Water & Light Commission Agendas & Packets

WATER & LIGHT COMMISSION MEETING AGENDA May 7, 2025 8:00 a.m., City Hall Council Chambers 1. Call meeting to order 2. Approve minutes from previous meeting – April 16, 2025 3. Bills and payroll 4. Comments from the public 5. Reports a. Widseth i. Todd ii. Steve b. City Attorney 6. Old Business 7. Request to Donate Water to EGF Pool 8. Authorization to begin Electrical System Planning Study and System Analysis 9. Recommendation for 2025 Miscellaneous Electrical Distribution Projects 10. Water Treatment Plant Operator Resignation 11. Plant Reservoir Repairs 12. Sugar Hills Substation Roofing Project Bids 13. Department Heads 14. Commissioner’s reports 15. Adjourn to May 21, 2025 at 8:00 a.m. Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held on April 16, 2025, at 8:00 am in the City Council Chambers. Present: Grinde, Quirk (Interactive Technology), Rapacz, Riopelle Absent: None Also present: Ron Galstad, Keith Mykleseth, Brian Johnson, Tyler Tretter, Steve Emery, Todd Forster, Brianna Feil, Jordan Midgarden, Corey Thompson, Karla Anderson, Tom Schneiderman It was moved by Commissioner Rapacz supported by Commissioner Quirk to approve the minutes of the previous regular meeting held on April 2, 2025. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Rapacz to authorize the Secretary to issue payment of the recommended bills and payroll in the amount of $1,413,448.94. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Rapacz to allow staff to advertise a Request for Proposal for new software and solicit proposals from vendors. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None Commissioner Grinde presented Tom Schneiderman with a plaque and recognized him for almost 17 years of service as a Water Distribution Maintenance Operator. It was moved by Commissioner Rapacz supported by Commissioner Quirk to adjourn at 8:15 am to the next regular meeting on May 7, 2025, at 8:00 am to be held in the City Council Chambers. Voting Aye: Grinde, Quirk, Rapacz, Riopelle Voting Nay: None Kristen Shipes Commission Secretary  Rebates 5/7/2025 Rebate Name Amount Commercial Lighting Replacement Sacred Heart $11,600.00 Commercial Weatherization - Window Replacement East Grand Inn $4,425.00 ECM Anderson $150.00 Electric Water Heater Malone $50.00 Refrigerator Burton $75.00 Refrigerator - Recycle Deitz $50.00 Refrigerator - Recycle Larson $50.00 Washing Machine-Top Load Fitzpatrick $75.00 Weatherization - Residential Smith $500.00 Total $16,975.00        
  
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 .% 5%>#105+$%4>$10 6+0)>< 6%4>(4>'..+0)>6*%>*%4.1#,>11.> Request for W&L Commission Action Date: April 30, 2025 To: East Grand Forks Water & Light Commissioners; Keith Mykleseth, General Manager From: Todd Forster, Widseth, Inc. RE: Authorization for engineering services to begin assembly of 2026-2030 Electrical Distribution System Planning Study and 2025 Arc Flash System Analysis Background: Water & Light’s current 5-year study was completed in 2017 and covered the years of 2018 thru 2022. The system model we developed for that study along with the customer loading and fault data we currently use to analyze the system is now almost 8 years old and needs updating. In addition to updating the utility’s electronic system model to reflect present conditions, this study will allow us to make system loading projections out to 2030 which will allow us to be proactive in planning and budgeting for future system construction needs. Widseth is proposing to complete this 5-year study for the not-to- exceed price of $74,300.00. Anticipated completion date would be prior to December 1, 2025. Water & Light’s current arc flash analysis was completed in February of 2016 and is now over 9 years old. Rule 410.A.3 of the 2023 National Electric Safety Code states that “The employer shall ensure that an assessment is performed to determine potential exposure to an electric arc for employees who work on or near energized lines, parts, or equipment.” This assessment will determine the potential electric arc value at each point on the system. With this information, employees will know what level of personal protective equipment (PPE) is required to be used when working on energized equipment in a particular area. Widseth is proposing to complete this arc flash analysis for the not-to-exceed price of $6,300.00. The new electronic system model detailed in the 5-year study would need to be completed prior to performing this arc flash analysis. Anticipated completion date would follow approximately 4 weeks after the completion of the 5-year study. Refer to the attached Widseth proposal letter for additional information regarding the completion of each study. Recommendation: 1. Authorize Widseth to begin assembly of 2026-2030 Electrical Distribution System Planning Study for the not-to-exceed price of $74,300.00. 2. Authorize Widseth to begin assembly of 2025 Arc Flash System Analysis for the not-to- exceed price of $6,300.00. Request for W&L Commission Action Date: May 1, 2025 To: East Grand Forks Water & Light Commissioners; Keith Mykleseth, General Manager From: Todd Forster, Widseth, Inc. RE: Construction contract recommendation for the 2025 Miscellaneous Electrical Distribution Construction projects Background: Bids for the 2025 Miscellaneous Electrical Distribution Construction projects were opened on April 24, 2025, at 2:00 pm CDT. Four bids were received: Parsons Electric; North-Holt Electric; Fusion Automation; and AEI Construction. The engineering estimate for this work was $45,583.26. Low bidder was Parsons Electric at $60,034.18. The low bid was approximately 32% higher than the engineer’s estimate. Parsons previously completed the 2022 Miscellaneous Electrical Distribution Construction contract, and their work was satisfactory. Refer to attached bid tabulation for a construction unit breakdown of each bid received. Recommendation: Approval and award of the 2025 Miscellaneous Electrical Distribution Construction bid to Parsons Electric, LLC in the amount of $60,034.18 as recommended by the Engineer, Widseth, Inc.  BID TABULATION 2025 MISCELLANEOUS ELECTRICAL DISTRIBUTION CONSTRUCTION FOR WATER, LIGHT, POWER & BUILDING COMMISSION EAST GRAND FORKS, MINNESOTA BID DATE: APRIL 24, 2025 WIDSETH PROJECT NO. 2024-12204 REVISED: 5/1/2025 Parsons Electric, LLC North-Holt Electric, Inc. Fusion Automation, Inc. Widseth, Inc. (ESTIMATE) 3451 South University Drive 20914 430th Ave SW 622 South 15th Street 3535 South 31st Street, Suite 202 Fargo, ND 58104 East Grand Forks, MN 56721 Grand Forks, ND 58201 Grand Forks, ND 58201 Labor & Extended Labor & Extended Labor & Extended Labor & Extended Unit UOM Qty Labor Material Material Price Labor Material Material Price Labor Material Material Price Labor Material Material Price W50U /FT 492 $5.85 $0.85 $6.70 $3,296.40 $4.00 $2.00 $6.00 $2,952.00 $3.75 $0.25 $4.00 $1,968.00 $1.68 $0.00 $1.68 $826.56 W10U /FT 720 $1.85 $0.85 $2.70 $1,944.00 $4.00 $1.00 $5.00 $3,600.00 $2.75 $0.25 $3.00 $2,160.00 $0.81 $0.00 $0.81 $583.20 TRACER /FT 404 $0.25 $0.15 $0.40 $161.60 $1.25 $0.25 $1.50 $606.00 $0.50 $0.25 $0.75 $303.00 $0.21 $0.00 $0.21 $84.84 FIBER-12 /FT 5,036 $1.55 $0.20 $1.75 $8,813.00 $2.00 $0.80 $2.80 $14,100.80 $3.00 $0.25 $3.25 $16,367.00 $0.79 $0.00 $0.79 $3,978.44 DMT /FT 4,285 $0.25 $0.11 $0.36 $1,542.60 $1.00 $0.38 $1.38 $5,913.30 $0.50 $0.25 $0.75 $3,213.75 $0.21 $0.00 $0.21 $899.85 X-PRI /FT 492 $3.95 $0.32 $4.27 $2,100.84 $1.00 $0.00 $1.00 $492.00 $3.25 $0.50 $3.75 $1,845.00 $1.68 $0.00 $1.68 $826.56 X-TRACER /FT 164 $0.25 $0.15 $0.40 $65.60 $1.00 $0.00 $1.00 $164.00 $0.25 $0.25 $0.50 $82.00 $0.21 $0.00 $0.21 $34.44 TBH1 /FT 197 $19.50 $0.32 $19.82 $3,904.54 $26.00 $4.00 $30.00 $5,910.00 $15.00 $4.00 $19.00 $3,743.00 $8.65 $0.00 $8.65 $1,704.05 BOR-2F /FT 1,284 $9.00 $0.75 $9.75 $12,519.00 $10.00 $4.00 $14.00 $17,976.00 $14.00 $1.00 $15.00 $19,260.00 $8.11 $0.00 $8.11 $10,413.24 BOR-4 /FT 86 $12.20 $1.10 $13.30 $1,143.80 $20.00 $4.00 $24.00 $2,064.00 $15.00 $1.00 $16.00 $1,376.00 $10.00 $0.00 $10.00 $860.00 CONC-R SQ FT 32 $58.00 $12.50 $70.50 $2,256.00 $80.00 $13.75 $93.75 $3,000.00 $325.00 $50.00 $375.00 $12,000.00 $36.52 $36.52 $73.04 $2,337.28 EXC EA 4 $330.00 $15.00 $345.00 $1,380.00 $650.00 $150.00 $800.00 $3,200.00 $500.00 $50.00 $550.00 $2,200.00 $351.49 $0.00 $351.49 $1,405.96 HY-SEED SQ FT 452 $1.25 $0.90 $2.15 $971.80 $5.00 $3.00 $8.00 $3,616.00 $5.00 $1.50 $6.50 $2,938.00 $6.06 $9.84 $15.90 $7,186.80 WTAPE /FT 252 $0.25 $0.05 $0.30 $75.60 $2.00 $0.00 $2.00 $504.00 $1.25 $0.00 $1.25 $315.00 $0.17 $0.00 $0.17 $42.84 CND2 /FT 1,452 $0.90 $0.10 $1.00 $1,452.00 $3.00 $1.00 $4.00 $5,808.00 $4.00 $0.50 $4.50 $6,534.00 $1.03 $0.00 $1.03 $1,495.56 CND4 /FT 212 $1.10 $0.10 $1.20 $254.40 $4.00 $2.00 $6.00 $1,272.00 $8.00 $1.00 $9.00 $1,908.00 $3.24 $0.00 $3.24 $686.88 BELL2 EA 10 $20.00 $0.50 $20.50 $205.00 $20.00 $5.00 $25.00 $250.00 $45.00 $5.00 $50.00 $500.00 $5.41 $0.00 $5.41 $54.10 BELL4 EA 4 $22.00 $0.50 $22.50 $90.00 $20.00 $5.00 $25.00 $100.00 $50.00 $6.00 $56.00 $224.00 $5.41 $0.00 $5.41 $21.64 BELL6 EA 6 $25.00 $0.50 $25.50 $153.00 $20.00 $5.00 $25.00 $150.00 $60.00 $7.00 $67.00 $402.00 $5.41 $0.00 $5.41 $32.46 PT3-GS EA 1 $480.00 $15.00 $495.00 $495.00 $500.00 $250.00 $750.00 $750.00 $750.00 $100.00 $850.00 $850.00 $334.74 $0.00 $334.74 $334.74 PLB1730F EA 4 $430.00 $15.00 $445.00 $1,780.00 $250.00 $250.00 $500.00 $2,000.00 $500.00 $125.00 $625.00 $2,500.00 $389.88 $0.00 $389.88 $1,559.52 GP EA 2 $900.00 $1,200.00 $2,100.00 $4,200.00 $300.00 $200.00 $500.00 $1,000.00 $825.00 $50.00 $875.00 $1,750.00 $243.45 $222.79 $466.24 $932.48 BLDG LOT 2 $480.00 $235.00 $715.00 $1,430.00 $1,200.00 $1,645.00 $2,845.00 $5,690.00 $2,500.00 $250.00 $2,750.00 $5,500.00 $616.46 $547.76 $1,164.22 $2,328.44 B&M LOT 1 $9,800.00 $0.00 $9,800.00 $9,800.00 $2,460.00 $5,000.00 $7,460.00 $7,460.00 $4,000.00 $0.00 $4,000.00 $4,000.00 $5,665.04 $1,288.34 $6,953.38 $6,953.38 TOTAL BID PRICE: $60,034.18 TOTAL BID PRICE: $88,578.10 TOTAL BID PRICE: $91,938.75 TOTAL BID PRICE: $45,583.26 Extended Price value shown in Proposal Schedule does not equal Labor & Material value times estimated quantity. As stated in Specification Section 00100 Article 14.01.C, "Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices." Total Base Bid value on Proposal Schedule was shown as $59,999.74 Total Base Bid value on Proposal Schedule was shown as $88,828.10  BID TABULATION 2025 MISCELLANEOUS ELECTRICAL DISTRIBUTION CONSTRUCTION FOR WATER, LIGHT, POWER & BUILDING COMMISSION EAST GRAND FORKS, MINNESOTA BID DATE: APRIL 24, 2025 WIDSETH PROJECT NO. 2024-12204 REVISED: 5/1/2025 AEI Construction, Inc. Widseth, Inc. (ESTIMATE) 150 Second Street SW 3535 South 31st Street, Suite 202 NOT USED NOT USED Perham, MN 56573 Grand Forks, ND 58201 Labor & Extended Labor & Extended Labor & Extended Labor & Extended Unit UOM Qty Labor Material Material Price Labor Material Material Price Labor Material Material Price Labor Material Material Price W50U /FT 492 $5.00 $0.00 $5.00 $2,460.00 $1.68 $0.00 $1.68 $826.56 W10U /FT 720 $3.00 $0.00 $3.00 $2,160.00 $0.81 $0.00 $0.81 $583.20 TRACER /FT 404 $2.00 $0.00 $2.00 $808.00 $0.21 $0.00 $0.21 $84.84 FIBER-12 /FT 5,036 $3.00 $0.00 $3.00 $15,108.00 $0.79 $0.00 $0.79 $3,978.44 DMT /FT 4,285 $3.00 $0.00 $3.00 $12,855.00 $0.21 $0.00 $0.21 $899.85 X-PRI /FT 492 $2.00 $0.00 $2.00 $984.00 $1.68 $0.00 $1.68 $826.56 X-TRACER /FT 164 $1.00 $0.00 $1.00 $164.00 $0.21 $0.00 $0.21 $34.44 TBH1 /FT 197 $25.00 $0.00 $25.00 $4,925.00 $8.65 $0.00 $8.65 $1,704.05 BOR-2F /FT 1,284 $18.00 $0.00 $18.00 $23,112.00 $8.11 $0.00 $8.11 $10,413.24 BOR-4 /FT 86 $27.00 $0.00 $27.00 $2,322.00 $10.00 $0.00 $10.00 $860.00 CONC-R SQ FT 32 $1,000.00 $17.82 $1,017.82 $32,570.24 $36.52 $36.52 $73.04 $2,337.28 EXC EA 4 $6,000.00 $0.00 $6,000.00 $24,000.00 $351.49 $0.00 $351.49 $1,405.96 HY-SEED SQ FT 452 $4.00 $0.00 $4.00 $1,808.00 $6.06 $9.84 $15.90 $7,186.80 WTAPE /FT 252 $1.00 $0.00 $1.00 $252.00 $0.17 $0.00 $0.17 $42.84 CND2 /FT 1,452 $4.00 $0.00 $4.00 $5,808.00 $1.03 $0.00 $1.03 $1,495.56 CND4 /FT 212 $10.00 $0.00 $10.00 $2,120.00 $3.24 $0.00 $3.24 $686.88 BELL2 EA 10 $150.00 $0.00 $150.00 $1,500.00 $5.41 $0.00 $5.41 $54.10 BELL4 EA 4 $175.00 $0.00 $175.00 $700.00 $5.41 $0.00 $5.41 $21.64 BELL6 EA 6 $200.00 $0.00 $200.00 $1,200.00 $5.41 $0.00 $5.41 $32.46 PT3-GS EA 1 $1,000.00 $0.00 $1,000.00 $1,000.00 $334.74 $0.00 $334.74 $334.74 PLB1730F EA 4 $600.00 $0.00 $600.00 $2,400.00 $389.88 $0.00 $389.88 $1,559.52 GP EA 2 $1,000.00 $255.42 $1,255.42 $2,510.84 $243.45 $222.79 $466.24 $932.48 BLDG LOT 2 $750.00 $207.90 $957.90 $1,915.80 $616.46 $547.76 $1,164.22 $2,328.44 B&M LOT 1 $10,000.00 $0.00 $10,000.00 $10,000.00 $5,665.04 $1,288.34 $6,953.38 $6,953.38 TOTAL BID PRICE: $152,682.88 TOTAL BID PRICE: $45,583.26 TOTAL BID PRICE: $0.00 TOTAL BID PRICE: $0.00  BID TABULATION 2025 MISCELLANEOUS ELECTRICAL DISTRIBUTION CONSTRUCTION FOR WATER, LIGHT, POWER & BUILDING COMMISSION EAST GRAND FORKS, MINNESOTA BID DATE: APRIL 24, 2025 WIDSETH PROJECT NO. 2024-12204 REVISED: 5/1/2025 PARSONS NORTH HOLT FUSION AEI WSN Diff vs Diff vs Diff vs Diff vs Diff vs Unit UOM Qty Low Bid Low Bid Low Bid Low Bid Low Bid W50U /FT 492 $0.00 -$344.40 -$1,328.40 -$836.40 -$2,469.84 W10U /FT 720 $0.00 $1,656.00 $216.00 $216.00 -$1,360.80 TRACER /FT 404 $0.00 $444.40 $141.40 $646.40 -$76.76 FIBER-12 /FT 5,036 $0.00 $5,287.80 $7,554.00 $6,295.00 -$4,834.56 DMT /FT 4,285 $0.00 $4,370.70 $1,671.15 $11,312.40 -$642.75 X-PRI /FT 492 $0.00 -$1,608.84 -$255.84 -$1,116.84 -$1,274.28 X-TRACER /FT 164 $0.00 $98.40 $16.40 $98.40 -$31.16 TBH1 /FT 197 $0.00 $2,005.46 -$161.54 $1,020.46 -$2,200.49 BOR-2F /FT 1,284 $0.00 $5,457.00 $6,741.00 $10,593.00 -$2,105.76 BOR-4 /FT 86 $0.00 $920.20 $232.20 $1,178.20 -$283.80 CONC-R SQ FT 32 $0.00 $744.00 $9,744.00 $30,314.24 $81.28 EXC EA 4 $0.00 $1,820.00 $820.00 $22,620.00 $25.96 HY-SEED SQ FT 452 $0.00 $2,644.20 $1,966.20 $836.20 $6,215.00 WTAPE /FT 252 $0.00 $428.40 $239.40 $176.40 -$32.76 CND2 /FT 1,452 $0.00 $4,356.00 $5,082.00 $4,356.00 $43.56 CND4 /FT 212 $0.00 $1,017.60 $1,653.60 $1,865.60 $432.48 BELL2 EA 10 $0.00 $45.00 $295.00 $1,295.00 -$150.90 BELL4 EA 4 $0.00 $10.00 $134.00 $610.00 -$68.36 BELL6 EA 6 $0.00 -$3.00 $249.00 $1,047.00 -$120.54 PT3-GS EA 1 $0.00 $255.00 $355.00 $505.00 -$160.26 PLB1730F EA 4 $0.00 $220.00 $720.00 $620.00 -$220.48 GP EA 2 $0.00 -$3,200.00 -$2,450.00 -$1,689.16 -$3,267.52 BLDG LOT 2 $0.00 $4,260.00 $4,070.00 $485.80 $898.44 B&M LOT 1 $0.00 -$2,340.00 -$5,800.00 $200.00 -$2,846.62 TOTAL BID AMOUNT: $60,034.18 $88,578.10 $91,938.75 $152,682.88 $45,583.26 TOTAL DIFFERENCE: $0.00 $28,543.92 $31,904.57 $92,648.70 -$14,450.92 Dollar difference ABOVE low bidder's Extended Price value Dollar difference BELOW low bidder's Extended Price value  CONFIRMATION OF REQUEST FOR ENGINEERING SERVICES CLIENT: EGF Water & Light LOCATION: East Grand Forks, Mn SERVICE REQUESTED BY: Brian Johnson, Water Plant Supt DATE: April 28, 2025 PROJECT: I MG Concrete Reservoir Rehabilitation DESCRIPTION OF WORK INVOLVED: Prepare plans/ specifications for Rehabilitation of I MG Concrete Ground Storage Reservoir located adjacent to Water Plant. Scope of work as identified in inspection report completed by KL M Engineering dated June 2019. Widseth to provide a complete set of plans/ specifications and submit to Minnesota Department of Health (MOH) for plan review approval. Widseth to further assist with obtaining bids/ quotes as necessary along with providing a bid tabulation and recommendation of award. During construction Widseth to provide construction observation & all necessary project management duties through project closeout. ESTIMATED ENGINEERING COSTS: DESCRIPTION: WIDSETH LABOR & EXPENSES: Prepare Plans & Specifications - Hourly (Estimated Fee) $8,000.00 Project Management/ Inspection - Hourly (Estimated Fee) $12,000.00 Total Estimated Fee $20,000.00 TIME SCHEDULE FOR SERVICES: Complete and submit plans to MOH by May 30, 2025. Construction anticipated to be completed summer I fall 2025. BILLING METHOD: BILLING SCHEDULE: (X) Hourly (X) Monthly () Percentage () Phased U Lump Sum () Upon Completion () Other REMARKS: Billing to be on an hourly basis. Client responsible for all fees associated with plan reviews/ permitting. WIDSETH agrees to perform the described work as set forth above. The CLIENT agrees to make payment for work performed within thirty (30) days after receipt of billing. SUBMI//idp APPROVED: EGF Water & Light BY: � /, BY: DAT E: _____ ______ 
          4/30/2025     Water  and Light Commission   Todd  Grabanski 


Sugar
Hills Substation Roofing Project Bids
    The Sugar Hills Substation is in need of roof replacement. We have received two bids to move forward with the capital project.  See attached proposals.       
     Recommend approving the proposal from Don's ABC Seamless Inc. for Sugar Hills Substation roof replacement.