c,K Print Name Title 30 31 32  AGENDA ITEM #_10______ Request for Council Action Date: 4/30/25 To: East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council Members Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Cc: File From: Administration Office RE: 2nd Annual Cruz-in Forks Downtown Car Show A special event application has been received from the Downtown Development Association (DDA) requesting to hold the 2nd Annual Cruz-in Forks Car Show. This year the plan is to alternate between downtown Grand Forks and East Grand Forks. Currently the plan is to hold this event on Thursday, June 26th and Thursday, August 28th with the lot being blocked off by 3pm until 8pm. The DDA is also requesting to have the fees associated with the event waived again like they were last year. It was estimated it was $250 per time so a total of $500 for this year. In 2024 the Council waived the fees for 4 scheduled car shows from June through September. -1- 33 34 35 36  #11 37 38 39  #12 Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held on April 2, 2025, at 8:00 am in the City Council Chambers. Present: Grinde, Quirk (Interactive Technology), Rapacz, Riopelle Absent: None Also present: Ron Galstad, Keith Mykleseth, Brian Johnson, Todd Grabanski, Steve Emery, Todd Forster, Brianna Feil, Jordan Midgarden, Corey Thompson, Karla Anderson, Tyler Tretter It was moved by Commissioner Rapacz supported by Commissioner Quirk to approve the minutes of the previous regular meeting held on March 19, 2025. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Rapacz to authorize the Secretary to issue payment of the recommended bills and payroll in the amount of $199,560.94. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Rapacz to approve promoting Jamey David to Assistant Line Foreman starting April 2, 2025. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Rapacz supported by Commissioner Quirk to accept Thomas Schneiderman’s Letter of Resignation in the position of Water Distribution Maintenance Operator, effective April 25, 2025. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Rapacz supported by Commissioner Quirk to request the Civil Service Commission to advertise and fill the vacant Water Distribution Maintenance Operator position. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Rapacz to adjourn at 8:17 am to the next regular meeting on April 16, 2025, at 8:00 am to be held in the City Council Chambers. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None Kristen Shipes Commission Secretary 40  AGENDA ITEM #_13______ Request for Council Action Date: April 22, 2025 To: East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council Members Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Cc: File From: Jeremy King, Parks & Recreation RE: Request to Distribute One Free Day Entry into the Swimming Pool Background: The Parks and Recreation Department has received a request from the East Grand Forks School Parent Teacher Organization to provide each student in grades K–8 with one free daily swim pass for use during the summer of 2025. A daily admission to the pool is $6.00, and we estimate approximately 1,800 passes would be distributed. This proposal was discussed at the most recent Park and Recreation Commission meeting. The Commission expressed support for the idea, noting that it could be a great way to encourage more kids and families to visit and utilize the pool. The intent is to offer one free pass as an incentive to boost community participation and pool attendance. Each pass would be valid for single use only and limited to one per person. Pool staff at the front desk would be responsible for tracking and managing the use of these passes. Distribution of the passes would take place prior to the last day of school. Budget Impact: Unknown Recommendation: Distribute to all school districts in East Grand Forks one free day pass for students K-8 Enclosure: Resolution 41  RESOLUTION NO. 25 – 05 - 33 Council Member _______, supported by Council Member _______, introduced the following resolution and moved its adoption: WHEREAS, the Park and Recreation Department received a request from the East Grand Forks Parent/Teacher Organization to distribute a single day pool pass to students; and WHEREAS, this request was brought forward to a Parks and Recreation Commission meeting where it was discussed; and WHEREAS, the Commission supported the idea because it was a great way to encourage more kids and families to visit and utilize the city swimming pool; and WHEREAS, a pass would be valid for a single use and limited to one per student which would be tracked by the front desk pool staff; and WHEREAS, the cost of the ticket was $6 and it was estimated 1,800 would be issued; and WHEREAS, this would include all students that are kindergarten through eighth grade in the East Grand Forks Independent School District 595, Sacred Heart School, and Riverside Christian School; and NOW THEREFORE BE IT RESOLVED, that the City Council of East Grand Forks authorizes the Park and Recreation Department to issue a free single day pass to all the students in kindergarten through eighth grade in all three schools located in East Grand Forks to be used during the 2025 pool season. Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: May 6, 2025 Attest: ______________________________ ______________________________ City Administrator/Clerk-Treasurer President of Council I hereby approve the foregoing resolution this 6th day of May, 2025. ______________________________ Mayor 42  AGENDA # _14_______ Request for Council Action Date: April 8, 2025 To: East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council Vice President Tim Riopelle, Council Members Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Cc: File From: Reid Huttunen, City Administrator RE: Cooperative Rehabilitation Agreement; 2026 Minnesota Ave/Point Bridge Rehabilitation Background: The Point Bridge was bult in 1967, with the last rehab being completed in 2006. The City of East Grand Forks will be receiving its Federal Funding Aid for an eligible projects on the City’s state aid system (received once every four (4) years. This funding is an 80% Federal/20% Local split with a maximum federal funding amount of $1.2 Million. The project currently planned for the 2026 Federal Funding is the Rehabilitation of the Minnesota Ave/Point Bridge. In the summer of 2024, the City of East Grand Forks and Widseth completed a bridge inspection and condition report, detailing the proposed scope of the project. The recommendation from that report included scarifying the bridge deck and installing a new 2” concrete overlay. The current proposed project is anticipated to include repainting the bridge, spall repair, mill and overlay, crack sealing, joint reconstruction, and erosion control. With the Bridge rehab being a shared project with City of Grand Forks, it will require a cooperative agreement to assign responsibility and cost sharing. The proposed agreement is included as an attachment and has been reviewed by Staff and City Attorney for each City, as well as MNDOT and NDDOT. In the agreement: - The City of East Grand Forks through its engineer, Widseth, will serve as the project lead. - With approval of this agreement, Widseth will prepare a project memorandum, develop preliminary plans and final plans and specifications. - The project costs will be shared 50/50 between East Grand Forks and Grand Forks. - There will be additional work planned on the bridge approach on the East Grand Forks side, which will be 100% EGF cost. The City of Grand Forks City Council reviewed the proposed agreement at its Committee of the Whole on April 14th and has it on its April 21st City Council agenda for approval. 43  AGENDA # ________ Recommendation Approve Cooperative Rehabilitation Agreement as proposed Enclosures: Cooperative Rehabilitation Agreement Point Bridge Condition Report – attached to Item #13; request to prepare Plans & Specifications 44  RESOLUTION NO. 25 – 05 - 34 Council Member _______, supported by Council Member _______, introduced the following resolution and moved its adoption: BE IT RESOLVED that the City of East Grand Forks enter into an Agreement with the City of Grand Forks for the following purposes: a joint rehabilitation agreement to provide engineering, bid specifications, and supervision of construction for the rehabilitation of City East Grand Forks 2026 City Project No. 1 (26CP1), Minnesota Bridge No. 60506 and North Dakota Structure No. GF02. BE IT FURTHER RESOLVED that the proper City Officers are hereby authorized and directed to execute such cooperative construction agreement under the provisions of MSA 471.59. Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: May 6, 2025 Attest: ______________________________ ______________________________ City Administrator/Clerk-Treasurer President of Council I hereby approve the foregoing resolution this 6th day of May, 2025. ______________________________ Mayor CERTIFICATION City of East Grand Forks I hereby certify that the foregoing Resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of East Grand Forks at a duly authorized meeting thereof held on the ____ day of , 2025 as shown by the minutes of said meeting in my possession. Megan Nelson Clerk of the City of East Grand Forks 45  CITY OF EAST GRAND FORKS AND CITY OF GRAND FORKS COOPERATIVE REHABILITATION AGREEMENT 2026 City Project No.1 Minnesota/Point Bridge Rehabilitation Minnesota Bridge No. 60506 North Dakota Structure No. GF02 THIS AGREEMENT is made and entered into by and between the City of East Grand Forks, Minnesota, a governmental entity, organized under the laws of the State of Minnesota and the City of Grand Forks, North Dakota, governmental entity, organized under the laws of the State of North Dakota acting by and through its City Councils. WITNESSETH: WHEREAS, the Cities of East Grand Forks and Grand Forks desire to jointly rehabilitate the point bridge connecting the two cities; Minnesota Bridge No. 60506 and North Dakota Structure No. GF02 crossing the Red River of the North; and WHEREAS, the parties hereto deem it expedient that they enter into this equitable rehabilitation agreement pertaining to the division of costs and responsibilities to be borne by each City for the rehabilitation of the jointly owned bridge; and WHEREA AS, pursuant to Chapter 54-40.3 N.D.C.C. and Minnesota Statutes §471.59 (Joint Exercise of Powers), the above-named cities have the legal authority to enter into an agreement, through action of their respective governing bodies, to jointly or cooperatively exercise any power common to the contracting powers or any similar powers, including those which are the same except for territorial limits within which they may be exercised; and WHEREAS, the City of East Grand Forks shall be the lead agency, and as such is preparing plans for the bridge rehabilitation; and Page 1 of 7 46  IT IS THEREFORE MUTUALLY AGREED AS FOLLOWS: ARTICLE I - CONSTRUCTION BY THE CITIES. Section A. Shared Costs. That all costs of engineering, construction, and incidental costs and liabilities incurred in the rehabilitation of said jointly owned bridge shall be shared on a 50-50 basis between East Grand Forks and Grand Forks. Any cost associated with the benefit of only one party shall be at its sole expense. Section B. Preparation of Engineering Documents. The City of East Grand Forks through its engineer of record, Widseth, shall prepare a project memorandum and develop preliminary and final plans and specifications based upon the scope of the work as outlined in the condition report prepared by Widseth and dated November 6, 2024. Plans and specifications plans will be submitted to the Minnesota Department of Transportation (MNDOT), North Dakota Department of Transportation (NDOT), and the City of Grand Forks for review, with final approval and authorization to proceed with advertising for bids provided by MNDOT. Section C. City of East Grand Forks to Receive Bids and Award a Contract. City of East Grand Forks shall receive bids and consider awarding the contract to the lowest responsive/responsible bidder the total dollar amount of the aforesaid project upon approval of each respective City Council and concurrence from MNDOT and NDDOT. Said plans and special provisions will be made a part of this agreement by reference with the same force and effect as though fully set forth herein. Section D. Documents to Be Furnished to City of Grand Fork. City of East Grand Forks shall, following receipt of bids for said rehabilitation project referred to herein, promptly submit to the City of Grand Forks project engineer a certified copy of the low bid received, and an abstract of all bids received. Section E. Direction, Supervision and Inspection of Const. The construction work contemplated herein shall be under the direction of the City of East Grand Forks and supervision of Widseth. Page 2 of 7 47  Section F. Completion of Construction The construction is to be started and completed in accordance with the time schedule set forth in the bid specifications. Section G. Compliance with Laws, Ordinances and Regulations It is understood and agreed that the Cities shall, in connection with the award of a construction contract for the work set forth herein and the administration and performance of said work comply and cause the contractor to comply with all Federal, State and local laws together with all ordinances and regulations applicable to said contract award and the work to be performed thereunder. ARTICLE II GENERAL PROVISIONS Section A. Contract Administration All costs incurred and all work performed and to be performed in the administration, design and construction of the project, shall be borne 50 - 50 by each City. The City of East Grand Forks will assume the administrative function in construction, inspection, documentation and contract payment or any other function pertaining to the project and furnish City of Grand Forks with copies and supporting data for the project. The City of Grand Forks shall reimburse the City of East Grand Forks for 50% of the payments within 30 days of the City of East Grand Forks submitting a bill or statement to the City of Grand Forks. Section B. costs of future maintenance All future maintenance for the jointly owned bridge shall be shared on a 50 -50 basis between East Grand Forks and Grand Forks. Each party shall keep and maintain accurate and complete records of all maintenance for said bridge and within 30 days after approved maintenance has been completed, a statement or bill shall be furnished to the other City for their share of the costs of such maintenance. All maintenance projects shall be jointly approved by the parties. Section C. Approval Before this agreement becomes binding and effective, it shall be approved by resolution of the Councils of East Grand Forks and Grand Forks. Page 3 of 7 48  IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers and caused their respective seals to be hereunto affixed. CITY OF GRAND FORKS Approved as to Form and Execution _____________________________ Grand Forks City Attorney BY_____________________________ Mayor DATE___________________________ BY_____________________________ City Auditor DATE___________________________ Page 4 of 7 49  CITY OF EAST GRAND FORKS Approved as to Form and Execution _____________________________ East Grand Forks City Attorney BY_____________________________ Mayor DATE___________________________ BY_____________________________ City Administrator DATE___________________________ Page 5 of 7 50  CITY OF EAST GRAND FORKS, MINNESOTA RESOLUTION BE IT RESOLVED that the City of East Grand Forks enter into an Agreement with the City of Grand Forks for the following purposes: a joint rehabilitation agreement to provide engineering, bid specifications, and supervision of construction for the rehabilitation of City East Grand Forks 2026 City Project No. 1 (26CP1), Minnesota Bridge No. 60506 and North Dakota Structure No. GF02. BE IT FURTHER RESOLVED that the proper City Officers are hereby authorized and directed to execute such cooperative construction agreement under the provisions of MSA 471.59. CERTIFICATION City of East Grand Forks I hereby certify that the foregoing Resolution is a true and correct copy of the resolution presented to and adopted by the Board of Commissioners of the County of Polk at a duly authorized meeting thereof held on the ____ day of , 2025 as shown by the minutes of said meeting in my possession. Megan Nelson Clerk of the City of East Grand Forks Page 6 of 7 51  CITY OF GRAND FORKS RESOLUTION BE IT RESOLVED that the City of Grand Forks enter into an Agreement with the City of East Grand Forks for the following purposes, to wit: to provide for payment by City of Grand Forks to City of East Grand Forks the costs attributable in the engineering, construction, supervision, and incidental costs, documentation and contract payments for City of Grand Forks Project No. 8730, the rehabilitation of Minnesota Bridge No. 60506 and North Dakota Structure No. GF02. BE IT FURTHER RESOLVED that the proper City Officers are hereby authorized and directed to execute such cooperative rehabilitation agreement under the provisions of Chapter 54-40.3 N.D.C.C. CERTIFICATION City of Grand Forks I hereby certify that the foregoing Resolution is a true and correct copy of the resolution presented to and adopted by the Council of the City of Grand Forks at a duly authorized meeting thereof held on the day of , 2025, as shown by the minutes of said meeting in my possession. ____________________ Page 7 of 7 52  AGENDA ITEM #_15______ Request for Council Action Date: 4/30/25 To: East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council Members Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Cc: File From: Steve Emery, PE RE: Authorization to Prepare Plans & Specifications 2026 City Project No. 1 Point Bridge Rehabilitation East Grand Forks, Mn Background: With the City of East Grand Forks being a State Aid City, once every four (4) years the City receives Federal Funding for eligible projects on the City’s state aid system. To be eligible projects need to be on the State Transportation Improvement Program (STIP). The project that is currently on the STIP for the City’s 2026 Federal Project is a Rehabilitation Project on the Minnesota / Point Bridge Project. This will be a joint project between the City’s of East Grand Forks and Grand Forks with costs for the most part split 50 / 50. There will be work on the bridge approach on the East Grand Forks side which will be 100% EGF cost. As part of the Federal Funding, Environmental work needs to be completed along with preparation of a Project Memorandum (PM). As you are more than aware getting through the loopholes with the state and federal agencies can take time and therefore, we are looking to receive authorization to proceed with plans and specifications for this project which will include completing the above-mentioned tasks. As per discussion at the work session on 4/22/24, I did add in an additional $200,000.00 for bridge approach work and assumed EGF would be 100% responsible for this cost which then bumped up our Federal Funding to $1,080,000.00 (MNDOT Previously in the TIP had the Federal Funding amount at $920,000.00) Also included a spreadsheet reflecting current State Aid Municipal Construction Balance along with future projects, anticipated future costs and funding sources. Estimated Project Costs: Construction: $2,500,000.00 Plans / Specifications: $ 84,000.00 Construction Services: $ 132,825.00 Total Project Cost: $2,716,825.00 -1- 53 Funding Options Federal Funding (80/20) – Construction Costs Only: $1,080,000 MNDOT State Aid Construction Funds: $378,413.00 NDDOT (80/20) – $920,000.00 City of Grand Forks Recommendation: Authorize Widseth to prepare plans and specifications. Enclosures: Bridge Condition Report State Aid Construction Spreadsheet 2 54  Condition Report Bridge 60506 for City of East Grand Forks Prepared by: Widseth Smith Nolting & Assoc. WSN #2024-11592 January 16, 2025 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 1/16/2025 ___________________________ ________________ Kent A. Rohr Date Lic. No. 21179 55 Bridge 60506 Description: Bridge 60506 is a 13-span steel beam bridge with 2 main channel spans, 6 approach spans on the North Dakota side and 5 approach spans on the Minnesota side. The overall bridge length is 838’-5” and the overall bridge width is 36’-0”. The roadway geometry includes both horizontal and vertical curves. The superstructure is constructed of four lines of steel beams spaced at 9’-4” on center, Wide flange beams 36” or 33” deep are used at the approach spans and 86” welded plate girders are used at the center spans. Concrete railing and 9” brush curb at each edge of the bridge constricts the roadway width to 28’-0”. The roadway consists of two 11’ lanes and 3’ shoulders. The original bridge deck is a 7 ½” thick monolithic concrete slab. As specified in the plans, the reinforcement is black bars with a 1 ½” clear to top transverse bars and 1” clear to bottom transverse bars. The bridge was constructed in 1967 with a low slump concrete overlay added in 1982, there has been no other major repairs or modifications. The substructures for this bridge are standard for a Red River bridge, the 3 main piers at the center spans are cast-in-place concrete. The piers for the approach spans on the North Dakota side consist of a concrete foundation with a steel pier that has hinges at the top and bottom. On the Minnesota side double piers were used due to the horizontal curve on the bridge, the piers consisted of concrete foundations with a steel pier. The abutments are concrete and were designed for the potential soils movement typical of the Red River. All foundations are supported on deep H-piling. Bridge 60506 condition: Bridge 60506 is 57 years old and is generally in good condition with the deck, brush curbs and joints being in fair condition. The bridge deck was chain dragged to determine the amount of delaminated areas. Of the 23,475 ft2 of roadway deck area, approximately 6,150 ft2 of it is delaminated. Much of the delamination was concentrated toward the centerline of the roadway with isolated areas elsewhere. The expansion joints at the piers are leaking and in poor condition and will need to be replaced as part of the deck overlay. The face of the brush curb contains major spalling with exposed rebar and cracking, this condition should be repaired. The top surface of the brush curb and sidewalk, concrete portion of the railing and the steel portion of the railing are in good condition, with only minor repairs required. The steel beams are in good condition but do have some paint lose and the start of corrosion most noticeably at the hanger joints which are below the leaking deck joints. There is a short concrete slab span at each end of the bridge which is part of the abutment design. The concrete has some spalls and other damaged associated with movement of the soils and abutment, some repairs will be required. The substructures are in satisfactory condition overall showing no sign of significant distress and are functioning as intended. Maintenance items including removing soils from around steel bearing and filling washouts can be included as part of the contract. 56 Recommendations: Based on the amount of delamination in the deck, we recommend the deck be scarified and a new 2” low slump overlay added. We would recommend that the deck be scarified 2” deep to match the overlay thickness and not add any additional dead load to the bridge which is already load posted. As part of the overlay Type A, Type B and Type C deck repairs will be made. See the figure below for the extent of each type of deck repair. More information on deck repairs can be found in the bridge special provisions. The exact amount and locations of these repairs will be determined after the deck is scarified. There are some spalls and delaminated concrete at the end diaphragms that should be repaired. Rip rap protection should be placed in front of the South abutment. It is our opinion that the small spalls with exposed rebar and cracks in the brush curb should be repaired. We are also recommending the steel portions of the barrier be cleaned and painted. We also recommend that a Geotechnical Engineering Firm be hired to investigate why the Minnesota approach road continues to settle and provide recommendations for a long term fix. Cost of the investigation and potential repairs are not included in our cost estimate. 57 Estimated Construction Costs: See the attached tables for estimated construction costs of the recommended rehabilitation and an alternate option of bridge replacement. Option 1 – Rehabilitation Mobilization LS 1 $180,000.00 $180,000.00 Reconstruct Swivel Joints LF 360 $550.00 $198,000.00 Reconstruct Expansion Joints LF 72 $1,800.00 $129,600.00 Scarify Bridge Deck SF 23464 $6.50 $152,516.00 Type A Slab Removal SF 6150 $35.00 $215,250.00 Type B Slab Removal SF 1550 $80.00 $124,000.00 Type C Slab Removal SF 200 $120.00 $24,000.00 Repair Brush Curb LF 635 $150.00 $95,250.00 Concrete Wearing Course SF 23464 $16.50 $387,156.00 Paint steel Beam ends below Deck Joints EA 12 $20,000.00 $240,000.00 Paint steel portion of barrier LF 1630 $45.00 $73,350.00 Misc. Repairs/Maintanence LS 1 $150,000.00 $150,000.00 Traffic Control - close bridge LS 1 $30,000.00 $30,000.00 Contigency 15% $299,868.30 $2,298,990.30 Option 2 – Bridge Replacement New Bridge SF 30240 $375.00 $11,340,000.00 Approach Work LS 1 $400,000.00 $400,000.00 $11,740,000.00 It is our recommendation to proceed with the bridge rehabilitation as outlined above. The longer the rehabilitation waits the more deck delamination will occur, causing prices to increase. Based on the current condition of the deck, we recommend this work be completed within the next 3 years. 58  Repaint Steel Barrier Replace Expansion Joints 59  Replace Swivel Joints Repaint Beam Ends at Deck Joints 60  Repair Concrete Curb Repair Deck Spalls 61  7 Year Capital Improvement Plan Municipal State Aid Construction Funds East Grand Forks, Mn 4/29/2025 FEDERAL SUBTARGET FUNDS MUNICIPAL STATE AID MUNICIPAL CONSTRUCTION MUNICIPAL CONSTRUCTION CONST YEAR PROJECT ESTIMATED CONSTRUCTION COST ESTIMATED ENGINEERING COSTS TOTAL PROJECT COST NHS FUNDS (80/20) CONSTRUCTION FUNDS FUNDS ANNUAL ALLOCATION BALANCE 2025 $440,632.00 $629,442.35 Currently No Projects 2026 $440,632.00 $1,070,074.35 FEDERAL PROJECT - Point Bridge Rehabilitation - ($2.5 Million Total Construction) $1,350,000.00 $108,413.00 $1,458,413.00 $1,080,000.00 $378,413.00 $691,661.35 2027 $440,632.00 $1,132,293.35 Demers Avenue - Street & ADA Improvements (S.P. 119-120-012) $1,086,624.00 $207,876.00 $1,294,500.00 $1,040,000.00 $254,500.00 $877,793.35 2028 $440,632.00 $1,318,425.35 Verify with MNDOT / TRAFFIC SIGNAL REPLACEMENT - Demers Ave & 2nd Street - 50% City Cost $350,000.00 $350,000.00 MNDOT $968,425.35 2029 $440,632.00 $1,409,057.35 US 2B Reconstruction (Demers to 5th Ave NE) Mill & Overlay 5th Ave NE to US Hwy 2 $7,350,000.00 $1,409,057.35 Traffic Signal Replacement (US 2B & 2nd Street NE) - EGF 1/2 Cost $350,000.00 $350,000.00 $1,059,057.35 Parking Lanes / Lighting $320,000.00 $320,000.00 $739,057.35 Utility Replacements (Storm Sewer, Watermain, Sanitary Sewer) - Costs Unknown ???????? ???????? ??????? $739,057.35 2030 $440,632.00 $1,179,689.35 FEDERAL PROJECT $1,100,000.00 $165,000.00 $1,265,000.00 $860,000.00 $405,000.00 $774,689.35 2031 $440,632.00 $1,215,321.35 TRAFFIC SIGNAL REPLACEMENT (3rd AVE & 1st St SE) - 100% City Cost $900,000.00 $135,000.00 $1,035,000.00 $1,035,000.00 $180,321.35 62  RESOLUTION NO. 25 – 05 - 35 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR 2026 CITY PROJECT NO. 1 – POINT BRIDGE REHABILITATION Council Member _______, supported by Council Member ________, introduced the following resolution and moved its adoption: WHEREAS, the City Council desires plans and specifications for 2026 City Project No. 1 for the rehabilitation of Point Bridge; NOW THEREFORE, BE IT RESOLVED the Council of East Grand Forks directs the City Engineer to prepare plans and specifications for the 2026 City Project No. 1 per the guidelines of the existing engineering services agreement with Widseth Smith Nolting Engineering. Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: May 6, 2025 Attest: ______________________________ _______________________________________ City Administrator President of Council I hereby approve the foregoing resolution this 6th day of May, 2025. ______________________________________ Mayor 63  AGENDA ITEM #_16______ Request for Council Action Date: 4/16/25 To: East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council Members Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Cc: File From: Steve Emery, PE RE: Review of Bid Results 2025 City Project No. 3 Lift Station No. 13 Rehabilitation East Grand Forks, Mn Background: We opened bids for the Lift Station 13 Rehabilitation Project on Tuesday, April 15th at 10:00 A.M. We received a total of two (2) bids with the low bid being received from ICS, Grand Forks, ND. ICS, Inc was approximately 25% above the Engineers Estimate, however they were approximately 6% below the second lowest bidder which confirms that we did get competitive bids. I do believe the tariffs talks and such has lead to an increase in pricing as suppliers are not honoring their material quotes for extended periods of time and contractors are having to bid accordingly with some unknowns. Project Costs: Construction Cost: $304,155.00 Engineering (P/S) $ 18,750.00 Staking & Inspection $ 10,000.00 Total Project Cost: $332,905.00 Funding: Wastewater Enterprise Funds Recommendation: I reviewed with City staff and funding to complete the work is available. Also, deterioration of piping and fittings in wet well is severe and needs to be addressed asap to keep the lift station in service. Therefore, my recommendation is to award the contract to ICS, Inc. in the amount of $304,155.00 Enclosures: Bid Tabulation -1- 64  BID TABULATION 2025 CITY PROJECT NO. 3 LIFT STATION 13 REHABILITATION EAST GRAND FORKS, MN 4/15/2025 Engineers Estimate ICS, Inc TONY ANDERSON CONSTRUCTION ITEM UNIT UNIT UNIT ITEM NO. DESCRIPTION UNIT QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Mobilization LS 1 $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 10,000.00 $ 10,000.00 2 Bio-Rolls LF 90 $ 6.00 $ 540.00 $ 25.00 $ 2,250.00 $ 40.00 $ 3,600.00 3 Remove Concrete Curb & Gutter LF 25 $ 50.00 $ 1,250.00 $ 75.00 $ 1,875.00 $ 40.00 $ 1,000.00 4 Salvage Electrical Control Panel LS 1 $ 2,000.00 $ 2,000.00 $ 1,600.00 $ 1,600.00 $ 2,500.00 $ 2,500.00 5 Electrical / Mechanical LS 1 $ 108,000.00 $ 108,000.00 $ 117,000.00 $ 117,000.00 $ 150,000.00 $ 150,000.00 6 Control Building / Foundations LS 1 $ 20,000.00 $ 20,000.00 $ 44,000.00 $ 44,000.00 $ 40,000.00 $ 40,000.00 7 Common Excavation (P) CY 18 $ 75.00 $ 1,350.00 $ 140.00 $ 2,520.00 $ 250.00 $ 4,500.00 8 Aggregate Base, Class 5 (CV) CY 10 $ 65.00 $ 650.00 $ 125.00 $ 1,250.00 $ 80.00 $ 800.00 9 Concrete Curb & Gutter, Design B624 LF 25 $ 90.00 $ 2,250.00 $ 140.00 $ 3,500.00 $ 125.00 $ 3,125.00 10 6" Reinforced Concrete Driveway SY 42 $ 150.00 $ 6,300.00 $ 230.00 $ 9,660.00 $ 200.00 $ 8,400.00 11 4" Concrete Sidewalk SF 117 $ 30.00 $ 3,510.00 $ 30.00 $ 3,510.00 $ 25.00 $ 2,925.00 12 Topsoil Borrow (LV) CY 45 $ 65.00 $ 2,925.00 $ 100.00 $ 4,500.00 $ 100.00 $ 4,500.00 13 Turf Establishment SY 549 $ 8.00 $ 4,392.00 $ 10.00 $ 5,490.00 $ 10.00 $ 5,490.00 14 Lift Station Rehabilitation LS 1 $ 65,000.00 $ 65,000.00 $ 82,000.00 $ 82,000.00 $ 85,000.00 $ 85,000.00 TOTAL BID $ 243,167.00 $ 304,155.00 $ 321,840.00 65  RESOLUTION NO. 25 – 05 - 36 RESOLUTION ACCEPTING BID AND AWARDING PROJECT FOR 2025 CITY PROJECT NO. 3 – LIFT STATION NO. 13 REHABILITATION Council Member _______, supported by Council Member ________, introduced the following resolution and moved its adoption: WHEREAS, the City Engineer advertised for bids for the 2025 City Project No. 3 for the rehabilitation of Lift Station No. 13; and WHEREAS, bids were opened on April 15th and two bids were received; and WHEREAS, the lowest bid received was 25% above the City Engineer’s estimate of cost; and WHEREAS, it appears that ICS, Inc is the lowest responsible bidder with a price of $304,155.00; and NOW THEREFORE, BE IT RESOLVED, the City Council of East Grand Forks: 1. Accepts and awards the bid for the 2025 City Project No. 3 to ICS Inc. 2. The Mayor and City Administrator are hereby authorized to execute a contract with ICS Inc in the name of the City of East Grand Forks for the 2025 City Project No. 3 – Lift Station No. 13 Rehabilitation according to the plans and specifications therefore approved by the City Council and on file in the administration office. 3. The estimated project costs are as follows: Construction $304,155.00 Plans/Specifications $18,750.00 Staking/Inspection $10,000.00 Total Project Cost: $332,905.00 4. This project will be paid for from the Wastewater Enterprise fund. Voting Aye: Voting Nay: The President declared the resolution passed. Passed: May 6, 2025 Attest: ____________________________________ ____________________________________ City Administrator/Clerk-Treasurer President of Council I hereby approve the foregoing resolution this 6th of May, 2025. ____________________________________ Mayor 66  AGENDA ITEM #_17______ Request for Council Action Date: May 6, 2025 To: East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council Members Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Cc: File From: Jeremy King, Parks & Recreation RE: Request to hire Mrs. Brenna Mathiason as Parks & Recreation Specialist Background: The Civil Service Commission and the Parks & Recreation Department have completed the interview process for the Parks & Recreation Specialist position. Mrs. Mathiason has been offered the position and has accepted, pending City Council approval. With Council approval, her anticipated start date would be Monday, May 12th. Mrs. Mathiason brings relevant administrative experience directly applicable to the Specialist role and holds a Commercial Driver’s License with a Passenger endorsement, allowing her to make a quick transition into the position and adding immediate value. Budget Impact: Hiring Mrs. Mathiason at Grade 10, Step 4 $24.98/hour will have no impact on the 2025 budget. The position has remained vacant long enough to offset the wage difference, and the correct step can be added in the 2026 budget planning. Recommendation: Approve the hiring of Mrs. Mathiason at Grade 10, Step 4 $24.98/hour. Enclosure: None. 67  RESOLUTION NO. 25 – 05 - 37 Council Member _______, supported by Council Member ________, introduced the following resolution and moved its adoption: WHEREAS, the City of East Grand Forks has an opening for position of “Parks & Recreation Specialist”, and WHEREAS, a hiring process was completed with candidates being interviewed by the Civil Service Commission and by City Staff, and WHEREAS, City Staff has recommended the hiring of Brenna Mathiason as the Parks & Recreation Specialist, and WHEREAS, Ms. Mathiason would be placed on the current Grade 10 Step 4 which is $24.98 per hour; and NOW, THEREFORE, BE IT RESOLVED the City Council of East Grand Forks approves the hiring of Brenna Mathiason as the Parks & Recreation Specialist at a salary of $24.98 per hour. Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: May 6, 2025 Attest: ___________________________________ ____________________________________ City Administrator President of Council I hereby approve the foregoing resolution this 6th day of May, 2025. ____________________________________ Mayor 68  AGENDA # _18_______ Request for Council Action Date: May 6, 2025 To: East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council Vice President Tim Riopelle, Council Members Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Cc: File From: Reid Huttunen, City Administrator RE: Request from League of MN Cities to sign onto Letter of Support preserving federal tax exemption on municipal bonds Background: The League of MN Cities (LMC) is requesting the City of East Grand Forks sign on to a letter addressed to Congresswoman Michelle Fischbach regarding a federal proposal to remove the federal tax exemption on municipal bonds. Additional information from LMC is below and a drafted letter is included. • You are receiving this email as a City Administrator/Manager of a city in the Minnesota’s 7th Congressional District. As Congress continues to consider “pay-fors” for various provisions, there has been increasing discussion to remove the federal tax-exempt status of municipal bonds. These bonds are essential for financing critical infrastructure projects that strengthen communities, promote economic growth, and enhance quality of life and preserving their tax- exempt status is critical. Proposals to eliminate or reduce the tax exemption for municipal bonds would significantly increase borrowing costs for cities, forcing difficult budget decisions and would limit city ability to invest in public projects while creating higher costs for taxpayers. • With federal budget considerations well underway, advocacy on this issue is crucial. LMC and our federal partners continue to advocate for the preservation of tax-exempt status for municipal bonds but we need your help. Congresswoman Michelle Fischbach has a key role in this discussion as a member of the House Ways and Means Committee and we have drafted a letter to deliver to her at an upcoming meeting in Washington, DC with the League from her cities in the 7th Congressional District and we hope you and your mayor sign on. Recommendation Approve signing and submitting a letter of support to Congresswoman Fischbach requesting the preservation of the federal tax exemption on municipal bonds. Enclosures: Draft letter of support as provided by the League of MN Cities 69 The Honorable Michelle Fischbach U.S. House of Representatives 2229 Rayburn House Office Building Washington, DC 20515 Dear Congresswoman Fischbach, We, the undersigned local elected officials comprising of cities of Minnesota’s 7th Congressional District, write to urge your support in preserving the federal tax exemption on municipal bonds. This longstanding exemption is a vital tool that allows our communities to finance essential infrastructure and services more affordably, directly benefiting residents across our district. According to a 2025 analysis by the University of Chicago’s Center for Municipal Finance, tax- exempt municipal bonds have facilitated over $8.9 billion in infrastructure investments by local governments in our district. These funds support critical areas such as education, healthcare, transportation, and utilities, enhancing the quality of life for our residents and your constituents. Furthermore, in the last 30 years alone, taxpayers in the 7th Congressional District have saved an estimated $187 million on these projects, thanks to the tax-exempt status of the bonds. The Government Finance Officers Association (GFOA) reports that the tax exemption lowers borrowing costs for state and local governments by an average of 210 basis points compared to taxable debt. Eliminating this exemption would increase borrowing costs by over $823 billion nationwide. In our district, 85% of the 363 local units of governments have active tax-exempt municipal bonds. Many of these issuers are smaller communities with less than $30 million in outstanding debt. They rely heavily on tax-exempt bonds to finance street repairs and upgrading aging water systems, and fund other core services. Eliminating the tax exemption would disproportionately burden these small communities, likely forcing difficult choices between raising taxes or cutting services. Preserving the tax-exempt status of municipal bonds is essential for maintaining affordable financing options for local governments, ensuring continued investment in infrastructure, and protecting taxpayers from increased costs. We urge you to support policies that uphold this historic exemption and oppose any efforts to eliminate or diminish it. Thank you for your commitment to this critical issue. We appreciate your continued support for the communities of Minnesota’s 7th Congressional District. Sincerely, 70  #19 RESOLUTION NO. 25 – 05 - 38 Council Member _______, supported by Council Member _______, introduced the following resolution and moved its adoption: RESOLUTION RATIFYING CONTRACTS WHEREAS, the City of East Grand Forks purchased from Border States Trophy the goods referenced in check number 44308 for a total of $40.00. WHEREAS, Tim Riopelle, was personally interested financially in the contract, but the purchases were made because the price was as low as or lower than other local vendors. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF EAST GRAND FORKS: 1. The above mentioned purchase by the City and the claim of the vendor based thereon are confirmed and the Mayor and Clerk are directed to issue an order-check in payment of such claim on the filing of the affidavit of official interest required under Minnesota Statutes, Section 471.89. 2. It is hereby determined that the total price of $40.00 paid for such goods is as low as, or lower than, the price at which they could have been obtained elsewhere at the time the purchase was made. 3. This resolution is passed to comply with the provisions of Minnesota Statutes, Section 471.87- 89. Voting Aye: Voting Nay: Abstain: The President declared the resolution passed. Passed: May 6, 2025 Attest: City Administrator President of Council I hereby approve the foregoing resolution this 6th day of May, 2025. Mayor 71 AFFIDAVIT OF OFFICIAL INTEREST CLAIM STATE OF MINNESOTA ) COUNTY OF POLK ) ss CITY OF EAST GRAND FORKS ) I, Tim Riopelle, being duly sworn states the following: 1. I am 3rd Ward Council Member of the City of East Grand Forks. 2. The City of East Grand Forks check number 44308 for a total of $40.00. 3. This resolution is passed to comply with the provisions of Minnesota Statutes, Section 471.87- 89. 4. Resolution passed by unanimous vote of the council on May 6, 2025. Affiant states further that to the best of his knowledge and belief (a) the contract price was as low as or lower than the price at which the services could be obtained from other sources. Affiant further states that the affidavit constitutes a claim against the city for the contract price, that the claim is just and correct, and that no part thereof has been paid. Dated: (Signature of Official) 72  #20 73 74