Village Board

MINUTES EAST TROY VILLAGE BOARD MEETING 2015 Energy Drive February 6, 2017 6:30 PM Call Meeting to Order; Pledge of Allegiance Deputy Clerk Alexander verified the meeting was posted according to law. Roll Call: President Timms called the meeting to order at 6:30 p.m. Present: President Timms, Trustees Fred Douglass, Matt Johnson (via phone after vote by Board), Forty Renucci, Scott Seager, Dusty Stanford and Ann Zess Excused: Others: Chief Boyes, DPW Director Equitz, Deputy Clerk Alexander, Attorney Gray, YIG Advisory Board members Alex Marshman and Alex Shahczinski Presentation of funds raised by St. Peter’s Brickbusters to contribute towards pedestrian crossing safety signals installed in 2016 (on Main St. north of West St. and Highway 20 and Division St.) Members of the St. Peter’s Brickbusters presented information on their group and the project they had worked on with former DPW Miller and DPW Equitz to address the need for improved crosswalk signage at the intersection of North St. and Division St. and on Main St. at Gus’s Drive-in. The Brickbusters then presented DPW Equitz a check for $803.11, earned from holding a bake sale and a matching donation from Gus’s Drive-In, for the cost of the crosswalk signs. Citizen Participation Per Village Ordinance 148-15(D), anyone wishing to address the Village Board during Citizen Participation will be allowed 3 minutes. Your subject can be anything whether on the agenda or not. The Village Board is not allowed to engage in a discussion regarding comments because it was not part of the publicly noticed agenda. Upon conclusion of this Citizen Participation segment, members of the audience are not allowed further comment. Rogelio Hayes, Boy Scout Troop 92, explained his Eagle Scout project of constructing a play structure at the upper park at Booth Lake Memorial Park. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 1/23/2017 2. Operator’s Licenses – Scott A. Bykowski, Teresa L. Wehrheim 3. Consider approval of Viper Ride special event for August 20, 2017, for use of the Village Hall and grounds as a rest stop for the Viper Ride, a gathering of veterans for lunch and music. Hours to be 9 am to 5 pm and the event will include food vendors. Applicant requests all fees and insurance to be waived. 4. Appointment of additional Election Inspectors for the term ending 12/31/2017 – Jacqueline Christiansen  5. Consider approval of Special Event Application from Women’s Club of East Troy for Annual Arts & Crafts Fair Saturday, June 10, 2017 on Village Square (list of vendors to follow) Motion by Trustee Douglass, second by Trustee Stanford to approve the consent agenda. Motion carried. Miscellaneous Business 1. Property access easement issue at the end of Brooks Court, owned by Mary Pulliam (RXUP 00126, RXUP 00127 and RXUP 00128), eminent domain and vacation of road reservation discussed at 1/23/17 meeting Motion by President Timms, seconded by Trustee Stanford, to reconsider the prior motion made at the January 23, 2017 meeting. Motion carried. Administrator Suhm reviewed the process in bringing this item back to the Board and explained that new information on the issue had been gathered for the Board’s consideration. She explained steps that had been taken since the last meeting including receiving a second legal opinion, contacting the Walworth County Register of Deeds, the State Department of Administration, the Village Engineer, the State Department of Transportation and review of the process for variance applications. There is the ability to correct the original plat to define the easement according to the DOA. These new facts were given to the Board along with an option for an alternate decision on proceeding pertaining to access utilizing the unnamed road off of Highway 20. The Board discussed the options presented, access to the property, driveway placement, the unnamed road and their impression that they had not been presented with all the facts at the prior meeting before being asked to vote on a decision. They also questioned if they were being asked to make a decision on an issue that is a private matter. The property owners from both Lot 1, Emure Rustemi, and Lot 16, Susan and Jennifer Voight, were present and spoke of their positions, interaction with the current property owner of the vacant parcels and were asked by the Board what their preferred solution would be. Mr. Rustemi indicated he preferred access from Brooks Court versus Highway 20. Attorney Robert VanScoyoc, of Sweet & Maier, S.C., representing Mary Pulliam, spoke to the Board regarding the process his client was taking to bring about a resolution and felt that alternative solutions could be pursued at the same time. Motion by Trustee Seager, second by Trustee Zess to table this item until the March 6, 2017 meeting to allow the homeowners to negotiate with the property owner (Pulliam) to reach a resolution. Advisory Vote – Motion carried. Village Board - Motion carried. 2. Presentation of water study on the village square by Strand and Associates Ben Wood of Strand and Associates presented the water study that they have completed on the water service to the Village Square. The Village has adequate water capacity, however, the older mains servicing the Square are undersized. The study offered solutions to improve the water service to the Square and the surrounding areas that could be  implemented in phases. The study included a suggested ranking of these phases by importance to the project. The following discussion regarding the information presented included:  Water volume available to the Village during a crisis  Looped connections  Cost differences between using 8” or 12” water mains  How implementing this type of improvement on Main St. would be impacted by Walworth County roadwork plans  How consideration of these improvements would impact the water rates and the current rate case  What other improvements might need to be considered if this project was to move forward such as sewer and storm sewer improvements  How long would such a project take to complete and the possible disruption to businesses The Board requested that DPW Equitz and Ben Wood, Strand and Associates collaborate to define a contract for the additional scope of services and bring back to the board an expanded budget matrix for the segments suggested including water, sewer and storm sewer options and timeframes for the work. 3. Park and Recreation Director’s recommendation regarding donation for Eagle Scout project at Booth Lake Director Muszynski asked the Board to consider financial support for Rogelio Hayes’ Eagle Scout project to benefit the Booth Lake Park upper park area with a play structure utilizing surplus 2016 parks capital budget funds. Motion by Trustee Zess, second by Trustee Douglass to approve a $2,000.00 donation for the Eagle Scout project, with any funds over the needed budget to be put towards Booth Lake Park improvements. Advisory Vote – Motion carried. Village Board - Motion carried. 4. Discussion regarding potential upgrades to municipal building security system and access Chief Boyes explained that the current building security system is failing. He explained he cannot add new employees, he is receiving poor customer service from the company that has been supporting the system and is currently waiting for a quote from another company for an option to correct the system. This topic was informational only at this point. 5. Approval of stormwater management agreement with Accurate Housing Motion by President Timms, second by Trustee Douglass to approve the stormwater management agreement with Accurate Housing Advisory Vote – Motion carried. Village Board - Motion carried. 6. Discussion requested by Trustee Renucci regarding presentation of materials/handouts at meetings versus packets  Trustee Renucci explained that he feels all information on an agenda topic needs to be included in the packet prior to the meeting so that all Board members can be fully prepared at the meeting and not expected to be reviewing materials at a meeting and make a decision on materials that haven’t been fully reviewed. He proposed if new materials are handed out at the meeting the topic be automatically tabled. It was mentioned that sometimes material handed out at meetings is supporting information only. Another point was that with the packets being accessible online now it is even more of a service to be sure all information is included for residents as well to review as there is an expectation to have complete information. Trustee Johnson also inquired if the format of the agenda could be changed from Miscellaneous Business to Old Business and New Business and to identify on the agenda which were discussion vs. action topics. The Board requested that all information to be presented to the Board be provided to Administration prior to the meeting to be included in the packets. Ordinances & Resolutions 1. Ordinance 2017-01 – Police Reports (discussed 1/23/2017) Motion by Trustee Douglass, second by Trustee Stanford to approve. Advisory Vote – No vote taken. Village Board - Motion carried. 2. Ordinance 2017-03 – Building Code Violations and Penalties (discussed 1/23/2017) Motion by Trustee Douglass, second by Trustee Johnson to approve. Advisory Vote – Motion carried. Village Board - Motion carried. 3. Ordinance 2017-04 – Amusement Devices (discussed 1/23/2017) Motion by Trustee Johnson, second by Trustee Seager to approve. Advisory Vote – Motion carried. Village Board - Motion carried. 4. Ordinance 2017-05 - Refunding Impact Fees (discussed 12/5/2016) Motion by Trustee Johnson, second by President Timms to approve. Advisory Vote – Motion carried. Village Board - Motion carried. 5. Resolution 2017-01 – Meeting Discussion Policy (discussed 1/23/2017) Trustee Zess stated she does not want the Board to not be more restrictive than necessary. The Board discussed Open Meetings Law and Public Hearing Laws. The Board expressed concern with being able to equitably apply the ruling to all and questioned who would decide if someone was “directly involved” in a topic to be allowed to speak. By having the Board make a motion and vote to approve a speaker there will be a record that the Board agrees that the speaker is directly involved in the topic. Motion by President Timms, second by Trustee Stanford to approve the Resolution with the additional language for point #3 to read “The applicant for each agenda item, or any other person directly involved in that agenda item, subject to a positive majority vote of the Village Board, will be given an opportunity to make a presentation.” Advisory Vote – Motion carried. Village Board - Motion carried. 6. Ordinance 2017-06 – Visitors at Village Board Meetings Motion by Trustee Johnson, second by President Timms to approve. Advisory Vote – Motion carried. Village Board - Motion carried. Reports 1. Code Compliance Report Adjourn Motion by Trustee Stanford, second by Trustee Johnson to adjourn at 9:10 p.m. Motion carried. Respectfully Submitted, Lorri Alexander Deputy Clerk