City Council Agendas & Packets

AGENDA OF THE CITY COUNCIL CITY OF EAST GRAND FORKS TUESDAY, JUNE 3, 2025 – 5:00 PM CALL TO ORDER: CALL OF ROLL: DETERMINATION OF A QUORUM: PLEDGE OF ALLEGIANCE: OPEN FORUM: “An opportunity for members of the public to address the City Council on items not on the current Agenda. Items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate.” APPROVAL OF MINUTES: 1. Consider approving the minutes of the “Council Meeting” for the East Grand Forks, Minnesota City Council of May 20, 2025. 2. Consider approving the minutes of the “Work Session” for the East Grand Forks, Minnesota City Council of May 27, 2025. 3. Consider approving the minutes of the “Special Meeting” for the East Grand Forks, Minnesota City Council of May 27, 2025. SCHEDULED BID LETTINGS: NONE. SCHEDULED PUBLIC HEARINGS: NONE CONSENT AGENDA: Items under the “Consent Agenda” will be adopted with one motion; however, council members may request individual items to be pulled from the consent agenda for discussion and action if they choose. 4. Consider adopting Resolution No. 25-06-43 appointing Robert Jung to the Library Board as of August 2025. 5. Consider authorizing staff to make amendments to the Midco Franchise Agreement by removing the schools and continuing to receive the in-kind services for city buildings that would be deducted from the franchise fee. Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 1 ACKNOWLEDGE RECEIPT OF REPORTS OF OFFICERS, BOARDS AND COMMISSIONS: 6. Regular meeting minutes of the Water, Light, Power, and Building Commission for May 7, 2025. COMMUNICATIONS: NONE OLD BUSINESS: NONE NEW BUSINESS: 7. Consider approving Ordinance 45, 4th Series amending City Code Chapter 98: by adding Section 98.60 concerning illegal camping within the East Grand Forks city limits and by adopting by reference City Code Chapter 10 and Section 10.99 which, among other things, contain penalty provisions (1st Reading). 8. Consider approving Ordinance 46, 4th Series amending City Code Chapter 90: by adding Section 90.20 through 90.28 concerning public conduct in parks within the East Grand Forks city limits and by adopting by reference City Code Chapter 10 and Section 10.99 which, among other things, contain penalty provisions (1st Reading). 9. Consider adopting Resolution No. 25-06-44 formally requesting $5,521,906.05 to be included in the 2026 Bonding Bill for the East Grand Forks Industrial Park Street & Utility Reconstruction Project. CLAIMS: 10. Consider adopting Resolution No. 25-05-45 authorizing the City of East Grand Forks to approve purchases from Border States Trophy the goods referenced in check number 44465 for a total of $18.00 whereas Council member Riopelle is personally interested financially in the contract. 11. Consider authorizing the City Administrator/Clerk-Treasurer to issue payment of recommended bills and payroll. COUNCIL/STAFF REPORTS: ADJOURN: Upcoming Meetings Work Session – Tuesday, June 10, 2025 – Training Room – 5:00 PM Council Meeting – Tuesday, June 17, 2025 – Council Chambers – 5:00 PM Work Session – Tuesday, June 24, 2025 – Training Room – 5:00 PM Council Meeting – Tuesday, July 1, 2025 – Council Chambers – 5:00 PM Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 2  #1 UNAPPROVED MINUTES OF THE CITY COUNCIL CITY OF EAST GRAND FORKS TUESDAY, MAY 20, 2025 – 5:00 PM CALL TO ORDER: The Council Meeting of the East Grand Forks City Council for Tuesday, May 20, 2025 was called to order by Council President Larson at 5:00 P.M. CALL OF ROLL: On a Call of Roll the following members of the East Grand Forks City Council were present: Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council members Tami Schumacher, Ben Pokrzywinski, Dale Helms, and Karen Peterson. Staff Present: Karla Anderson, Finance Director; Jeff Boushee, Fire Chief; Maggie Brockling, Economic Development Director; Nancy Ellis, City Planner; Steve Emery, City Engineer; Ron Galstad, City Attorney; Michael Hedlund, Police Chief, Charlotte Helgeson, Library Director; Reid Huttunen, City Administrator; Jeremy King, Parks and Recreation Superintendent; Keith Mykleseth, Water and Light General Manager; Megan Nelson, City Clerk; and Jason Stordahl, Public Works Director. DETERMINATION OF A QUORUM: The Council President Determined a Quorum was present. PLEDGE OF ALLEGIANCE: OPEN FORUM: Council President Larson stated the open form was an opportunity for members of the public to address the City Council on items not on the current agenda and items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. He asked if anyone would like to address the City Council, please come up to the podium to do so. No one came forward. APPROVAL OF MINUTES: 1. Consider approving the minutes of the “Council Meeting” for the East Grand Forks, Minnesota City Council of May 6, 2025. 2. Consider approving the minute summary of the “Closed Meeting” for the East Grand Forks, Minnesota City Council of May 6, 2025. 3. Consider approving the minutes of the “Work Session” for the East Grand Forks, Minnesota City Council of May 13, 2025. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE ITEMS ONE (1) THROUGH THREE (3). 3 City Council Meeting May 20, 2025 Voting Aye: Helms, Larson, Peterson, Schumacher, Pokrzywinski, and Riopelle. Voting Nay: None. Absent: Casmey. SCHEDULED BID LETTINGS: NONE. SCHEDULED PUBLIC HEARINGS: NONE CONSENT AGENDA: Items under the “Consent Agenda” will be adopted with one motion; however, council members may request individual items to be pulled from the consent agenda for discussion and action if they choose. 4. Consider adopting Resolution No. 25-05-39 approving the 2025 updates to the Public Transit Agency Safety Plan (PTASP) and the Transit Asset Management (TAM) Plan which is subject to review and approval from the Minnesota Department of Transportation and the Federal Transit Administration. 5. Consider approving the Special Event Application to the Self-Advocates Minnesota Northwest Region to hold the Disability is Not a Bad Word Celebration Event from 10am to 3pm on Saturday, July 26th utilizing a portion of the parking lot by the Veterans Memorial and waive the special event and transient merchant fees for the event. 6. Consider approving the Special Event Application to the Red River Valley Iron Pigs for the motorcycle ride on the Kenneth M. Olson Memorial Trail in the greenway system on Saturday, August 9, 2025 starting at 10:30am for approximately 30 minutes or until all the motorcycles have made it through the greenway. 7. Consider approving the Exempt Gambling Permit Application for the East Grand Forks Home Run Club to hold a raffle on August 13, 2025 at the East Grand Forks City Hall located at 600 Demers Ave NW East Grand Forks, MN 56721 and waive the 30-day waiting period. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER POKRZYWINSKI, TO APPROVE ITEMS THREE (3) THROUGH SEVEN (7). Voting Aye: Helms, Larson, Peterson, Schumacher, Pokrzywinski, and Riopelle. Voting Nay: None. Absent: Casmey. ACKNOWLEDGE RECEIPT OF REPORTS OF OFFICERS, BOARDS AND COMMISSIONS: 8. Regular meeting minutes of the Water, Light, Power, and Building Commission for April 16, 2025. COMMUNICATIONS: NONE OLD BUSINESS: NONE 2|Page 4 City Council Meeting May 20, 2025 NEW BUSINESS: 9. Consider approving the On-sale Weekday and On-sale Sunday Liquor License renewals for the following applicants: a. Blue Moose Bar & Grill located at 507 2nd St NW East Grand Forks, MN 56721. b. Valley Golf Association located at 2407 River Road NW East Grand Forks, MN 56721. c. River Cinema 15 located at 211 Demers Ave NW Suite 4A East Grand Forks, MN 56721. d. The Shire Bar & Grill located at 211 Demers Ave NW Suite 4B East Grand Forks, MN 56721. e. Mike’s Pizza & Pub located at 411 2nd St NW East Grand Forks, MN 56721. f. Eagle’s Club 350 located at 227 10th St NW East Grand Forks, MN 56721. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER RIOPELLE, TO APPROVE THE LISTED ON-SALE WEEKDAY AND ON-SALE SUNDAY LIQUOR LICENSE RENEWALS. Voting Aye: Helms, Larson, Peterson, Schumacher, Pokrzywinski, and Riopelle. Voting Nay: None. Absent: Casmey. 10. Consider approving the Off-sale Non-intoxicating Malt Liquor License renewals for the following applicants: a. Northdale Oil Inc located at 607 Gateway Dr NE East Grand Forks, MN 56721. b. Orton’s Point Cenex located at 504 Rhinehart Dr SE East Grand Forks, MN 56721. A MOTION WAS MADE BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER SCHUMACHER, TO APPROVE THE LISTED OFF-SALE NON-INTOXICATING MALT LIQUOR LICENSE RENEWALS. Voting Aye: Helms, Larson, Peterson, Schumacher, Pokrzywinski, and Riopelle. Voting Nay: None. Absent: Casmey. 11. Consider approving the Off-sale Intoxicating Liquor License renewals for the following applicants: a. Hugo’s Wine & Spirits located at 310 14th St NE East Grand Forks, MN 56721. b. Pop’s Liquor located at 122 4th St NE East Grand Forks, MN 56721. A MOTION WAS MADE BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER POKRZYWINSKI, TO APPROVE THE LISTED OFF-SALE INTOXICATING LIQUOR LICENSE RENEWALS. Voting Aye: Helms, Larson, Peterson, Schumacher, Pokrzywinski, and Riopelle. Voting Nay: None. Absent: Casmey. 3|Page 5 City Council Meeting May 20, 2025 12. Consider approving the Combination On-sale and Off-sale liquor license renewal for Bernie’s Restaurant located at 121 Demers Ave East Grand Forks, MN 56721. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER RIOPELLE, TO APPROVE THE COMBINATION ON-SALE AND OFF-SALE LIQUOR LICENSE RENEWAL FOR BERNIE’S RESTAURANT LOCATED AT 121 DEMERS AVE EAST GRAND FORKS, MN 56721. Voting Aye: Helms, Larson, Peterson, Schumacher, Pokrzywinski, and Riopelle. Voting Nay: None. Absent: Casmey. 13. Consider authorizing staff to begin negotiations with Construction Engineers for Construction Manager at Risk services for the Facility Improvement Projects. A MOTION WAS MADE BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER RIOPELLE, TO AUTHORIZE STAFF TO BEGIN NEGOTIATIONS WITH CONSTRUCTION ENGINEERS FOR CONSTRUCTION MANAGER AT RISK SERVICES FOR THE FACILITY IMPROVEMENT PROJECTS. Voting Aye: Helms, Larson, Peterson, Schumacher, Pokrzywinski, and Riopelle. Voting Nay: None. Absent: Casmey. 14. Consider adopting Resolution No. 25-05-40 authorizing the interest funds from the EDA revolving loan funds to be allocated into a separate account establishing a discretionary loan account with a beginning balance of $61,143.38 and accrued interest from future years will be allocated into the discretionary loan fund. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER SCHUMACHER, TO ADOPT RESOLUTION NO. 25-05-40 AUTHORIZING THE INTEREST FUNDS FROM THE EDA REVOLVING LOAN FUNDS TO BE ALLOCATED INTO A SEPARATE ACCOUNT ESTABLISHING A DISCRETIONARY LOAN ACCOUNT WITH A BEGINNING BALANCE OF $61,143.38 AND ACCRUED INTEREST FROM FUTURE YEARS WILL BE ALLOCATED INTO THE DISCRETIONARY LOAN FUND. Council Vice-President Riopelle said they had discussed interest would be added each year to this account and would total $30,000 up to $50,000 and asked where the interest was coming from. Ms. Brockling stated the interest was coming from the four revolving loan funds that were making approximately 2% interest each year because of their balances, which ranged from $176,000 up to $1.8 million so the interest generated would be from these four accounts. Council Vice-President Riopelle asked what the fund number was that had the $1.8 million. Ms. Brockling said it was the Minnesota Investment Fund, the fund number was 626, and the funds originated from the State to administer loans to industrial and manufacturing businesses. Council member Pokrzywinski asked if this was just the beginning and there was more work that needed to be done. Ms. Brockling said that was correct, this was just the request to move the funds, the policy would need to be established, and a public hearing would be required along with both the EDA and Council reviewing the policies and procedures for the use of the funds. 4|Page 6 City Council Meeting May 20, 2025 Mayor Olstad asked if moving these funds could cause an issue in the future. Ms. Brockling informed the Council funds could be applied for based on a project, the City would apply on their behalf, she did not see any revenue being generated from the down payment assistance, the IRP account was from disaster relief, and there was an opportunity to get more funds for a TIF district. Mayor Olstad asked what the interest from these funds were currently being used for. Ms. Brockling said it was just sitting there. Ms. Anderson said the loan funds were higher than what they originally started at because of the interest that was collected from the loans that were issued, nothing said the interest amount had to stay with revolving funds, and this would allow for the start of a discretionary fund to help businesses because the other programs were more limited. Mayor Olstad commented he did not want to regret starting this fund five years down the road. Ms. Anderson reminded the Council the revolving loan funds were not being depleted because the loans were being paid back with interest and would keep the principal amount intact. Voting Aye: Helms, Larson, Peterson, Schumacher, Pokrzywinski, and Riopelle. Voting Nay: None. Absent: Casmey. 15. Consider adopting Resolution No. 25-05-42 approving the year-end transfers for budget year 2024. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER HELMS, TO ADOPT RESOLUTION NO. 25-05-42 APPROVING THE YEAR-END TRANSFERS FOR BUDGET YEAR 2024. Voting Aye: Helms, Larson, Peterson, Schumacher, Pokrzywinski, and Riopelle. Voting Nay: None. Absent: Casmey. CLAIMS: 16. Consider adopting Resolution No. 25-05-41 authorizing the City of East Grand Forks to approve purchases from Border States Trophy the goods referenced in check number 44394 for a total of $293.15 whereas Council member Riopelle is personally interested financially in the contract. A MOTION WAS MADE BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER HELMS, TO ADOPT RESOLUTION NO. 25-05-41 AUTHORIZING THE CITY OF EAST GRAND FORKS TO APPROVE PURCHASES FROM BORDER STATES TROPHY THE GOODS REFERENCED IN CHECK NUMBER 44394 FOR A TOTAL OF $293.15 WHEREAS COUNCIL MEMBER RIOPELLE IS PERSONALLY INTERESTED FINANCIALLY IN THE CONTRACT. Voting Aye: Helms, Larson, Peterson, Schumacher, and Pokrzywinski. Voting Nay: None. Abstain: Riopelle. Absent: Casmey. 17. Consider authorizing the City Administrator/Clerk-Treasurer to issue payment of recommended bills and payroll. 5|Page 7 City Council Meeting May 20, 2025 A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER HELMS, TO AUTHORIZE THE CITY ADMINISTRATOR/CLERK-TREASURER TO ISSUE PAYMENT OF RECOMMENDED BILLS AND PAYROLL. Voting Aye: Helms, Larson, Peterson, Schumacher, Pokrzywinski, and Riopelle. Voting Nay: None. Absent: Casmey. COUNCIL/STAFF REPORTS: Council Vice-President Riopelle told the Council he had attended the Peace Officer Memorial service, it was a real eye opener on how many have been lost over the years, it was a very solemn affair, and recommended the whole council attend next year. Council Member Helms said he was ready to see the sunshine. Mr. Galstad offered his condolences to Todd Grabanski and his family on the loss of his mother. Mr. Emery told the Council starting on June 2nd, 2nd Avenue NE will be closed from Business Highway 2 down to 2nd Street NE as the work is completed for the quiet zone. He estimated it would take about three weeks to complete the work, a traffic detour would be set up, and the quiet zone should go into effect with the train horns stopping starting on June 20th. ADJOURN: A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER RIOPELLE, TO ADJOURN THE MAY 20, 2025 REGULAR COUNCIL MEETING OF THE EAST GRAND FORKS, MINNESOTA CITY COUNCIL AT 5:16 P.M. Voting Aye: Helms, Larson, Peterson, Schumacher, Pokrzywinski, and Riopelle. Voting Nay: None. Absent: Casmey. _______________________________________________ Megan Nelson, City Clerk 6|Page 8  #2 UNAPPROVED MINUTES OF THE WORK SESSION CITY OF EAST GRAND FORKS TUESDAY, MAY 27, 2025 – 5:00 PM CALL TO ORDER: The Work Session of the East Grand Forks City Council for Tuesday, May 27, 2025 was called to order by Council President Larson at 5:00 P.M. CALL OF ROLL: On a Call of Roll the following members of the East Grand Forks City Council were present: Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council members Tami Schumacher (5:02pm), Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Staff Present: Karla Anderson, Finance Director; Jeff Boushee, Fire Chief; Maggie Brockling, Economic Development Director; Nancy Ellis, City Planner; Steve Emery, City Engineer; Ron Galstad, City Attorney; Michael Hedlund, Police Chief, Reid Huttunen, City Administrator; Jeremy King, Parks and Recreation Superintendent; Megan Nelson, City Clerk; and Jason Stordahl, Public Works Director. DETERMINATION OF A QUORUM: The Council President Determined a Quorum was present. 1. Consider Approval of an Illegal Camping Ordinance – Michael Hedlund Chief Hedlund informed the Council a discussion on this item had started last year, the ordinance was similar to the City of Grand Forks illegal camping ordinance, and was being brought forward for a variety of reasons. He added there were problems occasionally and usually it was within the greenway system. Council President Larson asked if the issues had been increasing requiring the need for the ordinance. Chief Hedlund said issues would come and go and there usually were no issues during the winter months. Mayor Olstad asked about the penalties and if those that were in violation would be able to pay the proposed fines. Mr. Galstad told the Council most of the ordinances were misdemeanors and the penalties were set by State Statute. He added that the max amounts were listed by the State but a fine could have started out smaller and could be increased based on the number of citations. Chief Hedlund stated this could be used as a warning while educating but it could be used as a tool when needed. There were no more questions. This item will be referred to a City Council Meeting for action. 2. Consider Approval of Public Conduct in Parks – Jeremy King & Reid Huttunen Mr. King said this item was going hand in hand with the previous item, this would help deal with a variety of issues they have been dealing with and allow enforcement for these issues. He stated the time listed that parks open was 5am to 11pm which matched the greenway system, but they would be able to make adjustments and close parks early if there were issues. He recommended approving the ordinance and allow the Police Department to take action when needed. Council member Pokrzywinski said this was a 9 Work Session May 27, 2025 good move and asked if this information was going to be posted in the park. Mr. King said there were kiosks where it could be posted, or they could put out QR codes for people to get the information. Council member Pokrzywinski added the issues they were having were with younger kids that might not know about city codes. Council member Helms asked if this would help with enforcement of people driving in the greenway system. Mr. King stated the ordinance spelled out that vehicles could only be on dedicated roads and parking lots. Mayor Olstad asked if the penalties would mirror the other ordinance. Mr. Galstad said he would have to review both ordinances. Council President Larson asked if the ordinance would address the vehicles that drove under the Louie Murray Bridge and if the protocol was to call the Police Department. Mr. King said a call would need to be made to the Police Department, there were certain locations that vehicles could be, and areas where they would not be allowed. Council President Larson asked if it would be up to the judge on what the penalty would be. Mr. Galstad said it would be based on what he offered as the prosecutor, how things could start at the low end with fines, and fines could increase and include jail time if there was a consistent problem. He added the jail time could be stayed and revoked if there were continued violations. There were no more questions. This item will be referred to a City Council Meeting for action. 3. Review of Midco Franchise Agreement for In-Kind Cable Services – Reid Huttunen Mr. Huttunen told the Council the Midco Franchise Agreement was up for renewal, in 2019 the FCC made a change so in-kind services could be deducted from the franchise fee, and the franchise fee was currently at 5% which was the highest it could be. He explained the request was received to amend the agreement and deduct the in-kind services or stop all in-kind services and pay for other services. He said there was a list of city buildings and the schools which did include Riverside Christian and Sacred Heart. He suggested removing the school boxes since the service was no longer free and asked if the City should continue with the service which would be at a 30% discount and be deducted from the franchise fee, or if the service should be canceled. Mayor Olstad asked if there was service provided to the Library. Mr. Huttunen said no, they just had internet service. Council member Helms said services kept increasing so they should try to stay with the service since there was a 30% deduction. Mr. Huttunen said he thought it would be best to continue with the service because of the discounted service. Council member Helms asked what the current costs were. Mr. Huttunen said currently there was no cost but there would be a cost going forward. Council member Pokrzywinski suggested they should continue with the service and asked why there was service for Parks. Mr. Huttunen said the only park facility that had the service was at the Civic Center and they did pay $11.30 per month for sports which could be seen in the warming area and locker area. There were no more questions. This item will be brought back to a future meeting. 4. Consider Minnesota Capital Bonding Request for Industrial Park Improvements– Reid Huttunen Mr. Huttunen explained cities were able to apply for State bonding until June 13, if nothing was submitted it could be done later, but applying now allowed the State to see the information and possibly be included on the legislators’ tour of proposed projects. He stated in recent years the priority has been on 2|Page 10 Work Session May 27, 2025 infrastructure and economic development projects so he was asking if the Council would like to submit an Industrial Park project. He told the Council they had older cost estimates for some of these projects and would need time to put updated information together. Mayor Olstad thought it would be a good idea and would help like it did when the City submitted information for the interconnect project. He added it was good to be a part of the tour so this should move forward. Mr. Emery handed out a spreadsheet that listed the funding the City received for State Aid Construction funding and how it had to be used on the State Aid system. He reviewed the current balance and upcoming projects that included the rehab on the Point Bridge, traffic light replacements, and the city portion when the Minnesota Department of Transportation (MNDOT) reconstructs and overlays 4th Street/Truck Business Highway 2 which was scheduled in 2029. He reminded the Council the lights at the intersection by the Louie Murray Bridge would also have to be replaced around 2030 which was 100% the City’s cost and would be around $1 million. He added there was nothing included on the list of projects for the Industrial Park at this time. Ms. Anderson handed out information on the maintenance funds, how the account was in the hole at the end of 2024 because of the Quiet Zone, the Hawk System, ADA improvements, and the multi-use trail projects. Ms. Anderson reminded the Council a seal coat and mill and overlay would also need to be done, and they had not bonded for the City’s portion in previous years because there was enough in the fund to cover those costs but she was not sure if that would be the case this time. Mr. Emery said the last time the seal coat and mill and overlay was completed the costs were special assessed to the properties except for city properties and during the last process none of the ADA improvements were assessed. Council member Peterson asked if the Metropolitan Planning Organization (MPO) knew about the proposed projects. Ms. Ellis said since the current list was MNDOT projects the MPO should know about the projects. Mr. Emery said they did not have the federal subtarget project identified yet for 2030 so that was something they will need to inform them of. Council President Larson said both he and Council member Peterson were on the MPO Board, and it would be helpful to keep them updated. Council member Helms said he supported requesting bonding for the Industrial Park and asked if there would be sales tax on those items. Mr. Huttunen stated there would be sales tax charged on the materials. Discussion followed about how many times a city could ask the State to forgive the sales tax, how it was not known the number of times a city could make that request, and the current bill that would forgive the sales tax for the recreation projects was no longer moving forward. Mr. Huttunen told the Council they could make a concerted effort to get the information together for bonding, but the State will want to see a 50% local match, he was not sure where those funds would be coming from, but it would need to be included in the submission. Council President Larson asked to include an inflationary factor, and he supported the request for bonding. Mr. Huttunen informed the Council the process already included a factor for inflation so they would submit 2025 numbers. He added how last year should have been a bonding year, but the bill was not passed, it could be approved yet this year, so there might be two bonding bills approved in consecutive years. 5. Consider Increasing Rates for Residential Refuse Services – Jason Stordahl Council President Larson said this item was going to be pulled from the agenda. ADJOURN: A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL 3|Page 11 Work Session May 27, 2025 MEMBER POKRZYWINSKI, TO ADJOURN THE MAY 27, 2025 WORK SESSION OF THE EAST GRAND FORKS, MINNESOTA CITY COUNCIL AT 5:41 P.M. Voting Aye: Casmey, Larson, Peterson, Schumacher, Pokrzywinski, Riopelle, and Helms. Voting Nay: None. _______________________________________________ Megan Nelson, City Clerk 4|Page 12  #3 UNAPPROVED MINUTES OF THE SPECIAL MEETING CITY OF EAST GRAND FORKS TUESDAY, MAY 27, 2025 – FOLLOWING THE WORK SESSION CALL TO ORDER: The Special Meeting of the East Grand Forks City Council for Tuesday, May 27, 2025 was called to order by Council President Larson at 5:41 P.M. CALL OF ROLL: On a Call of Roll the following members of the East Grand Forks City Council were present: Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council members Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Staff Present: Karla Anderson, Finance Director; Jeff Boushee, Fire Chief; Maggie Brockling, Economic Development Director; Nancy Ellis, City Planner; Steve Emery, City Engineer; Ron Galstad, City Attorney; Michael Hedlund, Police Chief, Reid Huttunen, City Administrator; Jeremy King, Parks and Recreation Superintendent; Megan Nelson, City Clerk; and Jason Stordahl, Public Works Director. DETERMINATION OF A QUORUM: The Council President Determined a Quorum was present. 1. Consider approving the On-sale Weekday and On-sale Sunday Liquor License renewals for the following applicants: a. Casa Mexico Restaurant located at 112 14th St NE East Grand Forks, MN 56721. b. VFW Post 3817 located at 312 Demers Ave NW East Grand Forks, MN 56721. c. The Spud Jr located at 302 Demers Ave NW East Grand Forks, MN 56721. d. American Legion Post 157 located at 1009 Central Ave NW East Grand Forks, MN 56721. e. Up North Pizza Pub located at 314 4th St NW East Grand Forks, MN 56721. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER RIOPELLE, TO APPROVE THE LISTED ON-SALE WEEKDAY AND ON-SALE SUNDAY LIQUOR LICENSE RENEWALS. Voting Aye: Casmey, Larson, Peterson, Schumacher, Pokrzywinski, Riopelle, and Helms. Voting Nay: None. 2. Consider approving the grant agreement between the City of East Grand Forks and the Minnesota Pollution Control Agency for Industrial Park Master planning and authorize staff to execute the agreement. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER POKRZYWINSKI, TO APPROVE THE GRANT AGREEMENT BETWEEN THE 13 Special Meeting May 27, 2025 CITY OF EAST GRAND FORKS AND THE MINNESOTA POLLUTION CONTROL AGENCY FOR INDUSTRIAL PARK MASTER PLANNING AND AUTHORIZE STAFF TO EXECUTE THE AGREEMENT. Mr. Huttunen told the Council this grant was completed with help from Widseth, it was a 100% grant so there was no local match, the funding would be used for storm water modeling for the Industrial Park, and help with the future of the park. There were no questions. Voting Aye: Casmey, Larson, Peterson, Schumacher, Pokrzywinski, Riopelle, and Helms. Voting Nay: None. ADJOURN: A MOTION WAS MADE BY COUNCIL MEMBER POKRZYWINSKI, SECONDED BY COUNCIL MEMBER RIOPELLE, TO ADJOURN THE MAY 27, 2025 SPECIAL MEETING OF THE EAST GRAND FORKS, MINNESOTA CITY COUNCIL AT 5:44 P.M. Voting Aye: Casmey, Larson, Peterson, Schumacher, Pokrzywinski, Riopelle, and Helms. Voting Nay: None. _______________________________________________ Megan Nelson, City Clerk 2|Page 14  #4 RESOLUTION NO. 25 – 06 - 43 A RESOLUTION DESIGNATING THE MAYOR’S APPOINTMENT TO THE EAST GRAND FORKS BOARD AND COMMISSIONS FOR 2025 Council Member _______, supported by Council Member _______, introduced the following resolution and moved its adoption: WHEREAS, the Mayor appoints citizens to fill vacancies on various Boards and Commissions of the City of East Grand Forks each year; and WHEREAS, These Boards and Commissions are important to the operation of the City due to the value of citizen input on recommendations that are forwarded to the City Council on many important issues. THEREFORE BE IT RESOLVED, that the City Council of the City of East Grand Forks ratifies the following appointments of Mayor Mark Olstad to the respective Board and/or Commission for the designated term: LIBRARY BOARD – Members appointed by the Mayor, subject to approval by a majority of the City Council. Members are allowed on the board for a maximum of three 3-year terms. Members Expires Robert Jung (Replacing Jennifer Dahlen as of August 2025) 12/31/25 Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: June 3, 2025 Attest: __________________________________ _________________________ City Administrator/Clerk-Treasurer President of Council I hereby approve the foregoing resolution this 3rd day of June, 2025. __________________________ Mayor 15  AGENDA # _5_______ Request for Council Action Date: May 27, 2025 To: East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council Members: Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Cc: File From: Reid Huttunen, City Administrator RE: Midco Franchise Agreement – In-Kind Cable Services Background: As part of Midco’s Franchise Agreement for cable services, Midco is obligated to provide free (“in- kind”) services to public buildings. An August 2019, the FCC issued Order 621, which concluded that “franchise terms that require free or discounted cable service to public buildings are franchise fees” and that the cost of those services must count toward the franchise fees paid by providers. The Franchise Agreement between Midco and the City is set at the federal statutory cap of 5%, so all free services required under the agreement must be deducted from the franchise fees paid by Midco to the City OR such services must be removed from the agreement in order to remain below the federal franchise cap. Current properties which receive Free Cable Service are the following: City Owned Buildings Non-City Buildings - Police Department ISD 595 Schools - Fire Station 1 & 2 Sacred Heart Schools - Civic Center Riverside Christian School In updating the agreement, the City has a couple of options for its cable service. 1. Leave City-Buildings Basic Cable Service in the agreement and have the cost of cable service deducted from the Franchise Fee paid by Midco to the City. In this approach, the cost of cable service can be reduced by 30% off Midco’s market rate. a. Estimated Cost: Market Rate = $4,300 annually/Reduced by 30% = $3,010 annually 2. Remove Basic Cable service from the agreement and have the City/Departments contract directly with a cable TV/streaming provider of their choice. a. Cost To Be Determined based on service and locations. Non-City Buildings: In receiving this notice, I’ve notified the School Districts affected by the change and shared contact information with them to work directly with Midco on contracting their Cable TV service needs. 16  AGENDA # ________ Budget Impact: Midco cable franchise revenue is budgeted at $108,000 for 2025. 2024 revenue was $108,025.45. Current cable service provided for free by the Midco agreement is estimated at an annual cost of $7,660.80. Recommendation: Seeking direction from City Council on approach to Cable Services in City Buildings. Enclosures: Letter from Midco regarding Franchise Fees and In-Kind Services Summary of City properties currently receiving In-Kind Cable Services 17 18 19 20  Current In-Kind Cable Services provided by Midco per Franchise Agreement Acct Nbr 1557892-01 THE CIVIC CENTER Units MRC Total BASIC CABLE 1 $ 83.00 $ 83.00 HD DIGITAL ADAPTER MONTHLY LEASE 5 $ 3.00 $ 15.00 LOCAL BROADCAST RETRANSMISSION FEE 1 $ 27.80 $ 27.80 FCC FEE 1 $ 0.08 $ 0.08 Total $ 125.88 Acct Nbr 4026110-01 EAST GRAND FORKS PARKS DEPT; 929 5th Ave NE Units MRC Total BASIC CABLE 1 $ 83.00 $ 83.00 DIGITAL ADAPTER MONTHLY LEASE 2 $ 3.00 $ 6.00 HD DIGITAL ADAPTER MONTHLY LEASE 6 $ 3.00 $ 18.00 LOCAL BROADCAST RETRANSMISSION FEE 1 $ 27.80 $ 27.80 FCC FEE 1 $ 0.08 $ 0.08 Total $ 134.88 Acct Nbr 4024970-03 EGF POLICE DEPT Units MRC Total BASIC CABLE 1 $ 83.00 $ 83.00 HD DIGITAL ADAPTER MONTHLY LEASE 6 $ 3.00 $ 18.00 LOCAL BROADCAST RETRANSMISSION FEE 1 $ 27.80 $ 27.80 FCC FEE 1 $ 0.08 $ 0.08 Total $ 128.88 Acct Nbr 4027050-01 EAST GRAND FORKS FIRE DEPT Units MRC Total BASIC CABLE 1 $ 83.00 $ 83.00 HD DIGITAL ADAPTER MONTHLY LEASE 7 $ 3.00 $ 21.00 LOCAL BROADCAST RETRANSMISSION FEE 1 $ 27.80 $ 27.80 FCC FEE 1 $ 0.08 $ 0.08 Total $ 131.88 Acct Nbr 4027705-01 EGF FIREDEPT2 Units MRC Total BASIC CABLE 1 $ 83.00 $ 83.00 DIGITAL ADAPTER MONTHLY LEASE 1 $ 3.00 $ 3.00 HD DIGITAL ADAPTER MONTHLY LEASE 1 $ 3.00 $ 3.00 LOCAL BROADCAST RETRANSMISSION FEE 1 $ 27.80 $ 27.80 FCC FEE 1 $ 0.08 $ 0.08 Total $ 116.88 Total Monthly $ 638.40 Total Annual $ 7,660.80 21  #6 Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held on May 7, 2025, at 8:00 am in the City Council Chambers. Present: Quirk, Grinde, Rapacz, Riopelle Absent: None Also present: Ron Galstad, Keith Mykleseth, Brian Johnson, Todd Grabanski, Steve Emery, Todd Forster, Corey Thompson, Tyler Tretter, Jeremy King It was moved by Commissioner Grinde supported by Commissioner Rapacz to approve the minutes of the previous regular meeting held on April 16, 2025. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Rapacz supported by Commissioner Grinde to authorize the Secretary to issue payment of the recommended bills and payroll in the amount of $1,759,725.90. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Grinde supported by Commissioner Rapacz to approve providing 326,500 gallons of water to fill the pool for the 2025 opening in the amount of $3,239.15. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Grinde supported by Commissioner Rapacz to authorize Widseth to begin assembly of the 2026-2030 Electrical Distribution System Planning Study for the not-to- exceed price of $74,300.00 and to begin assembly of the 2025 Arc Flash System Analysis for the not- to-exceed price of $6,300.00 Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Grinde supported by Commissioner Rapacz to approve and award the 2025 Miscellaneous Electrical Distribution Construction bid to Parsons Electric, LLC in the amount of $60,034.18 as recommended by Widseth. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Rapacz supported by Commissioner Grinde to accept Seth Baune’s resignation as Water Treatment Plant Operator effective May 9, 2025. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Grinde supported by Commissioner Rapacz to grant permission to begin the hiring process with Civil Service for the position of Water Treatment Plant Operator. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None 22 It was moved by Commissioner Rapacz supported by Commissioner Grinde to approve Widseth to prepare Plans & Specifications for the IMG reservoir located at the Water Treatment Plant and authorize permission to perform repairs. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Grinde supported by Commissioner Rapacz to approve the proposal from Don’s ABC Seamless Inc. for the Sugar Hills Substation roof replacement. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Grinde supported by Commissioner Rapacz to adjourn at 8:43 am to the next regular meeting on May 21, 2025, at 8:00 am to be held in the City Council Chambers. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None Kristen Shipes Commission Secretary 23  AGENDA ITEM # _7_____ Request for Council Action Date: May 12, 2025 To: East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council Members Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Cc: File From: Michael S. Hedlund – Chief of Police RE: Draft Ordinance – Illegal Camping _____________________________________________________________________________________________________________ Background: Periodically the East Grand Forks Police Department deals with situations where people are engaging in unauthorized “camping” in areas (both public and private) that are not designated as a camping area. At times these people are involved in a variety of actions that disturb the public or have a negative impact on the community including, but not limited to, excessive noise, littering and disorderly conduct. East Grand Forks city staff have discussed this issue for quite some time and a draft ordinance has been developed that will address this “Illegal Camping”. Recommendation: That the East Grand Forks City Council approve the draft ordinance regarding “Illegal Camping” and in doing so authorize the East Grand Forks Police Department to take enforcement action, when necessary, to stop such activity from occurring. Budgetary Impact: None Enclosure(s): Draft Ordinance on “Illegal Camping” 24  ORDINANCE NO. 45, 4th SERIES AN ORDINANCE OF THE CITY OF EAST GRAND FORKS, MINNESOTA, AMENDING CITY CODE CHAPTER 98: BY ADDING SECTION 98.60 CONCERNING ILLEGAL CAMPING WITHIN THE EAST GRAND FORKS CITY LIMITS AND BY ADOPTING BY REFERENCE CITY CODE CHAPTER 10 AND SECTION 10.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF EAST GRAND FORKS DOES ORDAIN AS FOLLOWS: SECTION 1: The East Grand Forks City Code is amended to include the following: Sec. 98.60. – Illegal Camping. (A) Purpose. It shall be the purpose of this section to restrict camping in areas not designed or designated for that purpose to prevent risks to public health and sanitation of the community and harm to the aesthetics of the community by preventing nonconsensual use of public and private property as living space. (B) Definitions. (1)”Illegal Camping” shall mean the use of land to conduct one or more specified activities when, based upon such use, it reasonably appears considering all the circumstances that the participants, in conducting the specified activities, are using the area as a living accommodation regardless of the intent of the participants or the nature of any other activities in which they may be engaging. Illegal camping shall not include residing in a permanent structure that may be lawfully occupied as a permanent or temporary structure or in a designated camping area. (2) “Specified activities” shall include: a. sleeping or making preparations to sleep such as laying down bedding. b. storing personal belongings including but not limited to clothing, sleeping bags, bedrolls, blankets, sheets, luggage, backpacks, kitchen utensils, cookware, and similar materials. c. making any fire for the purpose of warmth or cooking. d. erecting a tent, lean-to or other similar temporary structure. e. parking a motor vehicle in a city park or public parking lot overnight. (C) Unlawful. It shall be illegal to engage in illegal camping on public or private property without the consent of the City of East Grand Forks or the consent of the property’s owner. (1) Any person camping unlawfully shall vacate and remove all belongings from the public property immediately upon instruction by the enforcement officer unless a longer period is provided by a posted notice. After notice has been given to vacate a campsite and the allotted time has expired, the City or its contractor shall remove the campsite, all camp facilities and camp paraphernalia as the same has been deemed a public nuisance. a. All unclaimed personal property with apparent value or utility will be stored for 60 days as required by East Grand Forks City Code § 94.01 (A). 1 25  b. All unclaimed items that have no apparent utility or value, are in an unsanitary condition, or present an immediate hazard or danger, may be immediately discarded upon removal of individuals from the campsite. c. Any personal property that remains unclaimed for 60 days after the campsite cleanup may be disposed of in accordance with East Grand Forks City Code § 94.01 (C). d. Weapons, drug paraphernalia, and items which reasonably appear to be evidence of a crime may be retained and/or disposed of by the police department in accordance with the department's written policies and procedures. (2) In addition to any other penalties that may be imposed, any campsite used in a manner not authorized by this Article, or other provisions of this code shall constitute a public nuisance and may be abated as such. (3) Enforcement of provisions of this section may be suspended by resolution of the City Council. (D). Penalty Upon conviction for a violation of this section, the violator shall be fined in an amount not to exceed $1,000.00 or sentenced to a jail term not to exceed 90 days, or both. SECTION 2. City Code Chapter 10 entitled "General Provisions” applicable to entire city code including penalty for violation and Section 10.99 entitled "General Penalty" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. SECTION 3. This ordinance shall take effect and be in force from and after its passage and publication and be given the Number 45, 4th Series. Voting Aye: Voting Nay: Absent: ATTEST: PASSED: June ___, 2025 ______________________________ __________________________ City Administrator President of Council I hereby approve the foregoing Ordinance this _____ day of June, 2025. ___________________________________ Mayor 2 26  AGENDA # _8_______ Request for Council Action Date: May 27,2025 To: East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council Members: Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Cc: File From: Reid Huttunen, City Administrator Jeremy King, Parks & Recreation Superintendent RE: Draft Ordinance – Public Conduct in Parks Background: The Parks & Recreation Department and Police Department have had to deal with instances where people have engaged in poor conduct within our City’s Parks and Open Spaces, such as off-roading, vandalism (graffiti, damage to park property/equipment, etc.) or loitering in parks late into the night. City Staff including the Police Chief and Parks & Recreation Superintendent have discussed the enforcement of these issues. The lack of an ordinance that specifically sets the expectations for conduct within our parks, including limiting the hours of use makes enforcement more difficult. By setting an ordinance for “Public Conduct in Parks” the City will have better ability to enforce issues as they arise. The drafted ordinance sets the hours of Public Parks as being open for use between the hours of 5:00 a.m. to 11:00 p.m., unless otherwise posted within a specific park. The listed hours match the open hours of the Greenway Trail system, as set by our Greenway Ordinance No. 30 – 4th Series. The drafted ordinance also makes operating a motor vehicle illegal, unless operated on a designated park road or parking lot. Budget Impact: None Recommendation: Approve the Public Conduct in Parks Ordinance as drafted and in doing so authorize the East Grand Forks Police Department to take enforcement action, when necessary. Enclosures: Draft Ordinance on “Public Conduct in Parks” 27  ORDINANCE NO. 46, 4th SERIES AN ORDINANCE OF THE CITY OF EAST GRAND FORKS, MINNESOTA, AMENDING CITY CODE CHAPTER 90: BY ADDING SECTION 90.20 THROUGH 90.28 CONCERNING PUBLIC CONDUCT IN PARKS WITHIN THE EAST GRAND FORKS CITY LIMITS AND BY ADOPTING BY REFERENCE CITY CODE CHAPTER 10 AND SECTION 10.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF EAST GRAND FORKS DOES ORDAIN AS FOLLOWS: SECTION 1: The East Grand Forks City Code is amended to include the following: Sec. 90.20 – PUBLIC CONDUCT IN PARKS. A. Findings. The city council has determined that regulation of the use of public park property is necessary to protect health and safety of persons and property within the city. B. Definitions. The following words, terms and phrases when used in this article, shall have the meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning: Public place of interest: means any parcel of land in the city now or hereafter owned or controlled by the city, including public parks Public park: means any public land provided by the city for the purposes of public recreation, play, enjoyment or assembly including any structures located therein. Sec.90.21-Linmitation of hours of use. It shall be unlawful for any unauthorized person or organization to use or occupy any public place of interest in the city between the hours of 11:00 p.m. and 5:00 a.m. or as further restricted by section 90.22. Sec. 90.22 Posting of hours. Hours as posted. The failure to post, or the failure to replace defaced or damaged postings, shall not limit the applicability of this chapter. Where hours are not posted, all public places of interest shall be closed to public use between 11:00 p.m. and 5:00 a.m. Sec. 90.23 Special Permit. Events in the park that require application for a special permit 1. Any event that serves alcohol. 2. Any event that expects over 100 people. 3. Any event that extends after normal park hours. 4. Any event that includes erecting temporary structures. 5. Any event that affects traffic or parking. Sec. 90.24 Reservation of park shelters. Park shelters shall be available to all people on a first come, first served basis except when a permit has been granted by the city. 1 28 Sec 90.25 Fires in public places of interest. All fires are prohibited except for recreational firers in: 1. City designated fire rings. 2. Grills. Sec. 90.26 Motor Vehicles. No Person shall operate a motor vehicle except on designated park roads and in parking lots. Sec. 90.27 Leashing of dogs. Refer to Chapter 95 Animals 95.01 Running at large prohibited. Sec.90.28 Penalty. Any person or organization that violates any provision of this chapter is guilty of a misdemeanor offense and shall be punished by a fine not to exceed one thousand dollars ($1,000.00) or by imprisonment not to exceed ninety (90) days or by both. SECTION 2. City Code Chapter 10 entitled "General Provisions” applicable to entire city code including penalty for violation and Section 10.99 entitled "General Penalty" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. SECTION 3. This ordinance shall take effect and be in force from and after its passage and publication and be given the Number 46, 4th Series. Voting Aye: Voting Nay: Absent: ATTEST: PASSED: June ___, 2025 ______________________________ __________________________ City Administrator President of Council I hereby approve the foregoing Ordinance this _____ day of June, 2025. ___________________________________ Mayor 2 29  AGENDA # _9_______ Request for Council Action Date: June 3, 2025 To: East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council Members: Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson. Cc: File From: Reid Huttunen, City Administrator RE: Minnesota Capital Budget Bonding Requests Background: The Minnesota Management & Budget Office has opened its 2026 Capital Bonding requests and applications are due June 13, 2025. City Staff are seeking direction from City Council on your interest in submitting a capital bonding request, and if yes, do you have a desired project to submit? In recent Legislative sessions, the highest priority for bonding projects has been placed on taking care of aging infrastructure, such as streets, stormwater management and wastewater lines. MN Budget Management recommends that a local project requesting bonding be supported by 50% local matching funds. Potential Project: Industrial Park Road Staff recommendation for a 2026 Bonding Request is the Street & Utility Reconstruction within Industrial Park. Widseth has developed Engineers Estimates of Costs for the following segments of the street: PROJECT ELEMENT TOTAL PROJECT ESTIMATE (01/17/2025) th th th - 10 St NE (5 Ave to 11 Ave) $4,037,500.00 - 10th St NE Reconstruction from 11th Ave to 15th Ave: $2,128,922.90 - 10th ST NE Extentsion (15th Ave, 1100’ East): $1,063,450.70 th th - 11 Ave SE (10 St NE to Highway 2): $1,614,267.20 - Hwy 2 Frontage Road (11th Ave to 15th Ave): $2,199,671.50 TOTAL PROJECT ESTIMATE $11,043,812.10 Budget Impact: To Be Determined Recommendation: Requesting discussion and direction. If a Capital Bonding request is directed by City Council, a resolution of support will be drafted for consideration at the June 3, 2025 Council Meeting. Enclosures: Industrial Park Condition Evaluation from 2050 Street & Highway Plan Engineers Estimates of Street/Utility Reconstruction 30  RESOLUTION NO. 25 – 06- 44 Council Member _______________, supported by Council Member ____________, introduced the following resolution and moved its adoption: WHEREAS, the City of East Grand Forks has determined that its streets and utility (Stormwater & Wastewater) system within its Industrial Park are in need of major reconstruction to continue serving the growing needs of our community, and WHEREAS, the estimated total project cost is $11,043,812.10 million dollars, and WHEREAS, the cost of constructing the streets and utility infrastructure will pose a heavy burden upon the current business owners, as well as significantly impact the recruitment of new manufacturing business within the City’s Industrial Park, and WHEREAS, the City of East Grand Forks can reasonably support funding 50% of the total project costs, and WHEREAS, the City of East Grand Forks has placed the Industrial Park Reconstruction Project as its first ranked priority project in requesting Bonding Program support from the State of Minnesota, and WHEREAS, the State of Minnesota has a Bonding Program to assist with this type of project. NOW, THEREFORE, BE IT RESOLVED THE CITY COUNCIL OF EAST GRAND FORKS, MINNESOTA formally requests $5,521,906.05 to be included in the 2026 Bonding Bill for the East Grand Forks Industrial Park Street & Utility Reconstruction Project. Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: June 3, 2025 Attest: ___________________________________ ____________________________________ City Administrator/Clerk-Treasurer President of Council I hereby approve the foregoing resolution this 3rd day of June, 2025. ____________________________________ Mayor 31  #10 RESOLUTION NO. 25 – 06 - 45 Council Member _______, supported by Council Member ________, introduced the following resolution and moved its adoption: RESOLUTION RATIFYING CONTRACTS WHEREAS, the City of East Grand Forks purchased from Border States Trophy the goods referenced in check number 44465 for a total of $18.00. WHEREAS, Tim Riopelle, was personally interested financially in the contract, but the purchases were made because the price was as low as or lower than other local vendors. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF EAST GRAND FORKS: 1. The above mentioned purchase by the City and the claim of the vendor based thereon are confirmed and the Mayor and Clerk are directed to issue an order-check in payment of such claim on the filing of the affidavit of official interest required under Minnesota Statutes, Section 471.89. 2. It is hereby determined that the total price of $18.00 paid for such goods is as low as, or lower than, the price at which they could have been obtained elsewhere at the time the purchase was made. 3. This resolution is passed to comply with the provisions of Minnesota Statutes, Section 471.87- 89. Voting Aye: Voting Nay: Abstain: The President declared the resolution passed. Passed: June 3, 2025 Attest: City Administrator President of Council I hereby approve the foregoing resolution this 3rd day of June, 2025. Mayor 32 AFFIDAVIT OF OFFICIAL INTEREST CLAIM STATE OF MINNESOTA ) COUNTY OF POLK ) ss CITY OF EAST GRAND FORKS ) I, Tim Riopelle, being duly sworn states the following: 1. I am 3rd Ward Council Member of the City of East Grand Forks. 2. The City of East Grand Forks check number 44465 for a total of $18.00. 3. This resolution is passed to comply with the provisions of Minnesota Statutes, Section 471.87- 89. 4. Resolution passed by unanimous vote of the council on June 3, 2025. Affiant states further that to the best of his knowledge and belief (a) the contract price was as low as or lower than the price at which the services could be obtained from other sources. Affiant further states that the affidavit constitutes a claim against the city for the contract price, that the claim is just and correct, and that no part thereof has been paid. Dated: (Signature of Official) 33  #11 34 35