Village Board

EAST TROY VILLAGE BOARD MINUTES January 20, 2020 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Alan Boyes, Mary Nugent, Matt Johnson and Forty Renucci Excused: Youth in Government Representative Michael Rosin Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt, Clerk Alexander, Youth in Government Representative Madeline Otto Citizen Participation Steve Rostkowski, 2959 North Shore Dr., stated that this year is the 5th anniversary of the drawdown of the East Troy Lake. He stated that the residents along the lake understood the need for that action. He stated he feels that was the last positive thing that has happened. John Merath, 3063 Clayton Ave., spoke of his concern regarding speeding and parking on sidewalks. He detailed specific areas of Graydon Ave. and times of speeding taking place, concern that children are present, observations of vehicles not stopping at the corner of Bellview and Graydon Ave. or at the stop signs on the Square. He also discussed that there should not be parking on sidewalks. Jerry Niegleson, impressed with the new sidewalks and hopes that sidewalks would be considered for Division St. at St. Peters Rd. Mark Christianson, 2997 North St., expressed his disappointment at receiving a ticket for obstruction of his license plate which was covered by a typical, legally purchased license plate cover. He was told a plate needs to be seen from 100’ and he feels that if these covers are illegal, they should not be allowed to be sold and the public should be made aware of this law. He stated he would contest the ticket and asked to speak to the Chief of Police regarding the matter. Consent Agenda 1. Approval Minutes – 1/6/2020, Joint Meeting 1/9/2020 2. Operator’s Licenses – Allison O. Kluck, Linda D. Kaplan 3. Final Draft of Main Street Intergovernmental Agreement for approval Motion by Trustee Johnson, second by Trustee Nugent, to approve the consent agenda. Advisory – Motion carried, Board – Motion carried with Trustee Renucci abstaining. Miscellaneous Business 1. St. Peter’s Brickbusters Update on First Lego Lead Project pertaining to Crucible Materials/Trent Tube Property on Highway 120 The group introduced themselves, their organization and purpose and performed a skit explaining their project and goals. 2. Consideration of recommendation from Plan Commission to approve a conditional use for an arcade located at 3076 Main Street, Jerome Schmidt, applicant Jerry Schmidt, applicant, was present to answer any questions. Jerry explained that he is interested in a family-oriented business without beer or food sales, but an activity that will appeal to all ages that he hopes will keep residents in the Village. He will continue to offer tanning at this location. Mr. Schmidt stated that he would abide by the conditions of the conditional use permit. Motion by Trustee Alexander, second by Trustee Johnson, to approve the conditional use permit for an arcade located at 3076 Main Street, JLS Property Management Investments, subject to the terms of the draft conditional use dated January 9, 2020. Advisory – Motion carried, Board – Motion carried.  EAST TROY VILLAGE BOARD MINUTES January 20, 2020 Page 2 of 4 3. Consideration of application for Arcade License for arcade to be located at 3076 Main Street, Jerome Schmidt, applicant. Contingencies: a. Issuance of Occupancy Permit b. Payment of Arcade License fee of $460.00 Motion by Trustee Johnson, second by Trustee Renucci, to approve the arcade license pending issuance of the occupancy permit and payment of the license fee. Advisory – Motion carried, Board – Motion carried 4. Consideration of memorandum of understanding for proposed multi-use recreational trail between the Village of East Troy and Village of Mukwonago, through the Town of East Troy and in Waukesha and Walworth Counties Motion by Trustee Johnson, second by Trustee Alger, to approve the memorandum of understanding as presented. Advisory – Motion carried, Board – Motion carried 5. Discussion/Consideration of how to proceed with boundary agreement with Town of East Troy Administrator Suhm clarified that the last sentence under Background should read “will not automatically revert”. Discussion then compared the properties that the Village had included in their proposal to the properties the Town of East Troy had identified. The Town had identified substantially less properties than the Village for a longer term. Discussion covered the history of this project, the meetings, legal costs and time spent to develop the proposal. The consensus was that the proposals are so far apart that further discussions are not called for at this time. Direction was for President Seager to have a conversation with Chairman Klarkowski regarding the differences in the proposals to determine if there was continued interest from the Town in pursuing this agreement. 6. Consideration of Crisis Protect Insurance Policy Administrator Suhm brought information on this policy at the request of a board member. Discussion included what the policy covers vs. the policies already in place for the Village and the limits of coverage compared to the premium costs. This is a new insurance product being offered and not many municipalities have taken it, other than one community in Kenosha county. Questions on the type of coverage held by the School District were raised. The Board would like to learn more about this offered coverage and would like the insurance agent to be invited to present to the Board prior to budgeting for 2021. Discussed having questions submitted by the Board and Department Heads to the agent to insure gaining the information needed. Motion by Trustee Johnson, second by Trustee Alexander, to table this item pending the ability to schedule a meeting with Department Heads, legal representative and Trustee Boyes to collect and prepare questions about this insurance. Advisory – Motion carried, Board – Motion carried 7. Consideration of engineering proposal for 2020 Clayton-Bellview Project DPW Equitz explained the project for Clayton and Bellview Avenues. This project has been designed and is ready to bid. This proposal is for bidding the project and inspection services. He would like to get this out to bid soon to get the best pricing. Tim Lynch, Lynch & Associates, explained the proposal includes a budgeted 12 weeks for full time inspections, bidding, attending meetings, etc. Discussion included how to cover any additional costs or inspections of the project should they arise. They are estimating 12 weeks for the project and intend to work around the 4th of July activities. Motion by Trustee Johnson, second by Trustee Alger, to approve the engineering proposal for $58,190. Advisory – Motion carried, Board – Motion carried  EAST TROY VILLAGE BOARD MINUTES January 20, 2020 Page 3 of 4 8. Consideration of Granting: a. Special Event Permit to East Troy Chamber of Commerce for the East Troy Cycling Classic on the Village Square on Friday, June 19, 2020 (road closures from 9:30 am to 8:30 pm, race events 11:30 am to 8:30 pm) b. Permit for Bike Race on surrounding streets Friday, June 19, 2020, Vanessa Lenz, Event Chairperson c. Application for Temporary Class B Liquor License for Friday, June 19, 2020 d. All permits contingent upon: i. Approval of street closures from Walworth County ii. Insurance Certificate iii. Receipt of fees iv. Receipt of vendor list Vanessa Lenz, Chamber Executive Director, was present to answer question. This will be the 9th year East Troy has hosted this event and the same route will be followed as last year and the same popular races will be held. She provided samples of the letter that will be sent to neighbors and businesses, and there will also be 2 “walk-arounds” to drop off flyers that detail the parking options. Motion by Trustee Alexander, second by Trustee Boyes, to approve the Special Event for the East Troy Cycling Classic, the Race Permit and the Temporary Class B License for Friday June 19, 2020 contingent upon items 1 – 4 in 8d of the agenda. Advisory – Motion carried, Board – Motion carried Ordinances & Resolutions 1. Consideration of recommendation from the Plan Commission to approve a revision to the future land use map, changing the use classification of part of the property identified as RA314100001 from General Industrial to Mixed Residential a. Public Hearing President Seager opened the public hearing. There were no comments. President Seager closed the public hearing b. Consideration of Ordinance 2020-02 Motion by Trustee Johnson, second by Trustee Alexander, to approve Ord. 2020-02. Advisory – Motion carried, Board – Motion carried 2. Resolution 2020-01 – Authorizing the issuance and sale of up to $998,777 sewerage system revenue bonds, Series 2020, and providing for other details and covenants with respect thereto, and approval of related $1,168,844 Financial Assistance Agreement This is to finalize the borrowing of the clean water fund loan for the south street lift station. Motion by Trustee Johnson, second by Trustee Alger, to approve Res. 2020-01, Advisory – Motion carried, Board – Motion carried Motion by Trustee Johnson, second by Trustee Alger, to approve the $1,168,844 Financial Assistance Agreement. Advisory – Motion carried, Board – Motion carried Reports 1. 2019 Fuel Flowage Report – Mr. Watkins, Airport Manager, will be bringing his quarterly report to the Board in the future and may have insights on this data. Discussion included how to compare this information to other airports, the possibility of contacting the BOA and at what point is this feature no longer viable. 2. Booth Lake Minutes – 12/18/2019 3. DRAFT Plan Commission Meeting minutes - 1/13/2020  EAST TROY VILLAGE BOARD MINUTES January 20, 2020 Page 4 of 4 4. Municipal Court Report – December 2019 5. Library Board Minutes – 12/10/2019 6. December Financial Reports a. Revenue/Expenditure Report b. Variance Report c. Capital vs. Spent Report d. Airport Financial Report e. Dam Financial Report Administrator Suhm asked for direction from the Board on the frequency they would like to see these reports. Direction was monthly for the Revenue/Expenditure Report and quarterly for the others. Other suggestions included having the variance report show set-asides as well and to add a description of the fund number on the reports. 7. 2019 4th Quarter Police Department Report 8. DPW Director’s Summary – 2019 2nd, 3rd and 4th Quarters – discussion included the use of Well 7, the mapping of curb stops, sewer cleaning and upgrading water meter radios. 9. Update on Sidewalk Project (verbal - DPW Equitz, no packet materials) DPW Equitz and Tim Lynch, Lynch & Associates, updated the Board on the progress of the 2019 Sidewalk Project and the concerns they have on some of the work. They outlined the efforts to date to gain commitments from the contractor to correct noted deficiencies, the reason for additional inspections on the project and where this stands now. There is a substantial amount of the prepared punch list that includes work deemed as rejected. They are continuing to work with the contractor to make corrections. Discussion included the retainage of the project, bond and legal options, notifying the East troy Railroad prior to repairs of the crossing and that no payments have been released on this project until the parties can come to agreement on the work. Direction of the Board was to bring an update to the next meeting. Closed session Motion by President Seager, second by Trustee Johnson, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) for the purpose of conducting other specified public business, whenever competitive or bargaining reasons require a closed session (Preliminary Development Negotiations, Airport and Negotiations with PSG ). Motion carried on a roll call vote: President Seager Y Trustee Alexander Y Trustee Alger Y Trustee Boyes Y Trustee Johnson Y Trustee Nugent Y Trustee Renucci Y Reconvene in Open Session No action taken. Adjourn Motion by President Seager, second by Trustee Renucci, to adjourn at 8:53 p.m. Respectfully Submitted, Lorri Alexander, Clerk