Village Board

EAST TROY VILLAGE BOARD MINUTES March 21, 2016 Page 1 of 6 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Timms called the meeting to order at 6:30 p.m. Present: President Timms, Trustees Fred Douglass, Linda Kaplan, Forty Renucci (seated at 6:31 p.m.), Scott Seager, Dusty Stanford and Ann Zess Excused: Others: Chief Boyes, DPW Miller, Administrator Suhm, Attorney Gray Citizen Participation Steve Bartle, N8582 Booth Lake Heights, Town of Troy was present representing East Troy Fire and Rescue. He stated emergency services had brought the concern regarding readability of addresses within the Village to the representative’s attention on numerous occasions. He explained they receive call information via pager and it gives limited information, which does not include a business name or anything of that nature. In addition he stated they are expected to respond in all conditions, day, night, rain or snow, which makes visibility more difficult. He gave several call examples where there was difficulty locating because of address issues. He stated the GPS units they use can get them within three houses, but it is not accurate enough. He also stated he is aware the Village does have an ordinance regarding numbering, but they feel it is time for a change. They are requesting the Village of East Troy adopt an ordinance stating every address will be marked with a two-sided reflective address sign posted on the curb. William Bojar, 2943 Autumn Lane, was present regarding the archery range. He stated he reviewed minutes and was aware the proposed range was approximately 70 yards from the day care. He stated he reviewed recommendations for archery ranges and feels several recommendations are not being followed with the proposed range. He listed the following reasons: the range is not designated for safety if it is near a child care facility, it is not near other recreational spaces, it is not facing north and there is not a well-defined entrance, exit or spectator area. He stated the Village Board is not following their mission statement because by approving this plan they are not assuring the prosperity of Bright Beginnings or the safety of the children. Cheryl Berg, owner of Bright Beginnings 2541 Main Street, East Troy, stated she is opposed to the archery range. She met with Trustee Stanford to discuss options on February 25. She stated she appreciates the efforts made in respect to safety, but still opposes it at this location. She explained the perception of an open archery range being located behind Bright Beginnings would be detrimental to her business. She went on to state they can attempt to educate current parents, but new parents will not place children at this day care. When she asked parents for their opinion, they immediately voiced concerns for child’s safety. Since their business is responsible for the safety and wellbeing of other people’s children she cannot support the range. She stated the only way she could support an archery range in the Village is  EAST TROY VILLAGE BOARD MINUTES March 21, 2016 Page 2 of 6 if it were an enclosed building or located at an alternative site. She asked the Board if they wanted to approve this at the expense of losing the day care as a business, which employs 15 people and has been there for over ten years. Nina Stefaniak, Director of Bright Beginnings 2541 Main street, stated she was still opposed and her prior statements to the Board still reflected her position on the archery range. She stated no present or new parent will want to risk a child’s safety. Jennifer Walton, 2742 Main Street, stated she owns a business at 2082 Main Street. She expressed her disappointment as a business owner that the Board would make a decision that would adversely impact both the Day Care and Citizens Bank and the lack of support this reflected for local businesses. She stated her children went to that day care and still attend, but she would not send children there if the archery range were next door. She also stated this could even affect the schools since Bright Beginnings provides childcare for PTO meetings, which means the decision could have a ripple effect. Cory Burmeister, 2742 E. Main Street, stated he has slight concern with the archery range. He stated placing it behind the day care would be like putting it in somebody’s backyard. He stated he feels it is unsafe and not a wise decision. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 3/7/2016 2. Write Off Village portion of 2014 Uncollectable Personal Property Taxes (ceased business operations) – East Troy Fitness Center $276.71 Motion by Trustee Zess, second by Trustee Stanford to approve the consent agenda. Motion carried. Miscellaneous Business Motion by Trustee Zess, second by Trustee Seager to take Resolution 2016-02 out of order. Motion carried. Resolution 2016-02 – Resolution for Outdoor Recreation Aids, Archery Range Trustee Stanford began the discussion stating he is a father of six and there is nothing more important in his life than his children, he would not want to do anything to put kids at risk. The location has been reviewed and they felt this location was correct. He said the project costs have increased considerably in order to include the safety features. At this time the application is for a total project cost of over $150,000 with the Village’s share being 25% of the cost. The cost submitted is a budget that is likely more than the actual cost will be. He also stated they have moved it behind the building, but would also install a fence at Chief’s request. With this move, the range will be shooting to the south. He stated what they are asking of the Board this evening  EAST TROY VILLAGE BOARD MINUTES March 21, 2016 Page 3 of 6 is to approve the resolution to move forward with the DNR grant. If they are able to secure another property the range will be moved. Trustee Renucci questioned if the location is modified if it would negate the request for the grant. Trustee Stanford clarified the grant has been applied for with the ability to change the location. Trustee Zess expressed concern if the resolution was approved, it was approving the site because it is listed in the application at 2015 Energy Drive. She also expressed concerns regarding how it would affect the day care and the rising cost for safety features due to the location. General discussion occurred regarding the site, safety concerns, the site being unsupervised and the ability to change the location if the grant is approved. Several Board members expressed support for a range, but stated they had concerns with the location. Motion by Trustee Zess, second by Trustee Seager to accept the resolution only if the location is not at 2015 Energy Drive. After further discussion, Trustee Stanford requested a roll-call vote. Vote on Motion - Motion carried 5-2 on a roll-call vote with President Timms and Trustee Stanford voting no. 1. Consideration/Discussion of address numbering and concerns related to visibility from road Discussion occurred regarding the difficulty reading numbers from a moving vehicle as well as visibility at night. Steve Bartle stated there are smaller signs available than used in the town in respect to curbside reflective signs. Discussion occurred regarding standardizing the placement of numbering on buildings. Chief Boyes stated he agrees there should be standardization of where numbers will be placed on a building and reflective numbering should be used, but he was not in agreement the suggested curbside numbering is necessary. The Board discussed Trustee Renucci and Trustee Douglass working with others to address the concerns. Motion by Trustee Renucci, second by Trustee Douglass to table until they are able to meet and discuss options (Trustee Renucci, Trustee Douglass, the building inspector and a representative from the fire department). Motion carried. 2. Consideration of requesting DNR to issue a letter releasing liability for any potential contamination issues for property identified as RA137200002, between 2535 and 2080 Energy Drive for Village to potentially acquire property (Timms) President Timms explained this would be an expenditure not to exceed $1,000 and the DNR would be instructed to compose a letter to hold the Village harmless for the Trent Tube properties that have been remediated in regard to contamination. If this is done the Village will not incur liability should future contamination be discovered on the properties. He stated there is a slight chance this document was written in 2007. Brandon from RA Smith is still researching if the document  EAST TROY VILLAGE BOARD MINUTES March 21, 2016 Page 4 of 6 exists. He stated this may be an opportunity for the Village to acquire a different property that could serve as a new location for the archery range. Motion by Trustee Renucci, second by Trustee Douglass to request the letter. Motion carried. 3. Consideration of sidewalk replacement scores and installation and replacement funding DPW Miller presented the Board with several alternative for sidewalk projects and associated costs in response to the Board’s desire to begin addressing gaps in the sidewalk system. He stated he could probably fund the sidewalk that is to start at West Street and end at Gus’s with a little help from fund balance this year. The Board will need to decide if they desire to do more sidewalks. Discussion occurred regarding the other alternatives and the possibility of placing the sidewalk to Gus’s on the south side of the street rather than the north side. Also discussed extending the sidewalk along Main Street to the shopping center with the grocery store would be too costly at this time. There were safety concerns expressed regarding a crossing to Gus’s which would not be at an intersection. DPW Miller stated he was concerned about the amount of space available for a sidewalk on the south side of the street. President Timms suggested the Board wait until they review fund balance to finalize the sidewalk decision, stating last year there was $14,752 allocated in the prior year’s fund balance. Motion by Trustee Stanford, second by President Timms that DPW start with one component of the sidewalk project and extend the sidewalk to Gus’s on the north side of the street for $32,000. Motion carried. Mike will bring this issue back to the Board when talk about budgets again. 4. Consideration of proposal to install safety measures for crosswalk on Highway 20 (North Street) at Division Street DPW Miller explained the suggested safety measures consisting of signs and strobe lights. Motion by Trustee Stanford, second by Trustee Douglass to approve safety measures for crosswalk on Highway 20. Motion carried. 5. Consideration of adopting new patch for police department Motion by Trustee Stanford, second by Trustee Zess to approve the new patch. Motion carried. Chief stated the new patch will cost approximately $500-$700, which will be covered out of his operating budget. 6. Consideration of purchasing new police department uniform shirts Chief Boyes discussed two proposals for phasing in the new patch on uniform shirts. If the Board approves a $2,500 purchase, there would be a one-year phase in period with the officers buying the remaining shirts from their uniform allowance. The other option was a two-year phase in with officers buying all of the shirts from their uniform allowance.  EAST TROY VILLAGE BOARD MINUTES March 21, 2016 Page 5 of 6 The Board discussed potentially purchasing all of the shirts at one time. President Timms stated the Board could wait until they discuss fund balance and carryover funds at the following meeting. Motion by President Timms, Second by Trustee Stanford to table until fund balance is reviewed. Motion carried. 7. Consideration of proposal from CGI Videos to produce professional videos for the Village website Administrator Suhm explained she was contacted by CGI Videos regarding producing free videos for the Village. She stated they ask for business sponsorships to produce the videos, but they would be produced regardless of the amount of sponsorships they secured. She also stated she had spoken with Derek D’Auria and Trustee Kaplan regarding efforts the ETCDA (East Troy Community Development Alliance) is making to produce videos and if moving forward we would need to ensure we are not overlapping their efforts. Trustee Kaplan stated the ETCDA is has allocated $3,000 to produce a video promoting the TIF and airport as well as the location with proximity to large cities and the school district. She stated if the Board choses to move forward with this the ETCDA may wait to proceed. Trustee Zess suggested the ETCDA review the proposal. Motion by Trustee Stanford, second by Trustee Renucci to table until ETCDA can review the proposal (one month). Motion carried. 8. Consideration of request to pay overtime for exempt command staff to work traffic grant hours Motion by Trustee Douglass, second by Trustee Seager to approve exempt command staff to work the grant hours as overtime only while participating in this particular grant. Trustee Stanford clarified the grant funds will cover the wage costs and the Village will cover benefit costs. Motion carried. 9. Consideration of selling village property, safe located in mechanical room of Municipal Building (Renucci) Trustee Renucci stated there is a safe in the mechanical room that the Village is not using. He stated he called the company that made the safe and he was told the safe could be worth selling. Trustee Renucci paid a locksmith to assign a new combination to the safe. The locksmith estimated it to be worth $2,000. The Board discussed if the police department can use it for evidence it should be moved and asked Chief Boyes to have his department take a look at it. If they will not be using it, then it should be sold. Ordinances & Resolutions 1. Resolution 2016-02 – Resolution for Outdoor Recreation Aids, Archery Range – taken out of order prior to miscellaneous business. 2. Resolution 2016-03 – Designating Public Depositories and Authorizing Withdrawal of Public Money  EAST TROY VILLAGE BOARD MINUTES March 21, 2016 Page 6 of 6 Motion by Trustee Renucci, second by Trustee Seager to approve. Motion carried with Trustee Zess abstaining. 3. Ordinance 2016-04 – Recommendation from Plan Commission to approve amendment to zoning code with regard to truck-trailer rental operations, towing operations and other matters Motion by Trustee Stanford, second by Trustee Zess to approve Ordinance 2016-04. Motion carried. Reports 1. Village President’s Report – February 2016 2. Police Report – Annual 2015 Report – Chief Boyes was commended on his annual report by Trustee Renucci 3. Police Report – February 2016 4. DRAFT Plan Commission Minutes – 3/14/2016 Closed session Adjourn to closed session pursuant to Wis. Stats. 19.85(1)(c) to consider employment compensation data (proposed changes to compensation structure and impact on individual employees) and 19.85(1)(g) to confer with legal counsel regarding possible litigation in which it is or likely to become involved in (police claim). Motion by President Timms, second by Trustee Douglass to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(c) and 19.85(1)(g). Motion carried on a roll-call vote at 8:32 p.m. Reconvene in Open Session Possible action on closed session matters Motion by President Timms, second by Trustee Stanford to disallow the claim against the police department. Motion carried. Adjourn Motion by Trustee Stanford, second by Trustee Seager to adjourn at 9:25 p.m. Motion carried. Respectfully Submitted, Eileen Suhm Administrator