Water & Light Commission Agendas & Packets

WATER & LIGHT COMMISSION MEETING AGENDA March 5, 2025 8:00 a.m., City Hall Council Chambers 1. Call meeting to order 2. Approve minutes from previous meeting – February 19, 2025 3. Bills and payroll 4. Comments from the public 5. Reports a. Widseth i. Todd ii. Steve b. City Attorney 6. Old Business 7. Electric Vehicle Charging Station Termination Agreement 8. Department Heads 9. Commissioner’s reports 10. Adjourn to March 19, 2025 at 8:00 a.m. Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held on February 19, 2025, at 8:02 am in the City Council Chambers. Present: Grinde, Quirk 8:08 am (Interactive Technology), Rapacz, Riopelle Absent: None Also present: Ron Galstad, Keith Mykleseth, Brian Johnson, Todd Grabanski, Todd Forster, Brianna Feil, Jordan Midgarden, Corey Thompson, Karla Anderson It was moved by Commissioner Rapacz supported by Commissioner Riopelle to approve the minutes of the previous regular meeting held on February 5, 2025. Voting Aye: Grinde, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Rapacz supported by Commissioner Riopelle to authorize the Secretary to issue payment of the recommended bills and payroll in the amount of $1,806,292.53. Voting Aye: Grinde, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Rapacz supported by Commissioner Quirk to approve and award the Bids for the 2025 Electrical Equipment and Materials as follows: BSE - $2,219.89; DSG - $2,300.00; IRBY - $4,034.32; RESCO - $1,847.22 and WESCO - $1,473.60; for a total amount of $11,875.03. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Rapacz supported by Commissioner Quirk to approve expenditures not to exceed $10,169.00 (quote plus 5% contingency for unexpected items) for engineering services from Eaton to make improvements to the Load Management System. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Riopelle supported by Commissioner Rapacz to award the bucket truck bid to C&M Ford for the quote price of $59,000.00. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Rapacz supported by Commissioner Quirk to approve the AT40G Altec bucket truck body, as presented. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Riopelle to approve and sign the 2024 Accounts for Charge Off. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Rapacz supported by Commissioner Quirk to approve hiring a new Assistant Line Foreman and request Civil Service to start the process. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Rapacz supported by Commissioner Quirk to approve updates to the Distributed Energy Resource Interconnection Policy and Rules Booklet, file at the Business Office and publish that the Water and Light Department is obligated to interconnect with and purchase electricity from Cogenerators and Small Power Producers. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Rapacz to adjourn at 8:28 am to the next regular meeting on March 5, 2025, at 8:00 am to be held in the City Council Chambers. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None Kristen Shipes Commission Secretary  Rebates 3/5/25 Rebate Name Amount Commercial Lighting Replacement American Crystal Sugar Co $2,264.06 Commercial VFD American Crystal Sugar Co $49,026.72 ECM Ebertowski $150.00 Residential LED Temple $49.90 Total $51,490.68 
          3/3/2025     Water  and Light Commission   Keith  Mykleseth 


Electric
Vehicle Charging Station Termination Agreement
    The Minnesota Municipal Power Agency Board has decided to discontinue it's EV Charging Station Pilot Project. Terms of the Termination Agreement attached.        
     Recommend the Water and Light Commission approve termination of the EV Charging Station Pilot Project, and have the Vice Chair sign the Termination Agreement on behalf of the Water and Light Commission.  TERMINATION AGREEMENT (MMPA EV CHARGER PROJECT) This Termination Agreement is made effective March __, 2025 (the “Effective Date”), by and between Minnesota Municipal Power Agency (“MMPA”), and the City of East Grand Forks, Minnesota, acting through its division, East Grand Forks Water & Light (the “City”). MMPA and the City are each sometimes referred to in this Termination Agreement as a “Party” and are collectively referred to as the “Parties.” The Parties entered into that certain License Agreement (MMPA EV Charger Project) dated October 7, 2021 (as the same may have previously been amended, the “License Agree- ment”). All capitalized terms not defined in this Termination Agreement shall have the meaning set forth in the License Agreement. The Parties desire to terminate the License Agreement in accordance with the terms and conditions of this Termination Agreement. Now, therefore, the Parties agree as follows: SECTION 1 T ERMINATION OF L ICENSES Effective as of the Effective Date, MMPA quit claims, transfers and relinquishes to the City all of the licenses and any rights to the License Areas and other parts of the Property. The City assumes the License Areas in an “as-is, where-is” conditions and releases MMPA from all terms and conditions of the Licenses. SECTION 2 C ONVEYANCE OF EV C HARGER F ACILITIES MMPA hereby conveys and transfers the EV Charger Facilities to the City on an “as-is, where is” basis. The City acknowledges that MMPA makes no representation or warranty regarding the EV Charger Facilities whatsoever, accepts the EV Charger Facilities in the current condition and location, and agrees that MMPA has no obligation to remove the EV Charger Facilities from the Property or restore the Property in any manner. SECTION 3 M UTUAL R ELEASE (a) Each Party hereby releases and discharges the other from any and all liability, loss, damages, causes of action and claims, whether currently known or unknown, suffered by such Party with respect to the EV Charger Facilities (in- cluding the installation, maintenance, and operation thereof) incurred or accruing before and through the Effective Date. (b) Subject to the tort liability limits provided under Minn. Stat. chap- ter 466, the City hereby agrees to indemnify and hold MMPA harmless against  liability for physical damage to property and for physical injuries to any person arising from the EV Charger Facilities or the use thereof by any person. SECTION 4 T ERMINATION F EE In consideration of the provisions of this Termination Agreement, MMPA will pay the City a termination fee in the amount of $3,000 within twenty (20) business days of the Effec- tive Date. The parties hereby execute this Agreement as of the date first stated above. City of East Grand Forks By: _________________________________ Name: ______________________________ Its: _________________________________ By: _________________________________ Name: ______________________________ Its: _________________________________ By: _________________________________ Name: ______________________________ Its: _________________________________ Minnesota Municipal Power Agency By Avant Energy, Inc., its Agent By: _________________________________ Name: ______________________________ Its: _________________________________ -2-