Plan Commission

Minutes Village of East Troy Plan Commission & Architectural Review Board August 14, 2017 1. Call to order – Administrator Suhm called the meeting to order at 6:30 pm 2. Verification of open meeting notice - Administrator Suhm verified the meeting had been posted according to open meetings laws. 3. Roll call Present: Trustee Renucci, Commissioners Edward Arendt, John Grudnowski, Roger Hayes, Erin Seaverson, Benny Stichmann Excused: President Seager Others: Zoning Administrator Tim Schwecke, Building Inspector Scott Johnson, Deputy Clerk Alexander and Administrator Suhm Motion by Commissioner Grudnowski, second by Commissioner Arendt to appoint Trustee Renucci as chairperson. Motion carried 4. Approve Plan Commission minutes of July 10, 2017 Commissioner Seaverson requested a change to page 4, under 11-a. It stated in discussing the different signage options one example had indicated a life of 16 years and had the ability to be refurbished – please note this was the aluminum sign option. Motion by Commissioner Seaverson, second by Commissioner Arendt to approve the minutes as corrected. Motion carried with Commissioner Grudnowski abstaining. 5. Citizen participation - No citizen participation. Trustee Renucci took item 7 out of order so DPW Equitz could attend the Park and Recreation meeting. 6. Sign permit for awning sign above exterior entry door on Main Street located at 2880 Main Street; Ross McMiller, property owner and UCFET LLC, tenant; (application 2017-20) (Second submittal) Details are available online: https://s.zoninghub.com/FC4Z9RKWBL A. Possible decision by the Plan Commission Ronnie Stocking, 32 Orchard Street, Williams Bay, John Fowler, 1400 Hunter’s Ridge, Genoa City, were present to discuss their application. They stated in designing their sign, they did not use the business name, just the type of business to keep it basic and simple and in keeping with Plan Commission Minutes August 14, 2017 Page 2 of 5 old time feel similar to a “barber shop”. The awning was restored to the original condition and at that time they put up simple wood lettering signage that deteriorated over time. They then installed professional plastic sign letters. They would like to keep it simple and within the 21 square feet they are allotted. They are not pursuing any lighting options at this time and will come back in the future if they would like to pursue lighting. Zoning Administrator Schwecke stated the applicant had submitted two options using different font styles. The applicants stated they did not have a preference and were willing to accept the Plan Commissions recommendation on the font style. The applicants requested being able to use the prior letters as signage until the new letters can be ordered and installed. The Commission expressed their desire to work with the applicant and assist their business however, they explained the Commission does not have the authority to approve such a request. The applicant was directed to review the sign code for possible temporary sign options and to contact staff after the meeting for assistance options. It was questioned why the new letters couldn’t simply replace the old letters. The situation was explained that the original letters for the signage were installed without a sign permit, the business was cited and then submitted their first sign application. At the June Plan Commission that application was reviewed and it was denied because of concerns with the proposal and the applicants were not present to answer questions. They then resubmitted the sign application with a new font style as this second submittal. Commissioner Seaverson stated she preferred the Option 3 font style. She reviewed that because the Commission was not able to discuss the sign with the applicant during the first submittal it resulted in a set-back in their timeline. The original sign had letters that seemed much larger from surrounding signs and because one of the stated criteria is that the proposed sign will not be so different from or so out of harmony with the environment as to create a nuisance. Option 3 seems more in scale with other signs in the area. The discussion included the material of the letters. The applicant would like to use the same material, which is plastic, light weight, weather resistant and can be painted to look like wood or other finishes. Commissioner Seaverson inquired whether it was a matte finish or shiny. The applicant stated the last was shiny, but they could do a matte if that is desired. The letters are adhered flat to the awning but the letters have depth to them. Plan Commission Minutes August 14, 2017 Page 3 of 5 Zoning Administrator Schwecke reviewed his staff report, stating there are four criteria to consider. Motion by Commissioner Seaverson, second by Commissioner Arendt, to approve Option 3, with a matte finish, plastic material, adhered flat to the awning and to not have a significant raised profile. It was requested to define the acceptable depth of the letter material, as that was not defined in the application. It was clarified that the letters will be flat, a rounded edge will be allowed and would utilize regular sheet stock sign grade material of ½” – 3/8”, whatever is necessary to form the letter. Motion by Commissioner Seaverson, second Commissioner Arendt, to amend the motion to indicate a ½” maximum depth of the letters. Vote on the motion to amend carried 5-1, with Commissioner Stichmann voting no. Vote on the original motion carried 6-0. 7. Site plan for a park pavilion located at Playmore Park off Graydon Avenue, Jason Equitz, DPW, agent for Village of East Troy (application 2017-18) A. Possible action by the Plan Commission DPW Equitz reported the pavilion had been approved at the Plan Commission with a steel hip roof. That option came in over budget so the Village Board approved the asphalt hip roof, which was under budget. He asked for an updated approval of the hip roof with asphalt shingles. There was almost a $9,000 price difference in the roof materials. The shingled roof will be green, as there was not a blue shingle option. Motion by Commissioner Stichmann, second by Commissioner Grudnowski, to approve the green asphalt shingled hip roof for the pavilion at Playmore Park. Commissioner Seaverson suggested looking into bike racks for the park. Motion carried. 8. Discussion related to various amendments to the zoning code related to indoor commercial entertainment and outdoor commercial entertainment A. Possible action by the Plan Commission to set public hearing date Administrator Suhm explained the types of uses this would apply to and Zoning Administrator Schwecke reviewed the draft ordinance for the text amendments. The Plan Commission would set a date for the public hearing, receive public comment and then forward to the Village Board Plan Commission Minutes August 14, 2017 Page 4 of 5 for final approval. The recommended hearing date in Zoning Administrator Schwecke’s memo was September 11, 2017. Motion by Commissioner Seaverson, second by Commissioner Grudnowski, to set the public hearing date for the draft ordinance. Motion carried. 9. Discussion related to various text amendments relating to standards for flagpoles and parking vehicles and trailers in front yards of residential lots A. Possible action by the Plan Commission to set public hearing date Zoning Administrator Schwecke reviewed his staff report dated August 10, stating this is the third review of the draft ordinance. He reviewed the changes from the prior discussion by the Plan Commission. Trustee Renucci questioned if there would be problems with proposed horseshoe driveways. It was clarified horseshoe driveways are allowed with 100 feet of frontage, 25 feet apart and Plan Commission approval. The inclusion of driveways with turnarounds on busy streets was questioned. Zoning Administrator Schwecke explained that could be defined by identifying the access as a local, collector or arterial road to allow for a turnaround. Ordinance 510-91-J (referring driveway spacing) will be affected so there is a need to include language in the ordinance to address this. Discussion included changing the language regarding the number of trailers stored on property to read two trailers, with a cumulative total not to exceed 30 linear feet. Direction was to incorporate the discussion points and return with updated draft at the next Plan Commission meeting. 10. Discussion related to potential beautification efforts (e.g. signage (welcome/Village of East Troy, directional, etc.), landscaping and flowers in public areas and benches potentially sponsored by businesses) A. Possible recommendation to the Village Board by the Plan Commission on signage Deputy Clerk Alexander presented an example of an aluminum sign with vinyl reflective lettering. The “sleeve” style post installation was interesting to the Commission. Motion by Commissioner Seaverson, second by Commissioner Grudnowski, to recommend to the Village Board to include the sign project in the 2018 budget and accept the sign design with removing the text of “Welcome to” in the banner graphic and placing the “Est. 1900” text into the banner, to work with Badger Lighting and Signs as the Plan Commission Minutes August 14, 2017 Page 5 of 5 vendor, and recommend creating an ad-hoc committee to include a Plan Commission member. Motion carried. 11. Recommendations for future agendas Discussion included recommending budgeting priorities to Village Board and the Comprehensive Plan updates. 12. Adjourn Motion by Commissioner Arendt, Second by Commissioner Stichmann to adjourn at 7:59 p.m. Motion carried. Respectfully Submitted, Eileen Suhm, Administrator