Village Board

EAST TROY VILLAGE BOARD MINUTES October 1, 2018 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Alan Boyes, John J. Jacoby, Matt Johnson and Forty Renucci Excused: Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt, Deputy Treasurer Stegall Youth in Government Representatives Matt Kisting Citizen Participation Barb Hotz, 2019 Division Street, asked the Board to reconsider the dam project. She explained her history in the community including her prior position as the Chamber of Commerce Executive Director. She stated she finds the dam area welcoming as you enter the community and the other entrances to the community do not have this. She believes this has marketing and historical value. Ms. Hotz also stated she lives next to the property where the Chester Byrnes school was. The property is zoned residential and they are concerned about what the property will be used for. She would like to see a community center there. She also stated she has heard about the economic development committee being formed and is concerned about an economic development committee having taxing authority. She concluded thanking everybody for their service. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 9/17/2018 2. Consider approval of Chamber of Commerce November First Fridays Art & Wine Walk, November 2, 5 pm to 8 pm, Village Square, list of food vendors to be provided 1 week prior to event, contingent upon receiving Certificate of Insurance, fees, Temporary Operator Applications and subject to DPW’s assessment of the Tasks form a. Consider approval of Temporary Class B Beer License for Chamber of Commerce October First Fridays Art & Wine Walk, November 2, 5 pm to 8 pm, Village Square 3. Appointment of Mary Nugent as resident member of library board to fill vacant seat due to the resignation of Joyce Reed. Term expires 4/30/2021. Motion by Trustee Alexander, second by Trustee Alger to approve the consent agenda. Trustee Renucci requested discussion of the minutes. He stated he has an issue with the amount Dixon Engineering advised the Village to withhold for the expansion joint on the water tower. He is concerned because the minutes state the cost is a bit higher, but in actuality it was 48% more. He feels the Board needs to watch experts that quote numbers and hold them to their word. Advisory – Motion carried. Board – Motion carried.  EAST TROY VILLAGE BOARD MINUTES October 1, 2018 Page 2 of 4 Miscellaneous Business 1. Consideration of Amendment of dates for Special Event, Walk of Terror, Jeff McKone, date of event to be Oct 19,20,26,27,31 (dates including set-up to be Oct. 12-Nov. 3), from 6 p.m. to 11 p.m. It was noted the special event permit in the packet needs the time to be adjusted 6:00 p.m. (not 6:00 a.m.) Motion to approve by Trustee Johnson, second by Trustee Jacoby to approve the amendment with adjusted time and subject to DPW coordinating with McKones regarding winterizing bathrooms on the square. Advisory – Motion carried. Board – Motion carried. 2. Consider approval of Chamber of Commerce Trick or Treat on the Square/Pumpkin Walk, Wednesday, October 31, 5 pm to 8 pm, Village Square, contingent upon receiving Certificate of Insurance, fees and subject to DPW’s assessment of the Tasks form. The applicant is requesting the $150.00 late submittal charge be waived (see email included) Motion by Trustee Renucci, second by Trustee Jacoby to approve. DPW Equitz cautioned they cannot plan on bathrooms being available after October 1, due to winterizing and should make sure there are alternative plans. Chamber Executive Director Lenz stated this is the type of event where people drop in and will not be staying. The visitors are likely to frequent a restroom in a business that they visit in conjunction with their stop on the square. Trustee Jacoby stated his only concern is setting expectations and supervision to prevent vandalism. Discussed the pumpkins will be picked up once the event is over that evening with assistance from the PTO. Advisory – Motion carried. Board – Motion carried. 3. Consideration of approving sidewalk installation for Village-owned lot in the Lake Bluff Subdivision DPW Equitz explained this would complete a sidewalk gap in the Lake Bluff subdivision now that houses are present on both sides of the lot. Snow removal will take place when the pumphouse snow is removed by the Village. Motion by Trustee Alexander, second by Trustee Johnson to approve the sidewalk installation. Advisory – Motion carried. Board – Motion carried.  EAST TROY VILLAGE BOARD MINUTES October 1, 2018 Page 3 of 4 4. Consideration of change order municipal parking lot project to extend walkway in Mitchell Park DPW Equitz explained he would like to extend the blacktop path from the concrete that was installed this summer to the parking lot. Motion by Trustee Johnson, second by Trustee Boyes to approve. Advisory - Motion carried. Board – Motion carried. 5. Consideration of rejecting bid for2018 Wastewater Treatment Plant Headworks Repair Project DPW Equitz explained only one bid was received and it was substantially higher at $145,000 with the projected amount at $100,000. He plans to reissue the request for bids in early 2019. Motion by Trustee Johnson, second by Trustee Jacoby to reject the bid. Advisory – Motion carried. Board – Motion carried. 6. Set the garbage and recycling special charge for the 2019 tax roll Trustee Johnson requested that a reminder be added to the tax insert to use the biodegradable bags for yard waste collections. Motion by Trustee Alexander, second by Trustee Johnson to set the special charge to $171.84 per residential unit for garbage and recycling. Advisory – Motion carried. Board – Motion carried 6-1 with Trustee Boyes voting no. 7. Budget Review Session a. Direction to Staff regarding 2019 sign project DPW Equitz presented options for the next phase of the sign project, which included signs for parks, the Municipal Building, Wastewater Treatment Plant and Airport. The dollar amounts were not included in the budget. The Board favored new signs in 2019. Administrator Suhm recommended fund balance municipal building for the signs associated with the building. General fund levy for three signs associated with parks, and the wastewater treatment plant sign being paid from sewer fund. She stated she was not sure where the funding would come from for the airport sign, which was just over $6,000. Trustee Jacoby stated the airport committee discussed several things associated with the sign. They were okay with removing the existing sign at the airport. However, they preferred to see the new sign lit and also would like it to be larger. It was discussed these items would increase the cost and it would be best to delay this sign until 2020. It was also questioned if the Friends of the East Troy Airport might be willing to share in the cost. The project will be moved to the 2020 budget.  EAST TROY VILLAGE BOARD MINUTES October 1, 2018 Page 4 of 4 Review of Current Budget Administrator Suhm reviewed her budget memo, stating it was a balanced budget but the amount of transportation aids are still unknown for 2019. It was brought to the Board’s attention by Chief Swendrowski the records management system for the police department had been missed. Although it was in his memo to the Board when they reviewed the capital project budget, it was not included in the budget. It was discussed staff will review. Administrator Suhm advised if necessary, the Board can still make modifications to the budget on the night of the public hearing and/or delay approval at that time. Reports 1. Booth Lake Minutes 7/18/18 – The event discussed in the minutes for October will not be held this year, but the Board is considering it for a future year. 2. Municipal Court – August 2018 Adjourn Motion by President Seager, second by Trustee Alexander to adjourn at 7:19 p.m. Motion carried. Respectfully Submitted, Eileen Suhm Administrator