East Wenatchee Events Board

CITY OF EAST WENATCHEE Events Department 271 9th Street NE * East Wenatchee, WA 98802 Phone (509) 886-6108 * Fax (509) 884-6233 * www.eastwenatcheewa.gov East Wenatchee Events Board Board Meeting Agenda September 7, 2022 at 3:30PM Location Eastmont Parks & Recreation Community Center 230 N. Georgia Avenue, East Wenatchee, WA 98802 Call to Order Roll Call/Introductions – Vote in New Member (Mat Heinz, Position 4) ☐ Rob Tidd ☐ Brent Schmitten ☐ Mat Heinz ☐ Vickie Sullivan ☐ Kirk Mayer ☐ Michael Machado ☐ Alex Cruz ☐ Supattra Winger ☐ Jason Heinz ☐ Open Hotel Rep Guests: Public Comment Approval of Minutes • July 6, 2022 Minutes Financials • Revenue/Expense Update Events Update • Pangborn’s Festival of Flight Report • Wings & Wishes – December 1, 2023, 6pm Tourism Promotion Grant Requests • EYB Update - Exhibit A WV Chamber of Commerce Update • Steve Wilkinson & Niki Fahsholtz Other • Roundtable Next Meeting Date • October 5, 2022 Adjourn In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA EAST WENATCHEE EVENTS BOARD BOARD MEETING MINUTES July 7, 2022 | 3:30PM Attendees Councilmember Rob Tidd, Michael Machado, Kirk Mayer, Alex Cruz, Vickie Sullivan, Brent Schmitten and Events Director/PIO Trina Elmes Guests Mat Heinz (EMPD), Mayor Jerrilea Crawford, Jerri Barkley (WVCC), Niki Fahsholtz (WVCC) and Steve Wilkinson (WVCC) Location Eastmont Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 CALL TO ORDER 3:35 PM Presentation Datafy gave the Events Board a demonstration on their services. Datafy is a national company that uses geofencing for visitor analytics and advertising. Roll Call/Introductions – Vote in Members Sally Brawley (Position #4) submitted her official resignation due to her retirement from the Eastmont Metropolitan Park District, which is one of the Event Board’s Activity Representatives. Michael Machado motioned to accept Sally Brawley’s resignation, Kirk Mayer seconded the motion. Motion carried (6-0). Mat Heinz is the new Executive Director of Eastmont Metropolitan Park District and would like to replace Sally Brawley in Position #4. Michael Machado motioned appoint Mat Heinz to Position #4. Brent Schmitten seconded the motion. Motion carried (6-0) Public Comment None Minutes The May 4, 2022 minutes were reviewed. Michael Machado motioned to accept the minutes and Kirk Mayer seconded the motion. Motion carried (7-0). The June 1, 2022 meeting did not have a quorum, so there are no minutes to present. Financials Events Director/PIO Elmes did not have an update on Financials this month. Event Update Events Director/PIO Elmes talked about Pangborn’s Festival of Flight, schedule for August 6, 2022. The event is from 9-3pm at Pangborn Memorial Airport. She is still looking for exhibitors and more Japanese activities. Tourism Eastmont Youth Baseball (EYB) - Apple Capital All Star Tournament In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA Grants EYB is requesting $7,300 for their Apple Capital All Star Tournament on June 24-26. This request was presented at the June meeting, but there was not a quorum present to vote. The application was reviewed by the Board. Michael Machado motioned to approve the Eastmont Youth Baseball’s Tourism Grant Application in the amount of $7,300 for the Apple Capital Allstar Tournament. Brent Schmitten seconded the motion. Motion Carried (7-0) City of East Wenatchee – Pangborn’s Festival of Flight The City of East Wenatchee is requesting $8,000 for Pangborn’s Festival of Flight on August 6. Trina Elmes presented the application and it was reviewed by the Board. Michael Machado motioned to approve the City of East Wenatchee’s Tourism Grant Application in the amount of $8,000 for Pangborn’s Festival of Flight. Vickie Sullivan seconded. Motion carried (7-0) Greater Wenatchee Girls Softball – Sterling Invite Update Jason Heinz submitted his “Exhibit A” from the Sterling Invite, which is included in the packet. WVCC Update Jerri Barkley has accepted another position, so this will be her last EWEB meeting. Other Next Meeting August 3, 3:30pm Eastmont Parks & Recreation’s Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 O ORDER ADJOURN 4:55PM Attest: Rob Tidd, Councilmember Trina Elmes, Events Director/PIO In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).  PAGE 1 Pangborn's Festival of Flight Aug 6, 2022 Pangborn Memorial Airport EVENT REPORT Over 2,000 Attendees $300 Alaska Air Gift Certificate Raffled off 25+ Airplanes Link Transit revealed their Miss Veedol bus wrap 2 Law Enforcement Vehicles Kayla Taylor sang the National Anthem 1 Japanese Taiko Drum Group Cub Scout Pack 32 did the Presentation of Colors 14 Exhibitors Wenatchee Repellers did 2 demonstration 1 Face Painter Spirit of Wenatchee displayed Miss Veedol 5 Food Vendors Wenatchee School of Karate did 2 demonstrations 1 RC Airplane Raffled Off Helicopter rides 12 Volunteers | 1 Staff | 1 Mayor | 3 Street Crew | 15+ CDPA Staff PHOTOS OF EVENT Taiko Drum Group Helo Rides & Tours Demonstrations  PAGE 2 EVENT ACTIVITIES Making Mochi Photo Booth with Pick up Popcorn Happi Coats with Chopsticks City of East Wenatchee Chamber of Commerce Wenatchee School of Karate Paper Airplanes Repel Demos Ninja Stress Balls Cub Scout Pack 32 Wenatchee Repellers Eastmont Parks & Recreation Die-Cut Airplanes Gift Card Giveaway Coloring Sheets Sunrise Rotary Alaska Air WVC Foundation Bus Wrap Origami Face Painting Link Transit Misawa Sister City Association Let's Color Art