Plan Commission

Minutes Village of East Troy Plan Commission & Architectural Review Board December 12, 2016 1. Call to order – Administrator Suhm called the meeting to order at 6:30 pm 2. Verification of open meeting notice - Administrator Suhm verified the meeting had been posted according to open meetings laws. 3. Roll call Present: Trustee Seager, Commissioners Edward Arendt, John Grudnowski, Linda Kaplan, Anna Mack Excused: President Timms, Commissioner Nelson Others: Zoning Administrator Tim Schwecke and Administrator Suhm Administrator Suhm asked for appointment of a chairperson in absence of President Timms. Motion by Commissioner Grudnowski, second by Commissioner Mack to appoint Trustee Seager as the chairperson for the meeting. Motion carried 5-0. 4. Approve Plan Commission minutes of November 14, 2016 Motion by Commissioner Arendt, second by Commissioner Grudnowski to approve the minutes dated November 14, 2016. Motion carried. 5. Citizen participation Brady Fredericks, Bluff Road in Little Prairie, who represents Malcolm Drilling Company, informed the Board that they are looking at making an investment in East Troy with a new construction yard and shop. They have been watching the progress at the meetings regarding the text amendment related to contractor’s yards so they can move forward with their plans. 6. Site plan/plan of operation for Accurate Housing located at 2624 Corporate Circle; Accurate Housing, applicant (application 2016-38) A. Possible decision by the Plan Commission Representative was not present, so item was tabled until later in the meeting. Motion by Trustee Seager, second by Commission Kaplan to table until later in the evening. Motion carried. Plan Commission Minutes December 12, 2016 Page 2 of 6 7. Conditional use application to establish a gas station/minimart at 2711 Main Street; Jennie Nuell, applicant (application 2016-40) Commissioner Kaplan excused herself from the meeting. Trustee Seager opened the public hearing. A. Public hearing Jenni Nuell, 8135 West Murial Place, Milwaukee, WI 53218 stated that she would like to open the Marathon Gas Station at 2711 Main St. as a sole proprietorship and convenience store. Her plans are to operate the property as is and there will be no major changes other than lighting. Zoning Administrator Schwecke reviewed his staff report dated December 8, 2016, and stated the gas station has been closed for over a year, which makes a new conditional use permit necessary. He pointed out the six findings that are needed to make from the zoning code. He reviewed the draft conditional use order, stating the findings of fact were included on the first and second pages and the second page also addressed repealing the prior conditional use approval for the property. The conditional use authorizes the applicant to use it as a gas station/mini mart. Zoning Administrator Schwecke asked the applicant if she had reviewed the approval document for the conditional use and she stated that she had reviewed it and there were no questions. Zoning Administrator Schwecke informed the Commission as part of the process the applicant will make sure underground storage tanks are in compliance. He stated the conditional use does state it will carry forward if there is new ownership as long as the Village is notified of the change in ownership. Trustee Seager asked if there were further comments for the public hearing. With no further comments, he closed the public hearing. B. Possible recommendation by the Plan Commission to the Village Board Motion by Commissioner Grudnowski, second by Commissioner Mack, to recommend the Village Board approve the Conditional Use, subject to the terms in the draft conditional use order dated December 8, 2016. Motion carried. 8. Site plan/plan of operation for a gas station/minimart at 2711 Main Street; Jennie Nuell, applicant (application 2016-41) A. Possible decision by the Plan Commission Zoning Administrator Schwecke reported there were no changes proposed to the building or canopy. There will be new outdoor lighting and the intent is to use the existing fixtures and put in new LED bulbs. Plan Commission Minutes December 12, 2016 Page 3 of 6 Motion by Commissioner Grudnowski, second by Commissioner Mack to approve the site plan and plan of operation for the gas station at 2711 Main Street consisting of the existing building and adjoining parking area provided the Village Board approves the conditional use for the proposed use. Motion carried. 9. Extraterritorial review of a one-lot certified survey map in the Town of East Troy off of CTH L; Howard and Maureen Gleason, applicant (application 2016- 42) A. Possible recommendation by the Plan Commission to the Village Board Zoning Administrator Schwecke reviewed his staff report dated December 8, 2016. The CSM presented created a parcel that was 5.3 acres. He stated the proposed lot does not have physical access to a public road and the requirement under the Village land division code is that each lot has 50’ of street frontage. The surveyor was not aware of that requirement. Howard Gleason, 1195 County Road L, stated he would like to access the property from an easement on another property he owns that is 50 feet wide. They would like to do the easement because the gravel drive is already there. The new lot is zoned C2. He is asking the Village to consider waiving the 50 foot street frontage requirement, allowing them to use the existing driveway via easement. He expressed concerns about adding an additional access to the highway in close proximity to the existing driveway. He stated the Town of East Troy and Walworth County do not have an issue with this. Zoning Administrator Schwecke stated, unfortunately, the surveyor had contacted him and stated he was not aware the property was within the Village’s ETZ jurisdiction so he did not take the Village requirements into consideration. Mr. Gleason explained the piece of property in front of the parcel that is zoned A2 has stormwater management on it in the area where the parcel would be required to extend to the road. He would like to keep that area part of the larger parcel rather than the new parcel this CSM would create if street access is required. The Commission discussed options with Mr. Gleason, stating they could approve the street frontage requirement or table for time to come up with a solution. Motion by Trustee Seager, second by Commissioner Arendt to table the extraterritorial certified survey map. Motion carried. 10. Amendments of the zoning code (Chapter 510 of the municipal code) with regard to personal storage facilities, contractor yards, school bus yards, and other matters (application 2016-43) Plan Commission Minutes December 12, 2016 Page 4 of 6 A. Public hearing Trustee Seager opened the public hearing. With no public comments made Zoning Administrator Schwecke reviewed his staff report dated December 7, 2016. The amendments were reviewed at the previous Plan Commission meeting and include allowing personal storage facilities as a conditional use in general industrial zoning, allowing contractor yards as a conditional use in light industrial and general industrial zoning and allowing bus yards as a conditional use in light industrial zoning and as a permitted use in general industrial zoning. The amendment also included the definition for contractor yards and development standards. He stated the changes requested at the prior Plan Commission meeting related to fencing and fugitive dust had been incorporated into the amendment. With no further comments Trustee Seager closed the public hearing. B. Possible recommendation by the Plan Commission to the Village Board Motion by Commissioner Arendt, second by Commissioner Kaplan to recommend approval of Ordinance 2016-15 to the Village Board based on the findings contained in the ordinance. Motion carried. 11. Discussion related to potential beautification efforts (e.g. signage (welcome/Village of East Troy, directional, etc.), landscaping and flowers in public areas and benches potentially sponsored by businesses) Administrator Suhm presented pictures President Timms had submitted of the gateways to the Village. The Plan Commission discussed:  The need for welcome signs with each population sign that currently exists  The need for consistency in signs using the same logo and slogan, if a slogan is used  The branding process and recent logo adoption, the need for a branding process if the Village wishes to use a slogan o Commissioner Mack recommended reaching out to the University of Wisconsin - Whitewater marketing program for assistance, discussing marketing with chamber and going back to the creator of the logo to continue the branding process  Trustee Seager suggested bringing together the different organizations and community groups for a joint meeting with the Plan Commission and Village Board regarding signage  Commissioner Kaplan suggested incorporating a map into the next discussion with the locations of each sign that currently exists depicted  The Commission discussed the Welcome to East Troy sign on Highway 20, the fact that they liked that sign and could build off of that to create Plan Commission Minutes December 12, 2016 Page 5 of 6 something similar, perhaps incorporating the community group signs into a welcome sign that follows this format. o Zoning Administrator Schwecke recommend the Commission consider allowing a community group to take on the organization and community group sign on private property, stating if it is part of the Village’s signs the Village would not be allowed to create criteria for inclusion on the sign  They also discussed other aspects of beautification such as directional signage throughout the Village, with Administrator Suhm stating the school district recently expressed a desire to see more directional signage to schools, hanging baskets and flags The Commission ultimately decided to hold off on the combined meeting with the Village Board and community service organizations. Administrator Suhm stated she would work on contacting the University of Wisconsin - Whitewater, talk to Ben Keating about the next steps in a branding effort, come back with a map identifying what currently exists for signage and asked that the Commission submit pictures of other community signage they are pleased with so the Commission could view these at the next meeting. The commission went back to item 6 on the agenda. Site plan/plan of operation for Accurate Housing located at 2624 Corporate Circle; Accurate Housing, applicant (application 2016-38) Possible decision by the Plan Commission Zoning Administrator Schwecke stated the applicant wants to get going on construction of the building. There were some items he wanted the applicant to be present for to discuss. He stated there are various things they still need to do and they are currently working with the Village Engineer regarding stormwater management. The stormwater maintenance agreement will need to be recorded with the register of deeds prior to any land disturbing activities. Trustee Seager inquired about the review of lighting. Zoning Administrator Schwecke explained they do have lighting on the existing area of the site, but will be adding lighting to the building and lighting into the new outdoor storage area, so a plan of that will need to be submitted for review and to approve the building elevations. Zoning Administrator Schwecke advised the Plan Commission it was at their discretion whether or not they wanted to approve the site plans without the applicant present. Plan Commission Minutes December 12, 2016 Page 6 of 6 Motion by Commissioner Grudnowski, second by Commission Mack to approve the building elevations and general site plan pursuant to the six conditions listed in the staff report dated December 9, 2016, and the proposed changes to the master site plan. Motion carried. 1. Recommendations for future agendas 2. Adjourn Motion Commission Arendt, second by Commissioner Kaplan to adjourn at 7:47 p.m.