East Wenatchee Events Board

CITY OF EAST WENATCHEE Events Department 271 9th Street NE * East Wenatchee, WA 98802 Phone (509) 886-6108 * Fax (509) 884-6233 * www.eastwenatcheewa.gov East Wenatchee Events Board Board Meeting Agenda March 1, 2023 at 3:00PM Location Eastmont Community Center 230 N. Georgia Avenue, East Wenatchee, WA 98802 Call to Order Roll Call/Introductions ☐ Rob Tidd ☐ Brent Schmitten ☐ Mat Heinz ☐ Vickie Sullivan ☐ Jason Heinz ☐ Michael Machado ☐ Alex Cruz ☐ Supattra Winger ☐ Open Hotel Rep Guests: Public Comment Approval of Minutes • February 1, 2023 Minutes Financials • Revenue/Expense Update Events Update • Events Assistant Update Tourism Promotion Grant Requests • None WV Chamber of Commerce Update • Ashley Sinner Other • Hotel/Motel Guidelines • Empty positions update • Roundtable Next Meeting Date • April 5, 2023 Adjourn In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA EAST WENATCHEE EVENTS BOARD BOARD MEETING MINUTES February 1, 2023 | 3:00PM Attendees Mayor Jerrilea Crawford, Michael Machado, Mat Heinz, Jason Heinz, Brent Schmitten, Supattra Winger and Events Director/PIO Trina Elmes. Guests Ashley Sinner (WVCC) Location Eastmont Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 CALL TO ORDER 3:09 PM Roll Call/Introductions Public Comment None Minutes The January 4, 2023minutes were reviewed. Jason Heinz motioned to accept the minutes and Michael Machado seconded the motion. Motion carried (5-0). Financials The year end financials were presented. Event Update Pangborn’s Festival of Flight has been permanently moved to the second Saturday of July. This year’s date will be July 8, 2023. The Events Department is working on hiring a part- time, seasonal Events Assistant that would work 20 hours a week from March through August. Board Member, Supattra Winger joined the meeting. Tourism City of East Wenatchee – Events Assistant Grants The City of East Wenatchee is requesting a total of $15,000 to fund a part-time, seasonal Events Assistant, March through August. Events Director/PIO Elmes presented the application and supporting information and it was reviewed by the Board. Michael Machado motioned to approve the City of East Wenatchee’s Grant Application in the amount of $15,000 for a part-time, seasonal Events Assistant, March through August. Brent Schmitten seconded. Motion carried (6-0). Greater Wenatchee Girls Softball Association (GWGSA) – Sterling Invite The Greater Wenatchee Girls Softball Association is requesting a total of $10,000 for the Sterling Invite Fastpitch Tournament, March 27-29, 2023. Jason Heinz presented the application and supporting information and it was reviewed by the Board. Brent Schmitten motioned to approve the Greater Wenatchee Girls Softball Association’s Grant Application in the amount of $10,000 for the Sterling Invite In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA Fastpitch Tournament, March 27-29, 2023. Michael Machado seconded. Motion carried (5-0, Jason Heinz obstained). Mayor Update Mayor Crawford gave an update on the Regional Sports Complex project. Information can be found on the Chelan-Douglas Regional Port Authority website, CDRPA.org. WVCC Update Ashley Sinner, gave an update on the Wenatchee Valley Chamber of Commerce. Other Events Director/PIO Trina Elmes and Ashley Sinner will be talking to the East Wenatchee hoteliers and touring their facilities in the coming weeks. Next Meeting March 1, 3:00pm Eastmont Parks & Recreation’s Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 O ORDER ADJOURN 4:04 PM Attest: Rob Tidd, Councilmember Trina Elmes, Events Director/PIO In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).  EWEB Financial Report January 2023 Hotel/Motel Tax Revenue 2021 2022 2023 Beginning Fund Balance $162,733.87 $318,181.61 $456,743.11 Budgeted Income $225,000.00 $250,000.00 $300,500.00 Income to Date $356,191.74 $417,605.50 $23,151.43 Beginning Balance & Income Budgeted $387,733.87 $568,181.61 $757,243.11 Available Funds To Date $518,925.61 $735,787.11 $479,894.54 Budgeted Requests Events Department $120,000.00 $120,000.00 $136,000.00 WV Chamber of Commerce $15,000.00 $45,000.00 $58,000.00 WV Museum & Cultural Center $60,744.00 $60,744.00 $61,000.00 Total Budgeted Expenses $195,744.00 $225,744.00 $255,000.00 Taxes Available To Date $323,181.61 $510,043.11 $224,894.54 Taxes Available Budgeted $342,437.61 $502,243.11 Additional Requests Sports Foundation - Special Olympics $0.00 $0.00 $10,000.00 EMPD Winter Classic AAU $0.00 $8,000.00 $8,000.00 NCW Volleyball $0.00 $0.00 $10,000.00 GWGSA Sterling Invite $5,000.00 $8,000.00 $10,000.00 EYB Tournament $0.00 $7,300.00 $0.00 Other $0.00 $30,000.00 $0.00 Total Request Expenses $5,000.00 $53,300.00 $38,000.00 Taxes Available To Date $318,181.61 $456,743.11 $186,894.54 Taxes Available Budgeted $289,137.61 $464,243.11