East Wenatchee Events Board

CITY OF EAST WENATCHEE Events Department 271 9th Street NE * East Wenatchee, WA 98802 Phone (509) 886-6108 * Fax (509) 884-6233 * www.eastwenatcheewa.gov East Wenatchee Events Board Board Meeting Agenda November 2, 2022 at 3:30PM Location Eastmont Parks & Recreation Community Center 230 N. Georgia Avenue, East Wenatchee, WA 98802 Call to Order Roll Call/Introductions ☐ Rob Tidd ☐ Brent Schmitten ☐ Mat Heinz ☐ Vickie Sullivan ☐ Kirk Mayer ☐ Michael Machado ☐ Alex Cruz ☐ Supattra Winger ☐ Jason Heinz ☐ Open Hotel Rep Guests: Public Comment Approval of Minutes • October 5, 2022 Minutes Financials • Revenue/Expense Update – October numbers aren’t available yet, no update. Events Update • Wings & Wishes – December 1, 2023, 6pm & December 3, 1-3pm Tourism Promotion Grant Requests • Revisit Request: Wenatchee Valley Chamber of Commerce - $62,000 • Wenatchee Valley Sports Foundation - $10,000 o Special Olympics, March 3-5 WV Chamber of Commerce Update • Ashley Sinner Other • Roundtable Next Meeting Date • December 7, 2022 Adjourn In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA EAST WENATCHEE EVENTS BOARD BOARD MEETING MINUTES October 5, 2022 | 3:30PM Attendees Mayor Jerrilea Crawford, Michael Machado, Brent Schmitten, Mat Heinz, Jason Heinz and Events Director/PIO Trina Elmes Guests Steve Wilkinson & Ashley Sinner (WVCC) Location Eastmont Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 CALL TO ORDER 3:36 PM Roll Call/Introductions Public Comment None Minutes The July 6, 2022 minutes were reviewed. Michael Machado motioned to accept the minutes and Brent Schmitten seconded the motion. Motion carried (5-0). The September 7, 2022 meeting did not have a quorum, so there are no minutes to present. Financials Events Director/PIO Elmes went over the financials that are in the packet. Event Update Events Director/PIO Elmes gave an update on Pangborn’s Festival of Flight that was on August 6, 2022. 6, 2022. Wings ‘n Wishes Tree Lighting is on December 1, 6-8pm at City Hall and Santa’s Ride-Around-Town is on December 3, 1-3pm. Tourism Eastmont Youth Baseball (EYB) - Apple Capital All Star Tournament Update Grants EYB submitted their Post Event Report and the results were discussed. City of East Wenatchee – Administration/Operation The City of East Wenatchee is requesting $115,000 for Administration/Operation of the EWEB and City events. Events Director/PIO Trina Elmes presented the application and it was reviewed by the Board. Jason Heinz motioned to approve the City of East Wenatchee’s Tourism Grant Application in the amount of $115,000 for Administration/Operation. Michael Machado seconded. Motion carried (5-0) City of East Wenatchee – Classy Chassis Parade & Car Show The City of East Wenatchee is requesting $13,000 for the Classy Chassis Parade & Car Show. Events Director/PIO Trina Elmes presented the application and it was reviewed by the Board. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA Jason Heinz motioned to approve the City of East Wenatchee’s Tourism Grant Application in the amount of $13,000 for the Classy Chassis Parade & Car Show. Michael Machado seconded. Motion carried (5-0) Wenatchee Valley Chamber of Commerce (WVCC) – Promoting East Wenatchee The WVCC is requesting $62,000 for promoting East Wenatchee. Steve Wilkinson presented the application and it was reviewed by the Board. Jason Heinz motioned to approve the Wenatchee Valley Chamber of Commerce Tourism Grant Application in the amount of $62,000 for promoting the City of East Wenatchee. Brent Schmitten seconded. Motion carried (4-1) WVCC Update Ashley Sinner is the new Destination Management and Marketing Organization Director for the Wenatche Valley Chamber of Commerce. Other None Next Meeting November 2, 3:30pm Eastmont Parks & Recreation’s Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 O ORDER ADJOURN 4:35PM Attest: Rob Tidd, Councilmember Trina Elmes, Events Director/PIO In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).  EWEB Financial Report September 2022 Hotel/Motel Tax Revenue 2020 2021 2022 Beginning Fund Balance $81,632.99 $162,733.87 $318,181.61 Budgeted Income $250,000.00 $225,000.00 $250,000.00 Income to Date $250,534.92 $356,191.74 $272,811.10 Total Income Budgeted $331,632.99 $387,733.87 $568,181.61 Actual Balance To Date $332,167.91 $518,925.61 $590,992.71 Budgeted Requests Events Department $37,946.04 $120,000.00 $120,000.00 WV Chamber of Commerce $0.00 $15,000.00 $45,000.00 WV Museum & Cultural Center $121,488.00 $60,744.00 $61,000.00 Total Budgeted Expenses $159,434.04 $195,744.00 $226,000.00 Taxes Available To Date $136,423.91 $323,181.61 $364,992.71 Taxes Available Budgeted $342,181.61 Additional Requests Sports Foundation - Special Olympics $5,000.00 $0.00 $0.00 EMPD Winter Classic AAU $5,000.00 $0.00 $8,000.00 Sunburn Classic $0.00 $0.00 $0.00 GWGSA Sterling Invite $0.00 $5,000.00 $8,000.00 EYB Tournament $0.00 $0.00 $7,300.00 Other - 2021 Chamber Payment $0.00 $0.00 $30,000.00 Total Request Expenses $10,000.00 $5,000.00 $53,300.00 Taxes Available To Date $162,198.95 $318,181.61 $311,692.71 Taxes Available Budgeted $288,881.61  Miss Veedo l WINGS 'N WISHES Sponsored by: TREE LIGHTING DEC. 2 • EAST WENATCHEE CITY HALL • 6PM FREE activities for the whole family! Arrival of Santa on a Fire Truck | Pictures with Santa Christmas Carols | Goodies at the North Pole Cafe Letters to Santa at the North Pole Post Will be selling hot dogs too! SANTA'S RIDE AROUND TOWN DEC. 4 • EAST WENATCHEE CITY LIMITS • 1-3PM Come out and wave to Santa Claus as he rides through town on a Douglas County Fire truck with a police escort! Santa will be driving around within city limits only. View his route on our website, EastWenatcheeWa.gov. Thank you to our sponsors! CHINOOK MUSIC SERVICE City of East Wenatchee Events Department: (509) 886-6108 | eastwenatcheewa.gov Print Tourism Promotion Grant - Submission #1224 Date Submitted: 9/30/2022 Amount of Lodging Tax Requested* Federal Tax ID #* $62,000 Annually 91-0465430 Organization/Agency Name* Type of Organization* Please List* Wenatchee Valley Chamber of Commerce C Corporation 501 (c)(6) Government Limited Liability Company Partnership S Corporation Sole Proprietor Other Activity Name* Destination Management and Marketing Proposed Start Date of Activity* Proposed End Date of Activity* 1/1/2023 12/31/2025 First Name* Last Name* Title* Ashley Sinner Director Primary Phone* Cell Phone Email* (509) 662-2116 ashley@wenatchee.org Mailing Address* 137 N. Wenatchee Ave Suite 101 City* State* Zip Code* Wenatchee WA 98801 Service Category (Check All That Apply) Operation of a Special Event/Festival, Designed to Attract Tourists Operation of a Tourism Promotion Agency Operation of a Tourism-Related Facility Tourism Promotion/Marketing Section I - General Information Is this a new Activity?* Are you requesting/using other City How many years has this activity existed? funds for this Activity?* Yes 8 Yes No No Proposed Location of Activity* City of East Wenatchee/Wenatchee Short Description of the Activity* The Wenatchee Valley Chamber of Commerce is proposing to continue providing Destination Management and Marketing services to the City of East Wenatchee. The Wenatchee Valley Chamber of Commerce Visitor Center is key resource for prospective visitors and tourists seeking information of City of East Wenatchee businesses, events, activities, and facilities. Promoting the Visit Wenatchee brand on its proprietary website, social channels, plus targeted advertising flyers, brochures and media promotion, the Destination Management and Marketing team showcases the City of East Wenatchee. Describe the Prior Success of Your Activity* Employing novel and creative advertising material, targeted media campaigns and offering personal service at the Visitor Center, the Destination Management and Marketing team promoted the City of East Wenatchee has a distinct tourist destination for long weekends, holidays, and vacations for shopping, dining, outdoor recreation, and sports activities. The City of East Wenatchee is in the heart of Washington State, offering tourists, travelers, and sport participants ideal possibilities to experience local wines and ciders, golfing, hiking and cycling, watersports, and competitive athletics. These strategic efforts resulted in higher hotel occupancy rates and average daily rates. The overall economic impact increased $1,726M to $5,348M, an increase of 48% versus the prior year. Describe Your Target Audience* The Destination Management and Marketing team highlights the City of East Wenatchee's breadth of events, activities, attractions, and retail businesses to regional visitors seeking a weekend away or short vacation to shop, dine, and experience a local event or attraction. The City of East Wenatchee offers sports enthusiasts golf, bicycling, hiking, water activities, and competitive events that are welcoming to families and young people. The wineries, cideries, and new event centers located in the City of East Wenatchee present visiting businesspeople, conventioneers, and travelers a memorable visitor experience, Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee* The Visit Wenatchee website, social media, and visitor guides showcase hotels, restaurants, retails services, outdoor recreation, and athletic facilities located in the City of Wenatchee. Regular Blog posts highlight the City of Wenatchee events and activities. The Visitor Center staff is familiar with the City of East Wenatchee, providing an intimate and knowledgeable travel plan and visitor experience for tourists and vacationers. Budget for Activity* What costs will the Tourism Promotion Grant cover?* City of East Wenatchee DMMO 2023 Media, Destination Marketing (Advertising), Marketing Toolkit, Sports Tourism Budget.pdf Marketing, Promotion of Tourist Event, Activities, and Visitor Attractions, Data Allowed types: .gif, .jpg, .jpeg, .png, .doc, Reporting Services, and Destination Management and Marketing Personnel and Overhead. .docx, .xls, .xlsx, .rtf, .pdf, .txt What organization and staffing do you have to support this activity?* Destination Management and Marketing Organization Director and Marketing Coordinator, and Visitor Center Manager and staff.  Does your organization have a current City of East Wenatchee Business License?* Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. Yes No Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.* The Destination Management and Marketing team will continue to showcase the region, Wenatchee Valley, and the City of Wenatchee to increase travel lodging and retail sales in the City of East Wenatchee. The strategic marketing plan will building upon its success showcasing the City of East Wenatchee, by applying a broad sweep of targeted media, including social media advertising, promotions, and hands on assistance at the Visitor Center. The stronger tourism sector is generating jobs in industries such as food service, hospitality, retail, entertainment, accommodation, automobile transportation, public transportation, and tour operators. Our long term plan is to increase interest in sports tourism in the area through hiring a Sports Promotion and Marketing position to attract large tournaments and sporting events to the local areas and to coordinate local resources to support them. To meet this goal we need to first conduct a feasibility study on the community’s capacity, resource available, regional competition, information on the sports industry/events to support this position. We will use visitor analytics provided through Datafy to evaluate our progress. How will you advertise, publicize or otherwise distribute information regarding your activity?* Video ads, banner ads, digital audio ad (music, radio, podcasts), print ads, targeted social media ads, website, blogs, travel writers, promotion around three-day weekends, school holiday breaks, conventions, and sporting tournaments/events. Section II - Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an estimated number of participants, who will attend your Activity, in each of the following categories: Overall Attendance at the Event/Activity* Travel More Than 50 Miles* Travel from Another State/Country* 785,542 604,867 217,595 Travel More Than 50 Miles and Stay over Night in the Wenatchee Of the People Staying Overnight, the Number of People Who Will Stay Valley* in Paid Accommodations* 314,217 234,091 Number of Paid Lodging Room Nights, Resulting from Your Proposed Lodging Impact* Activity* $5,348,354 274,624 Explain How You Calculated the Previous Estimates* Economic Data and Research was provided by Dean Runyan Associates a nationally recognized tourist research and reporting agency. Dean Runyan Associates reported Overall Attendance, Travel More Than 50 Miles, Travel from Another State/Country, Travel More than 50 Miles and Stay Overnight in the Wenatchee Valley, and of the People Staying Overnight the Number of People Who Stayed in Paid Accommodations, and Number of Paid Lodging Room Nights, Resulting from Your Proposed Activity in the Wenatchee Area. 15% of these reported totals can be attributed to the City of East Wenatchee. Lodging Impact was calculated by multiplying the Number of Available Rooms in East Wenatchee, overall Annual Occupancy Rate, and Average Daily Room Rate for 2021. How will you collect and verify the above information for your Activity?* Wenatchee Valley Chamber of Commerce utilizes Smith Travel Research to collect and verify occupancy numbers and most recently began incorporating Datafy visitor analytics to gather data on visitors to the City of Wenatchee, including their residential origin, arrival date and length of stay, and overnight lodging. Datafy visitor analytics also presents attendance at Points of Interest, events, activities. Datafy also provides key economic impact calculations to measure marketing campaign and promotion performance. Section III - Evaluation Criteria State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists.” Tourism Promotion Funding Criteria (Check All Boxes That Apply) Meets the definition for Tourism Promotion Promotes a positive image for East Wenatchee Promotes East Wenatchee as a "Destination" Attracts visitors, builds new audiences and encourages tourist expansion Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment Supports "Regional Tourism" planning Benefit to the Community (Check All Boxes That Apply) Benefits the citizens of East Wenatchee Benefits the overall Community, rather than a specific segment or interest Innovation (Check All Boxes That Apply) Moves an existing program in a new direction Unusual or unique Community Support (Check All Boxes That Apply) Broad-based Community appeal or support Evidence of need for this Activity Evidence of Partnerships (Check All Boxes That Apply) Exhibits a degree of Partnership Volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support Funding Sources (Check All Boxes That Apply) Multiple revenue sources to support this Activity This is the only funding source Previous & Replacement Funding (Check All Boxes That Apply) Request is for a new Activity Request is to continue or expand an on-going Activity Scale of Project (Check All Boxes That Apply) Activity is of a scale that is suitable for this funding program How does your Activity meet the above Tourism Promotion funding criteria?* The Wenatchee Chamber of Commerce is a selected Destination Management and Marketing Organization charged with operating a Visitor Center, spearheading local events to attract tourists, and delegated to provided Tourism Marketing and Promotion. Section IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30. I understand: I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will include copies of invoices and payment documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determined by the City of East Wenatchee. Digital Signature* Signer Email* Steven J Wilkinson steve@wenatchee.org City of East Wenatchee Destination Management and Marketing Budget Media $ 5,000 Destination Marketing (Advertising) $ 5,000 Marketing Toolkit $ 6,500 Sports Tourism Marketing $ 15,000 Tourism Events, Activities, and Attraction Promotion $ 8,000 Data Reporting Services $ 2,500 Personnel and Overhead $ 20,500 Total $ 62,500 Print Tourism Promotion Grant - Submission #1227 Date Submitted: 9/30/2022 Amount of Lodging Tax Requested* Federal Tax ID #* 13000 91-6009051 Organization/Agency Name* Type of Organization* Please List* City of East Wenatchee C Corporation Government Limited Liability Company Partnership S Corporation Sole Proprietor Other Activity Name* Classy Chassis Parade & Car Show Proposed Start Date of Activity* Proposed End Date of Activity* 5/5/2023 5/6/2023 First Name* Last Name* Title* Trina Elmes Events Director/PIO Primary Phone* Cell Phone Email* 5098866108 telmes@eastwenatcheewa.gov Mailing Address* 271 9th Street NE City* State* Zip Code* East Wenatchee WA 98802 Service Category (Check All That Apply) Operation of a Special Event/Festival, Designed to Attract Tourists Operation of a Tourism Promotion Agency Operation of a Tourism-Related Facility Tourism Promotion/Marketing Section I - General Information Is this a new Activity?* Are you requesting/using other City How many years has this activity existed? funds for this Activity?* Yes 39 Yes No No Proposed Location of Activity* Eastmont Community Park Short Description of the Activity* In conjuction with the Apple Blossom Festival, Classy Chassis has a car parade on the Friday night of the main Apple Blossom weekend. The parade starts at Eastmont Community Park and travels down 9th Street, turns onto Valley Mall Parkway and ends at the PUD parking lot. On Saturday, there is a car show with local performances and a headlining band playing oldies music. Awards are given out at the end of the day. Describe the Prior Success of Your Activity* In 2022, we had 370 vehicles registered with 250 in the parade 300 cars in the car show and approximately 1000 visitors for the event. Describe Your Target Audience* Anyone who has an appreciation for classy vehicles and anyone who enjoys parades. Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee* There will be information on our website, social media, emails and local news outlets. The Chamber of Commerce will also help us promote the event outside the area. Budget for Activity* What costs will the Tourism Promotion Grant cover?* 2023 Events Fund - Expense Updates.pdf Event promotions, equipment and administrative costs. Allowed types: .gif, .jpg, .jpeg, .png, .doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt What organization and staffing do you have to support this activity?* The Events Director will put this event together and run the event, with the help of volunteers. The East Wenatchee Rotary is very involved and they will help run the events the day of. Does your organization have a current City of East Wenatchee Business License?* Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. Yes No Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.* Our Community comes together during this Parade and Car Show and makes it a fun experience for everyone! From the Friday night Parade, Saturday Car Show and live entertainment to raffles and awards, event has a little something for everyone! The success is measured by the number of vehicles entered in both the parade and the car show. How will you advertise, publicize or otherwise distribute information regarding your activity?* Flyers, mailers, e-newsletters, emails, social media, website, ads in car magazines state wide, radio ads, Public Service Announcements and local media. The Chamber of Commerce will also help market the event throughout the state. Section II - Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an estimated number of participants, who will attend your Activity, in each of the following categories: Overall Attendance at the Event/Activity* Travel More Than 50 Miles* Travel from Another State/Country* 2000 136 4 Travel More Than 50 Miles and Stay over Night in the Wenatchee Of the People Staying Overnight, the Number of People Who Will Stay Valley* in Paid Accommodations* 96 48 Number of Paid Lodging Room Nights, Resulting from Your Proposed Lodging Impact* Activity* 2400 24 Explain How You Calculated the Previous Estimates* Registrations and participant surveys helped calculate the numbers. How will you collect and verify the above information for your Activity?* Registrations and surveys Section III - Evaluation Criteria State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists.” Tourism Promotion Funding Criteria (Check All Boxes That Apply) Meets the definition for Tourism Promotion Promotes a positive image for East Wenatchee Promotes East Wenatchee as a "Destination" Attracts visitors, builds new audiences and encourages tourist expansion Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment Supports "Regional Tourism" planning  Benefit to the Community (Check All Boxes That Apply) Benefits the citizens of East Wenatchee Benefits the overall Community, rather than a specific segment or interest Innovation (Check All Boxes That Apply) Moves an existing program in a new direction Unusual or unique Community Support (Check All Boxes That Apply) Broad-based Community appeal or support Evidence of need for this Activity Evidence of Partnerships (Check All Boxes That Apply) Exhibits a degree of Partnership Volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support Funding Sources (Check All Boxes That Apply) Multiple revenue sources to support this Activity This is the only funding source Previous & Replacement Funding (Check All Boxes That Apply) Request is for a new Activity Request is to continue or expand an on-going Activity Scale of Project (Check All Boxes That Apply) Activity is of a scale that is suitable for this funding program How does your Activity meet the above Tourism Promotion funding criteria?* This is a community wide event that was created to bring in tourists to stay over-night in East Wenatchee hotels. Section IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30. I understand: I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will include copies of invoices and payment documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determined by the City of East Wenatchee. Digital Signature* Signer Email* Katrina M Elmes telmes@eastwenatcheewa.gov Special Olympics Winter Games budget breakdown: • Special Olympics Washington has their own budget that covers hotels, meals, transportation, equipment etc. • Our budget locally only entails facility costs of $40,000. • Contributors include: o Regional Port Authority - $5,000 o Wenatchee Valley Chamber of Commerce - $5,000 o Chelan Douglas Developmental Disabilities Board - $2,000 o Tourism Promotion Assessment - $20,000