East Wenatchee Events Board

CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA EAST WENATCHEE EVENTS BOARD BOARD MEETING MINUTES January 6, 2020 | 3:30PM Attendees Councilmember Rob Tidd, Sally Brawley, Kirk Mayer, Jason Heinz, Marianne Rumbolz, Brent Schmitten, Vicki Sulliva, Meegan Mashburn and Events Director/PIO Trina Elmes Guests Jerri Barkley (WVCC) and Mayor Jerrilea Crawford Location Online Zoom Meeting CALL TO ORDER 3:37PM Roll Call/Introductions – Vote in Members The following is a list of the positions that are up for reappointment. • Position #3 – Supattra Winger (Hotel) • Position #4 – Sally Brawley (Activity) • Position #7 – Alejandro Cruz (Retail Rep.) • Position #10 – Michael Machado (At Large) Councilmember Rob Tidd motioned to appoint: Position #3 – Supattra Winger Position #4 – Sally Brawley Position #7 – Alejandro Cruz Position #10 – Michael Machado Kirk Mayer seconded the motion. Motion Carried (8-0). Councilmember Rob Tidd motioned to remove Jason Fonville, Position #11, due to a lack of attendance. Sally Brawley seconded the motion. Motion carried (8- 0) Public None Comment Minutes The October 7, 2020 minutes were reviewed. Sally Brawley motioned to accept the minutes and Marianne R. seconded the motion. Motion carried (8-0). Financials The Financials were reviewed and Finance Director Josh DeLay, sent a statement along with the financial documents. The Hotel/Motel fund will finish the year with roughly $150,000, and we budgeted for another $225,000 in hotel/motel taxes for next year. That gives the EWEB roughly $375,000 to play with next year (probably more like $325,000 in order to maintain a healthy $50,000 fund balance). We budgeted for $120,000 to come to the City, and $61,000 for the Museum. If those are approved that leaves roughly $144,000 for other entities. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA Events The Wings & Wishes Christmas Tree Lighting event was originally canceled, but we were Update able to turn it into Santa’s Ride-Around-Town instead. Santa road on a fire truck throughout East Wenatchee, waving and playing Christmas music for everyone to hear. Santa was escorted by the East Wenatchee Police Department and a Douglas County Sheriff’s Deputy. The event was very popular and every one, no matter their age, was excited to see Santa. Classy Chassis Parade & Car Show is scheduled for April 30-May 1, but it is not looking promising. Events Director Elmes is looking into options if it is able to happen, but on short notice. The City also launched their new website last week. Tourism Grants Wenatchee Valley Chamber of Commerce The Chamber of Commerce is asking for $45,000, per year, to help promote the City of East Wenatchee. This would be a two year contract for 2021-2022. Motion by Councilmember Rob Tidd to fund the Wenatchee Valley Chamber of Commerce’s request of $45,000, per year, for 2021 and 2022. Jason Heinz seconded the motion. Motion carried (7-0) City of East Wenatchee The Events Department is asking for $104,000 for Staffing, $8,000 for the Classy Chassis Parade & Car Show promotions and $8,000 for the Wings & Wheels Festival promotions. Motion by Councilmember Rob Tidd to fund all three of the City of East Wenatchee requests for a total of $120,000 for staffing the Events Department and promoting the Classy Chassis Parade & Car Show, provided it takes place, and the Wings & Wheels Festival, provided it takes place. Sally Brawley seconded the motion. Motion carried (7-0). WVCC Update Jerri Barkley explained how the Ad Calendar works and what the advertising schedule for the year is. Jerry also went over the STR Report and explained how to read it and what all of the data means. Other Board members had a roundtable. Next Meeting February 3, 2021, 3:30pm via Zoom O ORDER ADJOURN 4:49PM Rob Tidd, Councilmember Attest: Trina Elmes, Events Director/PIO In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).