Village Board

EAST TROY VILLAGE BOARD MINUTES November 17, 2025 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Clerk Smith verified the meeting was posted according to law. Roll Call: President Johnson called the meeting to order at 6:30 p.m. Present: President Johnson, Trustees Bryan Harding, Jim Holm, Dan Moody, Scott Seager, and Joe Wisniewski Excused: Trustee Mary Nugent Others: Chief Swendrowski, Administrator Suhm, DPW Director Equitz, Clerk Smith Citizen Participation No participation from the public Consent Agenda 1. Approval Minutes – November 3, 2025 2. Consider first amendment to Overlook Ridge Development Agreement pertaining to dedication of public water utilities 3. Consider approval Special Event and Temporary Class B beer license for East Troy Area Chamber of Commerce, Vanessa Lenz, Chairperson, for Santa on the Square, ET Lights 2025 with NYE Ball Drop, Saturday, Dec. 6 through Wednesday, Dec. 31, at Village Square Park. a. Dates for Temporary Class B License – Dec. 6, 12, 13, 19, 20, 26, 27 & 31 b. Operators to be: Vanessa Lenz, Sarah Manke & Bailey Kaiser c. Request for waiver of late application submittal fee d. Request approval for banner to be displayed 11/26 to 12/31 for multiple events 4. Consider granting approval of Special Event and Temporary Class B wine license for Winter Wine Walk, Dec. 12, 2025, East Troy Chamber of Commerce, Vanessa Lenz, Chairperson, 5 to 8 pm, Village Square and surrounding businesses (20 locations). a. Request for waiver of late application submittal fee b. Request waiver of Ord. 305-23 to allow for open intoxicants on the Village Square during event (wristbands to be issued to participants) c. Contingent upon receipt of fees 5. Consider Plan Commission recommendation to approve conditional use application and site plan/plan of operations for a Group day-care center (nine plus children) for property located at 2541 Main Street bearing Tax Parcel No. RA139600001; Veronica Clark (Kids Count Too Learning Center, LLC), applicant (Ray Goodden, agent); (application 2025-25) 6. Consider Plan Commission recommendation to approve two-lot certified survey map for property located at approximately 2085 Co. Rd. L, EastTroy, WI 53120 (RXUP00221A);Ken Osborne (HAS Commercial Real Estate) applicant; John Konopacki (Chaput Land Surveyors), agent (application 2025-24) 7. Consider updates to Personnel Policy Manual effective 1/1/2026 8. Consider Third amendment to development agreement for The Lofts of Honey Creek.  EAST TROY VILLAGE BOARD MINUTES November 17, 2025 Page 2 of 4 Motion by Trustee Seager, second by Trustee Moody, to approve the consent agenda as presented. Motion carried. President Johnson took item #2 under Ordinances and Resolutions out of order and was addressed after the Consent Agenda. Miscellaneous Business 1. 2954 Main Street project status and ordinance violation discussion Magnolia Stanford, 2954 Main St., spoke on the complaints against their property by neighbors and distributed her written rebuttal to the board, as well as documentation that showed social media support for the project. Said she had spoken with other adjacent neighbors to the property, who reported that they have no issues with the project. She added that many community members have been interested and supportive of the renovation, and stated she was disappointed in the board’s behavior and discussion held at the prior Village Board meeting. Victor Stanford said he did not have opportunity to review and respond to the administrator’s memo that he had received that day, which outlined the ordinance issues. President Johnson proposed postponing that discussion until the Dec. 15 meeting, giving Mr. Stanford time to prepare and submit his comments in writing. Chief Swendrowski stressed to Mr. Stanford that the burning of construction materials on the property needs to stop, to which Mr. Stanford stated he understood. President Johnson recapped some of the recent items that had been completed on the property, and Mr. Stanford went over his proposed timeline from the last meeting for the interior mechanicals and exterior completion. The matter will be discussed further at the December 15 Village Board meeting. (President Johnson moved item #2 under Miscellaneous Business to be addressed last on the agenda) 2. 2026 Budget a. Presentation – Administrator Suhm provided the Board with a summary of the 2026 Budget. The Village went through an assessment market update this year, in which the residential properties saw a greater increase in values as compared to manufacturing and commercial properties. As a result, the Village’s mill rate is decreasing from $6.42 per $1,000 of valuation in 2024 to $4.65 for 2025. Of the total tax bill, preliminary figures showed the percentages of distribution: 49.73% to East Troy Schools; 31.16% to the Village; 15.39% to Walworth County; and 3.72% to Gateway Technical College. b. Public Hearing on 2026 Budget – President Johnson opened the public hearing at 7:33 pm. There was no comment from the public. President Johnson closed the public hearing at 7:33 pm. c. Consideration of Ordinance 2025-10 Appropriating Funds to Operate in 2026 and Adopting Levy Motion by President Johnson, second by Trustee Seager, to adopt Ordinance 2025-10. Motion carried.  EAST TROY VILLAGE BOARD MINUTES November 17, 2025 Page 3 of 4 3. Consider write-off of uncollectible Apex Fiber bulk water payment Staff was directed to review Village ordinances/policies and to bring back a revision that would permit the administrator the authority to review and approve uncollectible debt up to a $500 or $1,000 limit without Board approval. Motion by President Johnson, second by Trustee Seager, to write off the $60.05 uncollectible amount. Motion carried. 4. Consider approval of engineering proposal for TID projects Tim Lynch, Lynch & Associates Engineering Consultants, gave the board a proposal for engineering services, combining projects for TID-4 and TID-5, including the bidding and construction management for the Main Street Sidewalk project, the finishing of Corporate Circle in the Business Park, removing temporary cul-de-sacs, and the modification of the existing pond next to the on-ramp by the East Troy Business Park to bring it up to current standards for stormwater. Motion by Trustee Seager, second by Trustee Holm, to approve the proposal from Lynch & Associates for $149,155 for the combination of efforts from TID-4 and TID-5 engineering. Motion carried. Ordinances & Resolutions 1. Resolution 2025-17 - Resolution to Amend Special Assessment Schedule for ROP0003 –2838 School Street (contingent on receipt of waiver of right to public hearing from property owner) Administrator Suhm explained that there was a clerical error with special assessments last year for this specific property. The Board had approved a resolution for the School Street project that allowed for a special assessment installment schedule for property owners who did not wish to pay in full for the assessment fees. They would have a 6.5% interest rate, payable over 10 years beginning in December 2024. A staff member realized this year that this property had been missed when placing the installments on the tax roll in 2024, and this resolution would allow for the property owner to follow the same payment schedule with no additional interest costs beginning in 2025. The property owner waived her right to a public hearing, as this is typically required when special assessments are to be considered by the Board. Motion by Trustee Wisniewski, second by Trustee Seager, to approve Resolution 2025-17. Motion carried. 2. Resolution 2025-18 – Resolution Authorizing the Issuance and Sale of $2,470,000 Taxable General Obligation Promissory Notes, Series 2025B Kayla Thorpe, with Ehlers and Associates, attended the meeting remotely. She spoke on the successful sale of the Village’s taxable general obligation bonds and on the sale day report. She explained that the note was downsized by $35,000 due to the interest rate coming in lower than anticipated, along with reductions in the unused underwriters discount, and the Village  EAST TROY VILLAGE BOARD MINUTES November 17, 2025 Page 4 of 4 was able to have a principal and interest savings of just over $100,000 from the pre-sale estimates. She noted that Moody’s report reaffirmed the Village’s good credit rating of “Aa3” from earlier this year. The funds will be utilized to purchase TID-4 land in the East Troy Business Park and address infrastructure improvements within TID-4. As for the Village’s general obligation debt borrowing capacity, now at only 37-percent, she noted that there is still quite a bit of capacity remaining which will allow for the Village to take on capital improvements and future projects. She noted that TID-4 is projected to close in 2039 and it will be able to meet its debt obligations within its useful life. Motion by Trustee Holm, second by Trustee Moody, to authorize the issuance and sale of $2,435,000 taxable general obligation promissory notes, series 2025B. Motion carried. 3. Ordinance 2025-11 - Ordinance to Amend the General Development Plan for Honey Creek Planned Development district for property located on Honey Creek Road west of South Executive Drive to change the personal storage facilities standards for Lot 2 of CSM 4915 to allow electrical service to certain units; I-43 Investments, LLC, applicant(Paul Van Henkelum, PE, PLS, agent);(application 2025-26) Motion by Trustee Seager, second by Trustee Harding, to approve Ordinance 2025-11. Motion carried. Staff Reports 1. Municipal Court – October 2025 2. October Financial Report Committee Reports 1. Park & Rec Board Minutes – 10/13/2025 2. Airport Advisory Committee Minutes – 9/8/2025 3. Plan Commission Draft Minutes – 11/10/2025 The board reviewed reports as listed on the agenda. Adjourn Motion by President Johnson, second by Trustee Seager, to adjourn. Motion carried at 7:34 pm. Respectfully Submitted, Dannett Smith, Clerk Note: Recordings of the meeting may be found on our YouTube Channel - Link: https://www.youtube.com/channel/UCGPfzVwLzE2Pqt4-g450Klg