Village Board

EAST TROY VILLAGE BOARD MINUTES May 2, 2022 Page 1 of 3 Call Meeting to Order, Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Mary Nugent, Matt Johnson, Forty Renucci, Jason Smalley and Joe Wisnewski Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm Citizen Participation No citizen participation. Consent Agenda 1. Approval Minutes – 4/18/2022 2. Consider approval of Temporary Class B license for St. Peters Knights of Columbus for July 8 and 9, 2022 – Temporary Operators to be Mark Smith and Joseph Heinzman 3. Consider approval of Special Event and Temporary Class “B” Beer License, East Troy Express Baseball Club, Kelly Lehman, Applicant, games for 8 dates (6/12, 19, 26; 7/16, 17, 24, 30, 31) at the Rossmiller Park, Grandstand Field, from noon to 4:00 pm. Temporary Operator to be Jennifer Lehman. 4. Consider approval of Special Event application for East Troy Knights “Knights of Summer” Baseball Tournament, June 24 - 26, 2022, 8 am to 10 pm, at Mitchell Park, Rick Brandner, Event Chairperson. Expected attendance is 500, will use 4 fields (3 Mitchell Fields and the Grandstand/Center field). Note: Chairperson will coordinate use of Grandstand field on Sunday June 26 with the Chairperson of the East Troy Express Baseball Club as use will be shared that day) 5. Consider appointment of Dennis Anderson to the Law Enforcement Committee (no packet materials) 6. Consider approval of farm lease with Peter Wendt for Village-owned property located off Highway 120 in TID 4 7. Consider extension of offer to purchase and due diligence period with Quernemoen East Troy, LLC to June 1, 2022 Motion by Trustee Smalley, second by Trustee Alexander to approve the consent agenda. Motion carried. Miscellaneous Business 1. Consideration of awarding bid for Well 7 Maintenance Project Motion by Trustee Johnson, second by Trustee Alexander, to approval the proposal from Mid City Corporation for $28,640. Motion carried. 2. Consideration of Airport Layout Plan DPW Equitz discussed the suggested modifications to the layout plan. These included: • Adding water and sewer utilities. The extension from Hwy 20 to the airport would need to be paid by utilities, but anything within the airfield can be shared with the BOA. • A runway extension of 100 feet to get to 4,000 feet. • An entrance off Highway 20. • A new snow removal equipment building and potential new terminal. DPW Equitz also explained land acquisition may be possible for shared funding with the BOA if there is a desire to acquire land south of the airport. He reminded the Board an item being  EAST TROY VILLAGE BOARD MINUTES May 2, 2022 Page 2 of 3 included in the plan does not obligate the Village to pursue it, but it does allow the Village to seek funds for the items. Motion by Trustee Alexander, second by Trustee Johnson, to accept as presented. Motion carried 3. Consideration of LED Streetlight upgrades DPW Equitz explained existing poles will be utilized for the planned upgrades. Motion by Trustee Johnson, second by Trustee Smalley, to approve phase 1 of the LED streetlight project. Motion carried. 4. Consideration of Village Square landscaping plans DPW Equitz informed the Board he did not receive any feedback on a letter that was sent to business and property owners on the Square regarding the plans. Plantings were selected with winter conditions in mind and landscaped areas will be irrigated. He anticipates the landscaping will be complete by Memorial Day with work being done by staff and contracted services. Consensus of the Board was they were happy with the plans as presented. 5. Consideration of recommendation from CDA to designate a portion of ARPA funds for tourism and marketing purposes President Seager explained instead of doing business grants the CDA decided to assist with tourism and marketing efforts, partnering with the Chamber of Commerce on a billboard. Motion by Trustee Johnson, second by Trustee Alexander, to approve the designation of ARPA funds to CDA for purpose of sponsoring billboard May to October 2022. Motion carried. 6. Discussion/Consideration of liquidated damages for 2021 Main Street/Church Street/Square reconstruction project (no packet materials) Village Engineer Tim Lynch gave the Board an update on the project status. He discussed they have negotiated through the quantity concerns. The sections of cracked concrete in the sidewalks have been replaced. Items that still need to be completed include striping, landscaping, and manhole adjustments. He spoke with the County regarding the driving lane and concerns related to a dip in the pavement. He is trying to get the contractor to come out with a measuring device. DPW Equitz reported the handicap signage has been ordered and will be installed once it is received. Liquidated damages are set to resume on May 16 if items are not completed. The County would like to proceed with closing out the project so they can request grant reimbursement. Board members expressed concerns if they move forward with closing the project and items are not complete by the May 16 deadline how that would impact potential liquidated damages that could resume. The Board discussed waiting until after May 16 to consider. Motion by Trustee Johnson, second by Trustee Wisniewski, to table. Motion carried. 7. Consideration and direction to staff regarding board room equipment and furnishing updates The Board discussed stationary versus mobile desks. Direction at the end of discussion was preference is mobile desks. President Seager will work with staff on a layout. Administrator Suhm discussed the need to determine layout prior to installation of cameras because they will be set to fixed areas. She added any placement of mobile desks will need to be marked so they are returned to the same spot for cameras. The chairs preferred were vinyl seats with mesh backs and Administrator Suhm can go ahead and order them. Lead times for AV equipment were discussed. Motion by Trustee Johnson, second by Trustee Alexander to proceed with CTI for the wireless option instead of wired for microphones and we will figure out physical placement. Motion carried.  EAST TROY VILLAGE BOARD MINUTES May 2, 2022 Page 3 of 3 Ordinances & Resolutions 1. Resolution 2022-06 – Adopting Updated Comprehensive Outdoor Recreation Plan The timeline contained in Comprehensive Outdoor Recreation Plan document was discussed. It was explained that was the original projected timeline and there were delays in the project. Motion by Trustee Johnson, second by Trustee Nugent, to approve Resolution 2022-06. Motion carried. Reports 1. March Financial Reports a. Fund Summary b. Variance c. Capital Improvements Budget vs Spent d. Dam e. Airport 2. Booth Lake Minutes 3-16-22 3. Booth Lake Minutes Special Meeting 3-29-2022 4. CDA Minutes 3/28/22 Closed session Motion by President Seager, second by Trustee Alexander, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) for the purpose of conducting other specified public business, whenever competitive or bargaining reasons require a closed session (Development Agreement) President Seager Y Motion carried on a roll call vote: Trustee Alexander Y Trustee Alexander Y Trustee Johnson Y Trustee Nugent Y Trustee Smalley Y Trustee Wisniewski Y Reconvene in Open Session Possible action on closed session matters Motion by Johnson, second by Trustee Smalley, to approve the amendment to the development agreement which would add an additional 10% reimbursement to the contract price of sanitary main extension. Motion carried. Adjourn Motion by Trustee Johnson, second by Trustee Smalley, to adjourn at 7:09 p.m. Motion carried. Respectfully Submitted, Eileen Suhm Administrator Note: Recordings of the meeting may be found on our YouTube Channel - Link: https://www.youtube.com/channel/UCGPfzVwLzE2Pqt4-g450Klg