Plan Commission

Minutes Village of East Troy Plan Commission & Architectural Review Board March 13, 2017 1. Call to order – Administrator Suhm called the meeting to order at 6:30 pm 2. Verification of open meeting notice - Administrator Suhm verified the meeting had been posted according to open meetings laws. 3. Roll call Present: Trustee Seager, Commissioners Edward Arendt, John Grudnowski, Linda Kaplan, Anna Mack, Kirk Nelson Excused: President Timms Others: Zoning Administrator Tim Schwecke and Administrator Suhm Administrator Suhm asked for a motion to appoint a chairperson. Motion by Commissioner Grudnowski, second by Commissioner Kaplan to appoint Trustee Seager as the chairperson of the meeting. Motion carried. 4. Approve Plan Commission minutes of February 13, 2017 Motion by Commissioner Kaplan, second by Commissioner Mack to approve the minutes dated February 13, 2017. Motion carried. 5. Citizen participation No citizen participation. 6. Dust control plan for Accurate Housing located at 2624 Corporate Circle; Accurate Housing, applicant; (application 2017-04) Zoning Administrator Schwecke reviewed his staff report dated March 8, 2017. The staff recommendation was to approve subject to review in 2018 and at that time the commission can determine whether or not they would like to continue an annual review. A. Possible decision by the Plan Commission Motion by Trustee Seager, second by Commissioner Mack to approve the dust control plan as proposed subject to review in 2018. At that time the Plan Commission will determine if additional reviews are necessary. Motion carried. 7. Site plan/plan of operation for an outdoor archery range located off Energy Drive (Parcel RA137200002); Village of East Troy, applicant; Jason Equitz, DPW, agent (application 2017-05) Plan Commission Minutes March 13, 2017 Page 2 of 5 Commissioner Nelson asked for clarification if the location was moved. It was clarified the original location proposed was never approved by the Board. The proposed location was approved by the Board. Commissioner Kaplan inquired what distance an arrow can travel. Trustee Seager stated average bow with an errant arrow would travel approximately 80 yards and the average bow shooting range is no more than 50 yards. Versus the distance to the backstop being 130 yards. DPW Equitz explained there is a wall (backstop) at the back of the range. Commissioner Grudnowski questioned if there would be a roof over the wall at the back of the range so an arrow could not travel over the wall. DPW Equitz explained there would be a roof on the pavilion to prevent that sort of trajectory, but no roof on the rear wall. The history regarding an archery range at this location was discussed. It was explained the Village received a grant from the DNR for this project and the DNR had reviewed the plans. The width of the lanes are eight feet each, with six lanes for a total of 48 feet wide. Commissioners discussed safety concerns related to approving the site plan. They also discussed concerns regarding the height of the wall at the back of the range. The proposed height was eight feet and it was questioned whether this would be adequate. Commissioner Mack stated she felt it was necessary to see reports from industry professionals or the design engineer regarding the safety of the plan and industry standards. Trustee Seager shared prior discussions regarding safety that had occurred and studies indicating the safety of archery in comparison to other sports such as soccer. He clarified he is volunteering time for the archery range and was aware of many of the details due to his involvement. DPW Director Equitz explained the neighboring property, Seal Tec, has been contacted and they did not have issues with the use of the property. Zoning Administrator Schwecke advised as a planner he looks for conflicts between adjoining properties and safety concerns. He reported nothing stood out to indicate great conflict. The property would not be heavily used and would only be open from dawn to dusk. He stated he understood the apprehension, but did not see anything that stood out as being problematic. The Commission discussed different options of approving the project subject to coming back for approval of the rear wall height and having experts come to the next meeting to Plan Commission Minutes March 13, 2017 Page 3 of 5 discuss safety concerns. They requested a detailed report from the engineer regarding design and safety. A. Possible decision by the Plan Commission Motion by Commissioner Kaplan, second by Commissioner Mack to table until next meeting for a more detailed report from the engineer. Motion carried with Trustee Seager abstaining. 8. Condo plat for 3001 and 3003 Graydon Avenue and 3005 and 3007 Graydon Avenue; Millenium Dream Homes LLC (Jesse Dropik, agent) applicant (application 2017-06) A. Possible recommendation by the Plan Commission to the Village Board Zoning Administrator Schwecke stated he had a letter from the applicant stating they are withdrawing the application. There was a change in plans and they will be coming back to the Commission next month. 9. Discussion related to potential amendment of zoning code regarding free- standing murals and penalties Zoning Administrator Schwecke reviewed his staff report dated March 8, 2017. He explained the memo addressed two issues. The first was in relation to a proposal by the Connect Communities group for their giant postcards project, which would essentially be murals throughout the Village. He explained the murals would be historical images or landscapes. Some will be inside of buildings and those are not regulated. However, under the sign code murals are allowed attached to a building however some of the planned Giant Postcards may be freestanding and the amendment is to allow for accommodating that. An application would be submitted to the Zoning Administrator and it would be verified that the applicant meets the criteria. The Commission discussed item 6 in the proposed ordinance, the amount of time the mural is allowed. They discussed reducing the time period from six months to four months. Zoning Administrator Schwecke noted the second item related to penalties and was intended to clean up the current ordinance. A. Possible action by the Plan Commission to direct staff to set a public hearing date for the potential amendment Motion by Trustee Seager, second by Commissioner Kaplan to proceed with changing item 6 to four months from six months. Motion carried. Motion by Trustee Seager to proceed with the public hearing, second by Commissioner Nelson to proceed with public hearing. Motion carried. Plan Commission Minutes March 13, 2017 Page 4 of 5 10. Discussion related to potential beautification efforts (e.g. signage (welcome/Village of East Troy, directional, etc.), landscaping and flowers in public areas and benches potentially sponsored by businesses) A. Possible action by the Plan Commission Administrator Suhm explained the memo from Lorri Alexander. She stated they are still waiting for proposals from one sign company. She also asked for clarification regarding the process, stating she had narrowed down the discussion to initially address entrance signage and wanted to be sure the commission was okay with this direction. She discussed information obtained from the Village of Waterford related to their process of selecting directional signage and addressing state regulations associated with signage along a state highway. She also advised the monument signs would need to be placed on Village property or outside of a right-of-way and it would need to be considered what other signage is on the property. The signs on two posts would need to be placed in a right-of-way because they are not allowed as freestanding signs elsewhere. The commission discussed the sign options presented:  The Commission discussed the signs on two posts, presented by Badger signs and some members preferred this design  Several Commission members preferred the monument sign from Poblocki (sign hanging from post extended from column)  Whether or not the signs would be visible at night and if solar lighting could be added or utilizing reflective signage  Whether or not the signs should say East Troy or Village of East Troy  Preferring that a sign state “Welcome” rather than “Welcome to” Decisions  Prefer a potential combination of monument signs and the signs on two posts as long as there is a consistent look and verbiage  Staff will return with a map that identifies village-owned properties near the entrances of the Village for potential locations of monument signs  The commission asked that staff also research and bring pricing for banners to hang on lampposts  Staff will research whether or not some cost savings would be possible by having DPW perform some labor and potentially mounting the signs  Staff will look into the size of 42” x 96” as proposed by Badger signs Plan Commission Minutes March 13, 2017 Page 5 of 5 11. Recommendations for future agendas Commissioner Arendt asked about Airbnb and rentals. Zoning Administrator Schwecke discussed that there was proposed legislation that would restrict municipalities’ ability to regulate short term rentals. He advised he will look into it and bring information back to the Plan Commission. Zoning Administrator Schwecke advised he will be bringing to the plan commission a draft ordinance amendment addressing telecommunication towers. The state changed local power so there is less control over where telecommunication towers will be placed in addition to addressing right-of-way regulations. 12. Adjourn Motion by Commissioner Arendt, second by Commissioner Kaplan to adjourn. Motion carried. Respectfully Submitted, Eileen Suhm Administrator