Village Board

EAST TROY VILLAGE BOARD MINUTES July 16, 2018 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Alan Boyes, John J. Jacoby, and Forty Renucci Excused: Trustee Matt Johnson Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt Youth in Government Representatives Taylor Grenier and Cameron Otto Citizen Participation No citizen participation. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 7/2/18 and 7/9/18 2. Operator’s Licenses – Teri L. Redlin, Rebecca M. Siemers, Maranda M. Ducommun 3. Liquor License – Class “B” Beer, LD’s BBQ, LLC, premises located at 2511 Main St., known as LD’s BBQ, Jessica Cain, Agent. 4. Approval of Graef Work Order 001 Extension and authorization for Administrator to request work on an hourly as-needed basis 5. Consider approval of recommendation for new Benefit Insurance Broker 6. Consideration of request to reallocate funds in 2018 library capital budget and funds set aside in fund balance for library digitization project to address lighting and security cameras Item 3 was pulled from the consent agenda. Motion by Trustee Alexander, second by Trustee Boyes, to approve. Motion carried. Motion by President Seager, second by Trustee Alexander, to approve item 3 conditioned upon Conditional Use amendment approved by the Plan Commission and Village Board. Motion carried. Miscellaneous Business 1. Consideration of recommendation from Plan Commission to approve a conditional use for a gas station/convenience store located at 1880 Highway ES (RA287200002); Kwik Trip, Inc. (Jeff Osgood, agent); application 2018-28 Motion by Trustee Alexander, second by Trustee Jacoby, to approve the conditional use. Motion carried. 2. Consideration of recommendation from Plan Commission to approve a conditional use for a temporary and permanent concrete batch plant located at 2728 Buell Drive (RA280700003); Schmitz Ready Mix; Matthew Schmitz and Todd Schulz, agent; application 2018-30 Trustee Boyes questioned whether DPW Equitz had concerns about the truck traffic and weight affecting repair and maintenance of the roads. It was discussed that the weight is regulated by the DOT. It equates to the same as a truck with a load of gravel. It was estimated the typical  EAST TROY VILLAGE BOARD MINUTES July 16, 2018 Page 2 of 4 traffic pattern for the trucks would be 95% heading south on Highway G/120 towards the interstate. EPA regulations and wetting down areas were discussed to avoid dust. Todd Schultz, Vice President of Schmitz Ready Mix, discussed the use of use HEPA filters, changing filters monthly, rinsing of trucks and vacuuming of truck exteriors to comply with EPA laws on particulates in the air. Also discussed the three-bay reservoir to eliminate runoff issues. Motion by Trustee Alexander, second by Trustee Jacoby, to approve the conditional use for a temporary and permanent concrete batch plant concrete batch plant located at 2728 Buell Drive for Schmitz Ready Mix, application 2018-30. Motion carried. 3. Consideration of Special Event for Walk of Terror, Jeff McKone, Applicant, dates of event to be Oct. 19, 20, 26,27,31 (dates including set-up to be Oct. 15-Nov. 2), from 6 pm to 11 pm. Administrator Suhm explained Department Heads had met with Jeff McKone regarding the request. The concerns expressed by Department Heads had been addressed in the special event application. Mr. McKone distributed a signed petition, which included signatures from business and property owners on the Square. He stated the signatures included everyone except Lakeside Painting (on vacation), the Yarn Store, and Mobil manager. He distributed pictures of the proposed temporary structure, which had a front that looked like a building. He stated the Historical Society has a haunted walk planned on October 20th and they typically meet in the parking lot. Mr. McKone will discuss this further with the Historical Society, as there are other potential areas they could meet. Mr. McKone has held the Walk of Terror as a charity event for the past two years and has outgrown the prior location. Board members discussed their support for the event. They also discussed concerns regarding traffic and safety. Staff may need to ensure traffic is handled appropriately if this continues in future years or is an issue. Staff had no concerns other than what was discussed at the staff meeting, including no permanent anchoring in the parking lot. Typically meet in the parking lot. Trustee Jacoby stated he supported the event although he has some concerns regarding kids on the Square and traffic. He also discussed the idea of closing Main Street for Trick or Treat. Trustee Boyes cautioned that the Hwy G bridge may still be closed or just reopened so it is important to make sure traffic is handled appropriately and in future years if this continues. This year they are hoping to donate the proceeds to the East Troy Fire Department. DPW Equitz has no concerns other than what was discussed at the staff meeting, including no permanent anchoring. Motion by Trustee Boyes, second by Trustee Alger, to approve the special event application for the Walk of Terror on the dates listed at the location listed. Motion carried. 4. Discussion and direction to staff on grant funding and additional costs related to potential dam repair DPW Equitz stated the Village was approved for $278,053.00 towards dam repairs from a DNR grant program applied for in April. Tim Lynch will be taking over the dam project as Sarah Nunn is leaving Lynch & Assoc. Andy Nelson, Eco-Resource Consulting, Inc. (ERC), was also present as a cattail expert.  EAST TROY VILLAGE BOARD MINUTES July 16, 2018 Page 3 of 4 Mr. Lynch reported the grant award amount is $278,053.00 which is 50% of the first $400,000.00 and 25% of the next $800,000.00 which then has the Village’s remaining cost at $434,157.00 based on current cost estimates. He reported he still fills the estimate previously provided is valid, despite the current bidding environment. Mr. Lunch reviewed questions from his memo. These included whether the Board would like to pose this question by referendum and discussed the timeline for submitting a referendum question. Administrator Suhm confirmed the date the question would be due for the November election is August 28. He also discussed the Board would need to decide if there is dredging that would want to be done and where the dredged materials would go. He stated there are several approaches to dredging the Board could consider. They could dredge based on a budgeted dollar amount and go as deep as that amount allows them to or set a depth amount such as dredging down five feet, and finally they could just dredge to the bottom of the original impoundment (about 10-11 feet). The suggestion was also that once dredged, maintenance dredging should be budgeted for annually. The timing of the next dredging would be unknown, but if the Board elected to do 5 feet of dredging it is likely it would need to be done again sooner than if they went to the bottom of the impoundment. He estimated 10 years for 5 feet versus 20-30 years for down to the original impoundment. The amount to budget could be about $2 million for the deeper depth and then factor inflation. However, he cautioned this really depends on what is up stream and there is no way to accurately predict when the area would need dredging again. His recommendation would be to scan the impoundment after cattails are addressed to determine how much material needs to be removed. DPW Equitz reminded the board dredging is not a requirement, it is based on whether they would like it to be a usable body of water. Discussed possibilities for the dredging materials, including possibly disposing of them on the Trent Tube property. The materials would need to be tested to determine whether they would be considered clean fill. Concerns were expressed about how long it would be before there is required maintenance or repairs to meet DNR regulations after spending approximately $400,000 on this repair. President Seager stated this has been a recurring issue and he would like to make sure the Village is prepared for that. Trustee Boyes stated he has heard discussion about improving this area to be a usable recreational property and without further information on a plan for something like this he expressed concerns about making a decision. There will be a Community Input Session on August 22 for the TAP Program that is looking at the former Trent Tube property. The Board discussed a referendum question would need to be accompanied by future use ideas and not simply a question of whether the dam should be repaired. Other time lines and time constraints with a repair deadline of August 2019 as set by the DNR, requesting additional extensions, as well as the referendum timing, were discussed. The Board decided this should be discussed at the next Committee of the Whole meeting and possibly assigning a committee to suggest future plans for the area. Attorney Pruitt stated the Board would need a dedicated group of people to compile possibilities and costs. Andy Nelson, ERC, was present to discuss cattails. He reviewed his background and experience. He explained cattails spread through seed and extension of root systems. They can move laterally up to forty feet per year in terms of root growth. Cattails are highly correlated to water depth. They take successful hold in water depths of 30 inches or less. The stem works as a snorkel to deliver oxygen to the root system. To kill off the cattails they need to be cut off below the water  EAST TROY VILLAGE BOARD MINUTES July 16, 2018 Page 4 of 4 or ice level and kept below water. There are other tools available such as chemical applications and herbicides that can be used to eradicate cattails. He cautioned, depending on environmental conditions after treatment, they can recycle, re-sprout and reemerge. In an area where there is extensive dredging he would not expect them to be an issue for quite some time other than in shore areas. Without dredging he estimated over a three- to four-year period they would dissipate. However, they could be eradicated in one treatment over one summer once the water level is restored. Mr. Nelson explained examples of successful restoration of areas where dams were repaired and removed and recommended a future committee look at these communities. He stated that from an ecology standpoint if the decision is to remove the dam there should be a vegetation management component to that to be sure that the resulting basin is appealing. Motion by President Seager, second by Trustee Alger, to direct staff to form a committee with the intent to identify future uses of the entire area around the impoundment with the incorporation of repairing the dam and formalizing a referendum question after that information has been gathered. Trustee Boyes asked about the committee make-up. He would like to know who and how many would be on the committee. Will not determine committee members until the COW. Motion carried. Reports 1. Parks & Recreation Minutes – 04/09/2018 – Dog waste containers are being installed on the square, at Lynndale Park, Playmore Park and the ballpark. Trustee Boyes questioned if dogs are allowed in the ballpark, stating he thought they were not previously. Based on the inquiry, DPW Equitz will make sure there is not an ordinance that restricts dogs at the park. 2. Municipal Court – June 2018 3. Police Report – Second Quarter 2018 – Discussed the code enforcement report, positive feedback board members have received regarding the police department, and Chief Swendrowski reported the recent arrest of the bank robbery suspect 4. Library Board Meeting – 06/12/2018 5. June Financial Report – The Board questioned why revenues were less than expenditures in the recreation fund and why sewer revenue seemed lower, particularly when comparing to the water fund. Administrator Suhm will review. 6. Emergency Services Minutes – 5/29/18 – Due to Trustee Johnson’s absence the report was tabled until the 8/6/18 meeting 7. Draft Plan Commission Minutes – 7/9/18 Adjourn Motion by President Seager, second by Trustee Jacoby, to adjourn at 7:48 p.m. Motion carried. Respectfully Submitted, Eileen Suhm Administrator