Water & Light Commission Agendas & Packets

WATER & LIGHT COMMISSION MEETING AGENDA August 6, 2025 8:00 a.m., City Hall Council Chambers 1. Call meeting to order 2. Approve minutes from previous meeting – July 16, 2025 3. Bills and payroll 4. Comments from the public 5. Reports a. Widseth i. Todd ii. Steve b. City Attorney 6. Old Business 7. Consideration of Project Award - 1MG Concrete Reservoir Rehabilitation 8. Construction Recommendation - 2025 Business Highway 2 Lighting Extension 9. East Grand Forks American Legion Baseball Donation Request 10. Department Heads 11. Commissioner’s reports 12. Adjourn to August 21, 2025 at 8:00 a.m. Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held on July 16, 2025, at 8:00 am in the City Council Chambers. Present: Quirk, Grinde, Rapacz, Riopelle Absent: None Also present: Ron Galstad, Keith Mykleseth, Brian Johnson, Todd Grabanski, Steve Emery, Todd Forster, Brianna Feil, Jordan Midgarden, Corey Thompson, Karla Anderson, Ryan Swang It was moved by Commissioner Grinde supported by Commissioner Rapacz to approve the minutes of the previous regular meeting held on July 2, 2025. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Rapacz supported by Commissioner Grinde to authorize the Secretary to issue payment of the recommended bills and payroll in the amount of $1,353,187.63. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None The 2025 Business Highway 2 Lighting Extension bid opening date has been rescheduled to July 31, 2025, at 2:00 pm. It was moved by Commissioner Grinde supported by Commissioner Rapacz to approve providing complimentary power and water for the 2025 CATS Incredible Celebration to be held July 25-27, 2025, as requested by Ryan Swang of the EGF Fire Department. This request also includes the DSC to hang a banner across Demers Ave for the event. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None It was moved by Commissioner Grinde supported by Commissioner Rapacz to adjourn at 8:17 am to a closed meeting, pursuant to MN Statute 13D.03 which allows the Commission to meet in a closed session to consider labor negotiation strategies, in the Water & Light Conference Room. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None Kristen Shipes Commission Secretary Minutes of the closed meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held on July 16, 2025, at 8:35 am in the Water & Light Conference Room. Present: Quirk, Grinde, Rapacz, Riopelle Absent: None Also Present: Keith Mykleseth, Tessia Melvin (interactive technology) This meeting is closed pursuant to MN Statute 13D.03 which allows the Commission to meet in closed session to consider labor negotiation strategies. Salary Survey Presentation – Tessia Melvin (David Drown Associates) It was moved by Commissioner Grinde supported by Commissioner Rapacz to adjourn at 9:23 am to the next regular meeting on August 6, 2025, at 8:00 am to be held in the City Council Chambers. Voting Aye: Quirk, Grinde, Rapacz, Riopelle Voting Nay: None Kristen Shipes Commission Secretary  Rebates 8/6/2025 Rebate Name Amount AC Tune-up Melgaard $60.00 AC Tune-up Klapperich $60.00 AC Tune-up Thoreson $60.00 AC Tune-up Holje $60.00 AC Tune-up Varnson $60.00 AC Tune-up Kaiser $60.00 AC Tune-up Berg $60.00 Refrigerator Carlson $75.00 Refrigerator Medford $75.00 Refrigerator - Recycle Carlson $50.00 Total $620.00 
          July,  31 2025    Members  of the Commission   Steve  Emery,PE 


Consider
Award of Project - 1MG Concrete Reservoir Rehabilitation
    We will be receiving Quotes on 8/01/25 for the above referenced project. We have solicited a request for Quotes from four (4) contractors.  We did hold a prebid meeting on 7/21/25 to allow contractors to get inside the reservoir and review scope of work to assist them in preparing their quote. Unfortunately, only one of the contractors was in attendance and they did get inside the reservoir and looked at the work being proposed. Due to timing we will be bringing bid results and such to the meeting for review and discussion.    
     No recommendation at this time. Request for W&L Commission Action Date: August 1, 2025 To: East Grand Forks Water & Light Commissioners; Keith Mykleseth, General Manager From: Todd Forster, Widseth, Inc. RE: Construction contract recommendation for the 2025 Business Highway 2 Lighting Extension project Background: Bids for the 2025 Business Highway 2 Lighting Extension project were opened on July 31, 2025, at 2:00 pm CDT. Three bids were received: Northwest Electric, Inc.; NC3, LLC; and Strata Corporation. The engineering estimate for this work was $162,997.78. Apparent low bidder was NC3, LLC at $202,127.33 however, they did not acknowledge the issuance of Addendum No. 1 on their bid document. As this addendum changed the catalog number of one of the Contractor-furnished material items, it is our opinion that not acknowledging the addendum disqualifies their bid. The next lowest bidder was Northwest Electric, Inc. at $208,071.20 and all their paperwork was in order. Northwest Electric’s bid was approximately 28% higher than the engineer’s estimate. To my knowledge, Northwest Electric, Inc. has not completed any previous projects for Water & Light. Due to the timing of the bid opening and the submittal deadline for this request, we were not able to include a detailed bid tabulation with this request for commission action. That document will be handed out for review at the commission meeting. A completed Bid Opening Tabulation Sheet with just bid totals, is attached for your review. Recommendation: Approval and award of the 2025 Business Highway 2 Lighting Extension bid to Northwest Electric, Inc. in the amount of $208,071.20 as recommended by the Engineer, Widseth, Inc.  BID OPENING TABULATION SHEET ENGINEER: Widseth Smith Nolting PROJECT: 2023-10694 3590 South 42nd Street Grand Forks, ND 58201 ESTIMATE: $162,998 Phone: 701-738-8480 Fax: 701-795-1978 BID DATE: July 31, 2025 @ 2:00PM CDT LOCATION: OFFICE OF THE COMMISSION, CITY HALL EAST GRAND FORKS WATER & LIGHT EAST GRAND FORKS, MN 2025 BUSINESS HIGHWAY 2 LIGHTING EXTENSION Acknowledge Responsible Bidder Bid Bond Bidder Name Addendum Contractor Bid Amount Notes No. Amount No. 1 C-452 NC3, LLC 1 44926 State 92 10% No Yes $202,127.33 Did not acknowledge Addendum No. 1 on the bid form. Clearbrook, MN 56634 Northwest Electric, Inc. 2 611 Hwy 59 10% Yes Yes $208,071.20 Newfolden, MN 56738 Strata Corporation 3 1600 N. 48th St. 10% Yes Yes $239,558.70 Grand Forks, ND 58203 4 5 6 7 8 9 10 Request for Water and Light Commission Action Date: 7-28-25 To: Water and Light Commission From: Keith Mykleseth RE: East Grand Forks American Legion Baseball Donation Request Background: The East Grand Forks American Legion Baseball Team is participating in the State Tournament. Requesting $500 donation to help with expenses. Recommendation: Recommend Water and Light Commission approve as presented.