Village Board

EAST TROY VILLAGE BOARD MINUTES December 16, 2019 Page 1 of 2 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Alan Boyes, Mary Nugent, Matt Johnson and Forty Renucci Excused: Youth in Government Representatives Madeline Otto and Michael Rosin Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt, Deputy Clerk Alexander Citizen Participation No citizen participation. Consent Agenda 1. Approval Minutes – 12/2/2019 2. Operator’s Licenses – Jessica S. Mahon 3. Consideration of Appointment Election Inspectors for the 2-year term of 1/1/2020 to 12/31/2021 per attached list Motion by Trustee Nugent, second by Trustee Johnson, to approve the consent agenda. Motion carried, with Trustee Alexander abstaining. Miscellaneous Business 1. Consideration of purchase of Davit System Tom Pluess, WWTP Operator, presented his information on the Davit System he is requesting for additional safety of the DPW staff for work and training. He stated that the DPW staff have been borrowing this equipment when needed from the Village of Mukwonago and have found it to be a very versatile piece of safety equipment. It offers a life line retrieval system that uses a harness and has a winch, if needed to assist extraction. While this equipment may be used primarily for work on the clarifiers it also has potential for other uses such as manholes and confined space work. Currently DPW uses a tripod option for manhole jobs but it is limited to use only with straight vertical jobs. Safety procedures will be written for this equipment and become part of safety practices for training. Regular inspections are required for this equipment and light maintenance will be needed. There are surplus funds in the sewer capital budget to fund the purchase. Motion by Trustee Alexander, second by Trustee Alger, to approve the purchase of the Davit System. Motion carried. Ordinances & Resolutions 1. Ordinances and Job Descriptions Related to Separating the Offices of Clerk and Treasurer Administrator Suhm provided the background for these ordinance changes and outlined the items needing approvals. The job description for the Administrator is new and although the Village Clerk reports to the Administrator, the new job description for the Clerk is being presented for Board review as it has been updated to reflect the separation of the duties of the Clerk and Treasurer. a. Ordinance 2019-17 – Creating a section of the municipal code in Chapter 97 adding the Administrator to Officers and Employees Motion by Trustee Johnson, second by Trustee Alger, to approve Ordinance 2019-17. Motion carried.  EAST TROY VILLAGE BOARD MINUTES December 16, 2019 Page 2 of 2 b. Ordinance 2019-18 – An ordinance to repeal and recreate multiple sections of the municipal code to define responsibilities of the Clerk, Treasurer and Administrator Motion by Trustee Nugent, second by Trustee Alger, to approve Ordinance 2019-18. Motion carried. c. Consideration of Administrator Job Description Motion by Trustee Alexander, second by Trustee Alger, to approve the Administrator job description. Motion carried. d. Consideration of Clerk Job Description Motion by Trustee Renucci, second by Trustee Boyes, to approve the Clerk job description. Motion carried. 2. Ordinance 2019-19 – Repeal and recreate Chapter 113 of the Municipal Code related to ADA compliance Administrator Suhm explained the background for the updates to the ADA compliance section within the code. Motion by Trustee Johnson, second by Trustee Alexander, to approve Ordinance 2019-19. Motion carried. Motion by Trustee Johnson, second by Trustee Alexander, to approve the grievance procedure. Motion carried. Reports 1. Municipal Court – November 2019 2. November Financial Report 3. Library Board Minutes – 11/12/19 4. ETAESD Minutes – 11/19/19 5. South Street Lift Station Update 6. Dam Removal Update 7. DRAFT Plan Commission Minutes – 12/9/2019 Closed session Motion by President Seager, second by Trustee Alexander, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) for the purpose of conducting other specified public business, whenever competitive or bargaining reasons require a closed session (TID 4 development and agreements and Offer to purchase property). Motion carried on a roll call vote: Roll call President Seager Y Trustee Alexander Y Trustee Alger Y Trustee Boyes Y Trustee Johnson Y Trustee Nugent Y Trustee Renucci Y Motion by Trustee Johnson, second by Trustee Boyes, to adjourn at 8:23 pm. Motion carried. Respectfully Submitted, Lorri Alexander, Deputy Clerk