East Wenatchee Events Board

CITY OF EAST WENATCHEE Events Department 271 9 th Street NE * East Wenatchee, WA 98802 Phone (509) 886-6108 * Fax (509) 884-6233 * www.eastwenatcheewa.gov East Wenatchee Events Board Board Meeting Agenda November 1, 2023 at 3:00PM Location Eastmont Community Center 230 N. Georgia Avenue, East Wenatchee, WA 98802 Call to Order Roll Call/Introductions ☐ Rob Tidd ☐ Brent Schmitten ☐ Mat Heinz ☐ Vickie Sullivan ☐ Jason Heinz ☐ Michael Machado ☐ Alex Cruz ☐ Supattra Winger ☐ SureStay Guests: Public Comment Approval of Minutes • October 4, 2023 Minutes Financials • Revenue/Expense Update • 2024 Budget Events Update • Wings ‘n Wishes Tourism Promotion Grant Requests • City of East Wenatchee - $184,000 o Administration - $163,000 o Classy Chassis - $10,000 o Pangborn’s Festival of Flight - $10,000 o Havana Nights - $1,000 WV Chamber of Commerce Update Hotelier Updates Other • Roundtable Next Meeting Date • December 6, 2023 Adjourn In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA EAST WENATCHEE EVENTS BOARD BOARD MEETING MINUTES October 10, 2023 | 3:00PM Attendees Councilmember Rob Tidd, Jason Heinz, Supattra Winger, Brent Schmitten, Michael Machado, Alex Cruz and Events Director/PIO Trina Elmes. Guests Ashley Sinner and Jason Grover (WVCC), Nikki Darling (Darling Productions), Mike Osborn (WVYFC) Location Eastmont Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 CALL TO ORDER 3:03 PM Roll Call/Introductions Public Comment None Minutes The September 6, 2023 minutes were reviewed. Brent Schmitten motioned to accept the minutes and Jason Heinz seconded the motion. Motion carried (5-0). Financials The financial documents were reviewed. Tourism City of East Wenatchee – Events Assistant Grants The City of East Wenatchee is requesting a total of $5,500 to fund the part-time, seasonal Events Assistant through the end of 2023. This position will become a year-round position starting in 2024. Events Director/PIO Elmes presented the application and supporting information and it was reviewed by the Board. Jason Heinz motioned to approve the City of East Wenatchee’s Grant Application in the amount of $5,500 to fund the Events Assistant position through 2023. Alex Cruz seconded the motion. Motion carried (5-0). Darling Productions – Swap Meet Recap Nikki Darling presented a Swap Meet Recap and went over the Post Event Report and the included report. Event Update Wings ‘n Wishes is schedule for December 7, 6:00-8:00pm, for the Tree Lighting and December 9, 1:00-3:00pm, for Santa’s Ride Around Town. Tourism Wenatchee Valley Youth Football Club – Apple Cup Soccer Tournament Grants Mike Osborn presented the Post Event Report. Hotelier Supattra Winger talked about the Cedar’s Inn occupancy numbers. Update In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA WVCC Update Ashley Sinner, gave an update on the Wenatchee Valley Chamber of Commerce. Board Members asked questions regarding other events that are happening around the Valley. Other None Next Meeting November 1, 3:00pm Eastmont Parks & Recreation’s Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 O ORDER ADJOURN 4:14 PM Attest: Rob Tidd, Councilmember Trina Elmes, Events Director/PIO In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).  EWEB Financial Report Through September 2023 Hotel/Motel Tax Revenue 2021 2022 2023 Monthly Income 2023 Beginning Fund Balance $162,733.87 $318,181.61 $456,743.11 January $23,151.43 Budgeted Income $225,000.00 $250,000.00 $300,500.00 February $35,846.85 Income to Date $356,191.74 $417,605.50 $308,243.05 March $25,834.10 Beginning Balance & Income Budgeted $387,733.87 $568,181.61 $757,243.11 April $24,781.53 Available Funds To Date $518,925.61 $735,787.11 $764,986.16 May $28,855.80 June $31,355.22 Budgeted Requests July $37,959.22 Events Department $120,000.00 $120,000.00 $151,000.00 August $48,384.84 WV Chamber of Commerce $15,000.00 $45,000.00 $58,000.00 September $52,074.06 WV Museum & Cultural Center $60,744.00 $60,744.00 $60,744.00 October Total Budgeted Expenses $195,744.00 $225,744.00 $269,744.00 November December Taxes Available To Date $323,181.61 $510,043.11 $495,242.16 Taxes Available Budgeted $342,437.61 $487,499.11 Additional Requests Sports Foundation - Special Olympics $0.00 $0.00 $10,000.00 EMPD Winter Classic AAU $0.00 $8,000.00 $8,000.00 NCW Volleyball $0.00 $0.00 $10,000.00 GWGSA Sterling Invite $5,000.00 $8,000.00 $10,000.00 EYB Tournament $0.00 $7,300.00 $0.00 WFC Youth - Apple Cup $0.00 $0.00 $15,000.00 WVSO - Wenatchee 200 $0.00 $0.00 $10,000.00 Spirit of Wenatchee $6,000.00 Other $0.00 $30,000.00 $0.00 Total Request Expenses $5,000.00 $53,300.00 $69,000.00 Taxes Available To Date $318,181.61 $456,743.11 $426,242.16 Taxes Available Budgeted $289,137.61 $418,499.11  City of East Wenatchee 2024 Budget Preliminary Version - 10/09/2023 Last updated 10/09/23 City of East Wenatchee | Budget Book 2024 Page 1  Any city or town has the authority to levy lodging taxes, also known as “hotel/motel taxes,” on all charges for furnishing lodging at hotels, motels, and short-term rentals (STR), including such activities as Airbnb, bed and breakfasts (B&Bs), RV parks, and other housing and lodging accommodations for periods of time less than 30 days. The tax is collected as a sales tax and paid by the customer at the time of the transaction. These taxes may be imposed by the legislative body and do not require voter approval. All lodging tax revenues must be used for tourism promotion, acquisition of tourism-related facilities, or operation of tourism- related facilities. Hotel/Motel There are two lodging tax options: Tax Fund A “basic” or “state-shared” lodging tax up to 2% that is taken as a credit against the 6.5% state sales tax rate, so that the lodging patron does not see any tax increase An “additional” or “special” lodging tax up to 2% on top of the state sales tax rate that results in a higher tax bill for the patron Cities that imposed a combined lodging tax rate of 6% before January 1, 1998 are grandfathered in under RCW 67.28.181(2)(d). This occurred due to a unique set of circumstances and only applies to the cities of Wenatchee and East Wenatchee. Summary The City of East Wenatchee is projecting $375.5K of revenue in FY2024, which represents a 25% increase over the prior year. Budgeted expenditures are projected to increase by 40.8% or $119K to $411K in FY2024. $500K $400K $300K $200K Actual Revenue Source Budgeted Revenue Source Actual Expenditures $100K Budgeted Expenditures $0 FY2021 FY2022 FY2023 FY2024 City of East Wenatchee | Budget Book 2024 Page 61  Revenue by Fund Budgeted and Historical 2024 Revenue by Fund 0.5 0.4 0.3 Millions 0.2 0.1 0 FY FY FY FY 20 20 20 20 21 22 23 24 Hotel/Motel Tax Fund Grey background indicates budgeted figures. Name FY2021 Actual FY2022 Actual FY2023 Budgeted FY2024 Budgeted Hotel/Motel Tax Fund $356,192 $418,196 $300,500 $375,500 Total Hotel/Motel Tax Fund: $356,192 $418,196 $300,500 $375,500 City of East Wenatchee | Budget Book 2024 Page 62  Revenues by Source Budgeted and Historical 2024 Revenues by Source 0.5 0.4 0.3 Millions 0.2 0.1 0 FY FY FY FY 20 20 20 20 21 22 23 24 Miscellaneous Revenues Taxes Grey background indicates budgeted figures. Name FY2021 Actual FY2022 Actual FY2023 Budgeted FY2024 Budgeted Revenue Source Taxes $355,974 $417,606 $300,000 $375,000 Miscellaneous Revenues $218 $590 $500 $500 Total Revenue Source: $356,192 $418,196 $300,500 $375,500 City of East Wenatchee | Budget Book 2024 Page 63  Expenditures by Fund Budgeted and Historical 2024 Expenditures by Fund 0.5 0.4 0.3 Millions 0.2 0.1 0 FY FY FY FY 20 20 20 20 21 22 23 24 Hotel/Motel Tax Fund Grey background indicates budgeted figures. Name FY2021 Actual FY2022 Actual FY2023 Budgeted FY2024 Budgeted Hotel/Motel Tax Fund $200,744 $264,044 $292,000 $411,000 Total Hotel/Motel Tax Fund: $200,744 $264,044 $292,000 $411,000 Expenditures by Function Name FY2021 Actual FY2022 Actual FY2023 Budgeted FY2024 Budgeted Expenditures Other General Government $200,744 $264,044 $292,000 $411,000 Total Expenditures: $200,744 $264,044 $292,000 $411,000 City of East Wenatchee | Budget Book 2024 Page 64  Expenditures by Expense Type Budgeted Expenditures by Expense Type ​Supplies and Services (46.7%) ​Other Financing Uses (53.3%) Name FY2021 Actual FY2022 Actual FY2023 Budgeted FY2024 Budgeted Expense Objects Other Financing Uses $120,000 $120,000 $136,000 $219,000 Supplies and Services $80,744 $144,044 $156,000 $192,000 Total Expense Objects: $200,744 $264,044 $292,000 $411,000 City of East Wenatchee | Budget Book 2024 Page 65 Print Tourism Promotion Grant - Submission #1657 Date Submitted: 10/26/2023 Amount of Lodging Tax Requested* Federal Tax ID #* 163000 91-6009051 Organization/Agency Name* Type of Organization* Please List* City of East Wenatchee C Corporation Government Limited Liability Company Partnership S Corporation Sole Proprietor Other Activity Name* EWEB Administration Proposed Start Date of Activity* Proposed End Date of Activity* 1/1/2024 12/31/2024 First Name* Last Name* Title* Trina Elmes Events Director/PIO Primary Phone* Cell Phone Email* 5098866108 telmes@eastwenatcheewa.gov Mailing Address* 271 9th Street NE City* State* Zip Code* East Wenatchee WA 98802 Service Category (Check All That Apply) Operation of a Special Event/Festival, Designed to Attract Tourists Operation of a Tourism Promotion Agency Operation of a Tourism-Related Facility Tourism Promotion/Marketing Section I - General Information  Is this a new Activity?* Are you requesting/using other City funds How many years has this activity existed? for this Activity?* Yes 16 Yes No No Proposed Location of Activity* City Hall Short Description of the Activity* Administration staff for the East Wenatchee Events Board and tourism/promotion for the City of East Wenatchee, which includes running events that help bring tourists to East Wenatchee. Describe the Prior Success of Your Activity* This year we will be marketing to events outside of the area, to bring their events to East Wenatchee and increase our City's tourism dollars. We also run all of the City's major events such at Classy Chassis and Pangborn's Festival of Flight. All of these events bring in participants from all over the state, Idaho, Oregon and Canada. Describe Your Target Audience* Any activities or events that bring tourism to East Wenatchee. Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee* The admin staff will be promoting the Hotel/Motel Tax funds on the City's website, social media, radio stations, newspapers and other mediums across the Northwest to promote the City and it's events. Budget for Activity* What costs will the Tourism Promotion Grant cover?* 2024 Events Fund.pdf Administrative costs. Allowed types: .gif, .jpg, .jpeg, .png, .doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt What organization and staffing do you have to support this activity?* The administrative staff is comprised of an Events Director and an Events Assistant. They administer events, EWEB and work with the Chamber of Commerce to promote tourism in East Wenatchee. promote tourism in East Wenatchee. Does your organization have a current City of East Wenatchee Business License?* Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. Yes No Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.* The Events Department will be supporting the Events Board and promoting the Hotel/Motel Tax Fund to organizations who run activities that bring in people from out of town. This will also help fund staffing for the City's sponsored events that bring in tourists from all over the state and beyond. How will you advertise, publicize or otherwise distribute information regarding your activity?* Website, social media, PSA's, flyers, brochures, news outlets and other media venues. Section II - Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an estimated number of participants, who will attend your Activity, in each of the following categories: Overall Attendance at the Event/Activity* Travel More Than 50 Miles* Travel from Another State/Country* 0 0 0 Travel More Than 50 Miles and Stay over Night in the Wenatchee Valley* Of the People Staying Overnight, the Number of People Who Will Stay in Paid Accommodations* 0 0 Number of Paid Lodging Room Nights, Resulting from Your Proposed Lodging Impact* Activity* 0 0 Explain How You Calculated the Previous Estimates* These funds will go toward the administration aspect of the Events Board and the Events Department, so these questions are not applicable. How will you collect and verify the above information for your Activity?* The Hotel/Motel taxes that are granted to outside events are required to turn in a report after their event. Section III - Evaluation Criteria State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists.” Tourism Promotion Funding Criteria (Check All Boxes That Apply) Meets the definition for Tourism Promotion Promotes a positive image for East Wenatchee Promotes East Wenatchee as a "Destination" Attracts visitors, builds new audiences and encourages tourist expansion Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment Supports "Regional Tourism" planning Benefit to the Community (Check All Boxes That Apply) Benefits the citizens of East Wenatchee Benefits the overall Community, rather than a specific segment or interest Innovation (Check All Boxes That Apply) Moves an existing program in a new direction Unusual or unique  Community Support (Check All Boxes That Apply) Broad-based Community appeal or support Evidence of need for this Activity Evidence of Partnerships (Check All Boxes That Apply) Exhibits a degree of Partnership Volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support Funding Sources (Check All Boxes That Apply) Multiple revenue sources to support this Activity This is the only funding source Previous & Replacement Funding (Check All Boxes That Apply) Request is for a new Activity Request is to continue or expand an on-going Activity Scale of Project (Check All Boxes That Apply) Activity is of a scale that is suitable for this funding program How does your Activity meet the above Tourism Promotion funding criteria?* The Lodging Tax Funding Criteria can also be used for administrative work related to the East Wenatchee Events Board, to help promote the funds and tourism in East Wenatchee. Section IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30. I understand: I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will include copies of invoices and payment documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determined by the City of East Wenatchee. Digital Signature* Signer Email* Katrina M Elmes telmes@eastwenatcheewa.gov  CITY OF EAST WENATCHEE EAST WENATCHEE EVENTS BOARD FUND 117 2024 REVENUE BUDGET - Trina Elmes, Events Director/PIO BARS 2024 $$ Numbers Description Budget Change 117-000-100-308-80-00-00 Beginning NC&I Totals Revenue 117-000-100-313-31-00-00 H/M Tax - Events Fund 219,000 219,000 117-000-100-313-31-00-03 68% of 2nd 2% Tax Alloc - 117-000-100-313-31-00-04 36% of 3rd 2% Tax Alloc - Total 219,000 117-000-300-347-40-12-02 CC Parade/Car Show 9,000 9,000 117-000-300-347-40-12-03 CC Vendor Fees 300 300 117-000-300-347-90-00-01 CC Donations - - 117-000-300-347-90-00-12 CC Sponsorships 7,600 7,600 117-000-300-347-90-12-00 CC Merchandise Sales 1,000 1,000 117-000-300-369-90-50-00 CC Misc Revenue - Total 17,900 17,900 117-000-500-360-00-00-01 Christmas Misc Rev - - 117-000-500-367-11-00-01 Christmas Donations - - 117-000-500-367-19-00-01 Sponsorship-Wings&Wishes 2,000 2,000 Total 2,000 2,000 117-000-620-347-90-00-00 PFOF Vendor Fees - 117-000-620-367-00-00-00 PFOF Sponsorships 1,000 1,000 117-000-620-367-00-00-01 PFOF Donations - 117-000-620-369-91-00-00 PFOF Misc Revenue - Total 1,000 1,000 117-000-621-347-00-00-00 Havana Vehicle Registrations 300 300 117-000-621-347-90-00-01 Havana Vendor Fees 200 200 117-000-621-347-90-00-02 Havana Merchandise Sales - 117-000-621-367-00-00-00 Havana Sponsorships 1,900 1,900 117-000-621-367-00-00-03 Havana Donations - 117-000-621-369-91-00-00 Havana Misc Revenue - Total 2,400 2,400 Total Revenue 19,900 19,900 Total Resources Available 19,900 238,900  CITY OF EAST WENATCHEE EVENTS DEPARTMENT FUND 117 2024 BUDGET - EXPENDITURES - Trina Elmes, Events Director/PIO BARS 2024 Numbers Description Budget Available Resources 36,850 117-000-000-557-30-10-00 Salaries 95,000 Street Dept Support - Police Dept Support - 117-000-050-557-30-20-00 Benefits 40,000 117-000-050-557-30-30-00 Contracted Services - Total Salaries and Benefits 135,000 117-000-100-557-30-25-00 Marketing-Regional Tourism 4,000 117-000-100-557-30-32-00 Fuel Consumed - 117-000-100-557-30-35-00 Smalls Tools & Equipment - 117-000-100-557-30-42-00 Training 3,500 117-000-100-557-30-41-00 Professional Services 10,600 117-000-100-557-00-42-00 Cell Phone 760 117-000-100-557-00-43-00 Travel 3,000 117-000-100-557-00-44-00 Advertising 2,000 117-000-100-557-30-48-00 EWEB Repairs & Maintenance - 117-000-100-596-79-60-00 Capital Outlay 35,000 117-000-105-557-30-50-00 Insurance 20,700 117-000-115-557-30-31-05 Office Supplies 1,000 General Expenditures 80,560 117-000-300-557-30-31-12 CC Office Supplies 2,000 117-000-300-557-30-34-11 CC Merch for Resale 4,000 117-000-300-557-30-35-12 CC Small Tools & Equipment - 117-000-300-557-30-41-12 CC Professional Services 7,000 117-000-300-557-30-42-14 CC Postage 1,200 117-000-300-557-30-43-12 CC EMPD Facility Fee 1,500 117-000-300-557-30-44-12 CC Advertising 3,250 117-000-300-557-30-49-12 CC Misc 500 Classy Chassis Event Expenses 19,450 117-000-500-557-30-31-01 Christmas Office Supplies 500 117-000-500-557-30-35-01 Christmas Small Tools - 117-000-500-557-30-40-05 Christmas Events & Decs 5,000 117-000-500-557-30-41-01 Christmas Professional Services 500 117-000-500-557-30-44-01 Christmas Advertising 500 117-000-500-557-30-49-01 Christmas Misc 500 Christmas Event Expenses 7,000 117-000-620-557-30-10-00 PFOF Salaries - 117-000-620-557-30-20-00 PFOF Benefits - 117-000-620-557-30-30-00 PFOF Marketing Materials 800 117-000-620-557-30-30-01 PFOF Supplies & Equipment 1,000 117-000-620-557-30-30-02 PFOF Aviation Expenses - 117-000-620-557-30-40-00 PFOF Professional Services 3,000 117-000-620-557-30-40-01 PFOF Advertising 700 117-000-620-557-30-40-02 PFOF Entertainment 2,500 Pangborn's Fesitval of Flight Expenses 8,000 117-000-621-557-30-30-00 Havana Marketing Materials - 117-000-621-557-30-30-01 Havana Supplies & Equipment 200 117-000-621-557-30-40-00 Havana Professional Services 1,500 117-000-621-557-30-40-01 Havana Miscellaneous - 117-000-621-557-30-40-02 Havana Advertising 500 Havana Nights Expenses 2,200 Total Expenditures 250,010 Revenue minus Expenses (11,110) Print Tourism Promotion Grant - Submission #1658 Date Submitted: 10/26/2023 Amount of Lodging Tax Requested* Federal Tax ID #* 10000 91-6009051 Organization/Agency Name* Type of Organization* Please List* City of East Wenatchee C Corporation Government Limited Liability Company Partnership S Corporation Sole Proprietor Other Activity Name* Classy Chassis Parade & Car Show Proposed Start Date of Activity* Proposed End Date of Activity* 5/3/2024 5/4/2024 First Name* Last Name* Title* Trina Elmes Events Director/PIO Primary Phone* Cell Phone Email* 5098866108 telmes@eastwenatcheewa.gov Mailing Address* 271 9th Street NE City* State* Zip Code* East Wenatchee WA 98802 Service Category (Check All That Apply) Operation of a Special Event/Festival, Designed to Attract Tourists Operation of a Tourism Promotion Agency Operation of a Tourism-Related Facility Tourism Promotion/Marketing Section I - General Information  Is this a new Activity?* Are you requesting/using other City funds How many years has this activity existed? for this Activity?* Yes 40 Yes No No Proposed Location of Activity* Eastmont Community Park 4Plex Short Description of the Activity* In conjunction with the Apple Blossom Festival, Classy Chassis has a car parade on the Friday night of the main Apple Blossom weekend. The parade starts at Eastmont Community Park and travels down 9th Street, turns onto Valley Mall Parkway and ends at the PUD parking lot. On Saturday, there is a car show with local performances and a headlining band playing oldies music. Awards are given out at the end of the day. Describe the Prior Success of Your Activity* In 2023, we had 441 vehicles registered with 325 in the parade, 300+ cars in the car show and approximately 3000 visitors for both events. Describe Your Target Audience* Anyone who has an appreciation for classy vehicles and anyone who enjoys parades. Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee* There will be information on our website, social media, emails and local news outlets. The Chamber of Commerce will also help us promote the event outside the area. Budget for Activity* What costs will the Tourism Promotion Grant cover?* 2024 Events Fund.pdf Event promotions, equipment and administrative costs. Allowed types: .gif, .jpg, .jpeg, .png, .doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt What organization and staffing do you have to support this activity?* The Events Director and Events Assistant will put this event together and run the event, with the help of volunteers. The East Wenatchee Rotary is very involved and they will help run the events the day of. Does your organization have a current City of East Wenatchee Business License?* Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. Yes No Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.* Our Community comes together during this Parade and Car Show and makes it a fun experience for everyone! From the Friday night Parade, Saturday Car Show and live entertainment to raffles and awards, event has a little something for everyone! The success is measured by the number of vehicles entered in both the parade and the car show. How will you advertise, publicize or otherwise distribute information regarding your activity?* Flyers, mailers, e-newsletters, emails, social media, website, ads in car magazines state wide, radio ads, Public Service Announcements and local media. The Chamber of Commerce will also help market the event throughout the state. Section II - Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an estimated number of participants, who will attend your Activity, in each of the following categories: Overall Attendance at the Event/Activity* Travel More Than 50 Miles* Travel from Another State/Country* 3000 124 Participants United States Travel More Than 50 Miles and Stay over Night in the Wenatchee Valley* Of the People Staying Overnight, the Number of People Who Will Stay in Paid Accommodations* 52 52 Number of Paid Lodging Room Nights, Resulting from Your Proposed Lodging Impact* Activity* 9568 104 Explain How You Calculated the Previous Estimates* Registrations and participant surveys helped calculate the numbers. How will you collect and verify the above information for your Activity?* Registrations and surveys Section III - Evaluation Criteria State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists.” Tourism Promotion Funding Criteria (Check All Boxes That Apply) Meets the definition for Tourism Promotion Promotes a positive image for East Wenatchee Promotes East Wenatchee as a "Destination" Attracts visitors, builds new audiences and encourages tourist expansion Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment Supports "Regional Tourism" planning Benefit to the Community (Check All Boxes That Apply) Benefits the citizens of East Wenatchee Benefits the overall Community, rather than a specific segment or interest Innovation (Check All Boxes That Apply) Moves an existing program in a new direction Unusual or unique  Community Support (Check All Boxes That Apply) Broad-based Community appeal or support Evidence of need for this Activity Evidence of Partnerships (Check All Boxes That Apply) Exhibits a degree of Partnership Volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support Funding Sources (Check All Boxes That Apply) Multiple revenue sources to support this Activity This is the only funding source Previous & Replacement Funding (Check All Boxes That Apply) Request is for a new Activity Request is to continue or expand an on-going Activity Scale of Project (Check All Boxes That Apply) Activity is of a scale that is suitable for this funding program How does your Activity meet the above Tourism Promotion funding criteria?* This is a community wide event that was created to bring in tourists to stay over-night in East Wenatchee hotels. Section IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30. I understand: I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will include copies of invoices and payment documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determined by the City of East Wenatchee. Digital Signature* Signer Email* Katrina M Elmes telmes@eastwenatcheewa.gov  CITY OF EAST WENATCHEE EAST WENATCHEE EVENTS BOARD FUND 117 2024 REVENUE BUDGET - Trina Elmes, Events Director/PIO BARS 2024 $$ Numbers Description Budget Change 117-000-100-308-80-00-00 Beginning NC&I Totals Revenue 117-000-100-313-31-00-00 H/M Tax - Events Fund 219,000 219,000 117-000-100-313-31-00-03 68% of 2nd 2% Tax Alloc - 117-000-100-313-31-00-04 36% of 3rd 2% Tax Alloc - Total 219,000 117-000-300-347-40-12-02 CC Parade/Car Show 9,000 9,000 117-000-300-347-40-12-03 CC Vendor Fees 300 300 117-000-300-347-90-00-01 CC Donations - - 117-000-300-347-90-00-12 CC Sponsorships 7,600 7,600 117-000-300-347-90-12-00 CC Merchandise Sales 1,000 1,000 117-000-300-369-90-50-00 CC Misc Revenue - Total 17,900 17,900 117-000-500-360-00-00-01 Christmas Misc Rev - - 117-000-500-367-11-00-01 Christmas Donations - - 117-000-500-367-19-00-01 Sponsorship-Wings&Wishes 2,000 2,000 Total 2,000 2,000 117-000-620-347-90-00-00 PFOF Vendor Fees - 117-000-620-367-00-00-00 PFOF Sponsorships 1,000 1,000 117-000-620-367-00-00-01 PFOF Donations - 117-000-620-369-91-00-00 PFOF Misc Revenue - Total 1,000 1,000 117-000-621-347-00-00-00 Havana Vehicle Registrations 300 300 117-000-621-347-90-00-01 Havana Vendor Fees 200 200 117-000-621-347-90-00-02 Havana Merchandise Sales - 117-000-621-367-00-00-00 Havana Sponsorships 1,900 1,900 117-000-621-367-00-00-03 Havana Donations - 117-000-621-369-91-00-00 Havana Misc Revenue - Total 2,400 2,400 Total Revenue 19,900 19,900 Total Resources Available 19,900 238,900  CITY OF EAST WENATCHEE EVENTS DEPARTMENT FUND 117 2024 BUDGET - EXPENDITURES - Trina Elmes, Events Director/PIO BARS 2024 Numbers Description Budget Available Resources 36,850 117-000-000-557-30-10-00 Salaries 95,000 Street Dept Support - Police Dept Support - 117-000-050-557-30-20-00 Benefits 40,000 117-000-050-557-30-30-00 Contracted Services - Total Salaries and Benefits 135,000 117-000-100-557-30-25-00 Marketing-Regional Tourism 4,000 117-000-100-557-30-32-00 Fuel Consumed - 117-000-100-557-30-35-00 Smalls Tools & Equipment - 117-000-100-557-30-42-00 Training 3,500 117-000-100-557-30-41-00 Professional Services 10,600 117-000-100-557-00-42-00 Cell Phone 760 117-000-100-557-00-43-00 Travel 3,000 117-000-100-557-00-44-00 Advertising 2,000 117-000-100-557-30-48-00 EWEB Repairs & Maintenance - 117-000-100-596-79-60-00 Capital Outlay 35,000 117-000-105-557-30-50-00 Insurance 20,700 117-000-115-557-30-31-05 Office Supplies 1,000 General Expenditures 80,560 117-000-300-557-30-31-12 CC Office Supplies 2,000 117-000-300-557-30-34-11 CC Merch for Resale 4,000 117-000-300-557-30-35-12 CC Small Tools & Equipment - 117-000-300-557-30-41-12 CC Professional Services 7,000 117-000-300-557-30-42-14 CC Postage 1,200 117-000-300-557-30-43-12 CC EMPD Facility Fee 1,500 117-000-300-557-30-44-12 CC Advertising 3,250 117-000-300-557-30-49-12 CC Misc 500 Classy Chassis Event Expenses 19,450 117-000-500-557-30-31-01 Christmas Office Supplies 500 117-000-500-557-30-35-01 Christmas Small Tools - 117-000-500-557-30-40-05 Christmas Events & Decs 5,000 117-000-500-557-30-41-01 Christmas Professional Services 500 117-000-500-557-30-44-01 Christmas Advertising 500 117-000-500-557-30-49-01 Christmas Misc 500 Christmas Event Expenses 7,000 117-000-620-557-30-10-00 PFOF Salaries - 117-000-620-557-30-20-00 PFOF Benefits - 117-000-620-557-30-30-00 PFOF Marketing Materials 800 117-000-620-557-30-30-01 PFOF Supplies & Equipment 1,000 117-000-620-557-30-30-02 PFOF Aviation Expenses - 117-000-620-557-30-40-00 PFOF Professional Services 3,000 117-000-620-557-30-40-01 PFOF Advertising 700 117-000-620-557-30-40-02 PFOF Entertainment 2,500 Pangborn's Fesitval of Flight Expenses 8,000 117-000-621-557-30-30-00 Havana Marketing Materials - 117-000-621-557-30-30-01 Havana Supplies & Equipment 200 117-000-621-557-30-40-00 Havana Professional Services 1,500 117-000-621-557-30-40-01 Havana Miscellaneous - 117-000-621-557-30-40-02 Havana Advertising 500 Havana Nights Expenses 2,200 Total Expenditures 250,010 Revenue minus Expenses (11,110) Print Tourism Promotion Grant - Submission #1659 Date Submitted: 10/26/2023 Amount of Lodging Tax Requested* Federal Tax ID #* 10000 91-6009051 Organization/Agency Name* Type of Organization* Please List* City of East Wenatchee C Corporation Government Limited Liability Company Partnership S Corporation Sole Proprietor Other Activity Name* Pangborn's Festival of Flight Proposed Start Date of Activity* Proposed End Date of Activity* 6/15/2024 6/15/2024 First Name* Last Name* Title* Trina Elmes Events Director/PIO Primary Phone* Cell Phone Email* 5098866108 telmes@eastwenatcheewa.gov Mailing Address* 271 9th Street NE City* State* Zip Code* East Wenatchee WA 98802 Service Category (Check All That Apply) Operation of a Special Event/Festival, Designed to Attract Tourists Operation of a Tourism Promotion Agency Operation of a Tourism-Related Facility Tourism Promotion/Marketing Section I - General Information  Is this a new Activity?* Are you requesting/using other City funds How many years has this activity existed? for this Activity?* Yes 3 Yes No No Proposed Location of Activity* Pangborn Memorial Airport Short Description of the Activity* On October 3, 1931, Clyde Pangborn and Hugh Herndon left Sabishiro Beach in Misawa, Japan, to fly Miss Veedol across the ocean in the first non-stop, transPacific flight. After 41 hours in the air, Miss Veedol crash landed on the bluffs above East Wenatchee. The Wenatchee Valley has been connected to Misawa and the aviation world ever since and Pangborn's Festival of Flight was created to celebrate this historic event. This is the third annual, family friendly, community event where the Community can learn about East Wenatchee's aviation history, check out some amazing airplanes, grab some lunch from our delicious food vendors, then visit our exhibitors and have fun learning with their exciting Japanese activities! There will also be Japanese performances, such as taiko drumming and karate. This is a joint event between the City and the Chelan-Douglas Regional Port Authority. Describe the Prior Success of Your Activity* In 2023, we had between 4,000-5,000 attendees, 7 food trucks, 65 aircraft and 30 booths/vendors. The event more than doubled its attendees and aircrafts in its second year. Describe Your Target Audience* Families and anyone who enjoys history and aviation. Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee* Pilots that fly in from out of town will stay in East Wenatchee hotels and there will be a link on the website. Budget for Activity* What costs will the Tourism Promotion Grant cover?* 2024 Events Fund.pdf Advertising across the Northwest, specifically in Seattle and Spokane. Allowed types: .gif, .jpg, .jpeg, .png, .doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt What organization and staffing do you have to support this activity?* Airports staff, Events Director, Events Assistant, volunteers and volunteers from Rotary. Does your organization have a current City of East Wenatchee Business License?* Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. Yes No Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.* We wish to bring more visibility to Miss Veedol, our connection to Misawa and let the rest of the state know that we have such an amazing piece of history in our backyard. This will be more visibility to East Wenatchee and there are quite a few airplanes that will be flying to our airport specifically for this event. Last year the event brought in the airplanes from the Devotion movie, plus the PNW Antique Airplane Club. This year we are working on bringing a different airplane group in for the event. We eventually want the event to grow large enough that we can add in an air show component. How will you advertise, publicize or otherwise distribute information regarding your activity?* We will be using social media, websites, emails, print material and also a PR firm out of Seattle. Section II - Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an estimated number of participants, who will attend your Activity, in each of the following categories: Overall Attendance at the Event/Activity* Travel More Than 50 Miles* Travel from Another State/Country* 4000 96 0 Travel More Than 50 Miles and Stay over Night in the Wenatchee Valley* Of the People Staying Overnight, the Number of People Who Will Stay in Paid Accommodations* 96 90 Number of Paid Lodging Room Nights, Resulting from Your Proposed Lodging Impact* Activity* 16560 180 Explain How You Calculated the Previous Estimates* We offered a drawing and participants were required to put down their zip code. How will you collect and verify the above information for your Activity?* We will count people as they enter the event and count the number of raffle tickets given out. Section III - Evaluation Criteria State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists.” Tourism Promotion Funding Criteria (Check All Boxes That Apply) Meets the definition for Tourism Promotion Promotes a positive image for East Wenatchee Promotes East Wenatchee as a "Destination" Attracts visitors, builds new audiences and encourages tourist expansion Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment Supports "Regional Tourism" planning Benefit to the Community (Check All Boxes That Apply) Benefits the citizens of East Wenatchee Benefits the overall Community, rather than a specific segment or interest  Innovation (Check All Boxes That Apply) Moves an existing program in a new direction Unusual or unique Community Support (Check All Boxes That Apply) Broad-based Community appeal or support Evidence of need for this Activity Evidence of Partnerships (Check All Boxes That Apply) Exhibits a degree of Partnership Volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support Funding Sources (Check All Boxes That Apply) Multiple revenue sources to support this Activity This is the only funding source Previous & Replacement Funding (Check All Boxes That Apply) Request is for a new Activity Request is to continue or expand an on-going Activity Scale of Project (Check All Boxes That Apply) Activity is of a scale that is suitable for this funding program How does your Activity meet the above Tourism Promotion funding criteria?* This is a community event that also attracts visitors from across the state. We have a unique history in East Wenatchee and the Port and the City are very excited to share that history with the world, but we will start with the Northwest. Section IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30. I understand: I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will include copies of invoices and payment documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determined by the City of East Wenatchee. Digital Signature* Signer Email* Katrina M Elmes telmes@eastwenatcheewa.gov  CITY OF EAST WENATCHEE EAST WENATCHEE EVENTS BOARD FUND 117 2024 REVENUE BUDGET - Trina Elmes, Events Director/PIO BARS 2024 $$ Numbers Description Budget Change 117-000-100-308-80-00-00 Beginning NC&I Totals Revenue 117-000-100-313-31-00-00 H/M Tax - Events Fund 219,000 219,000 117-000-100-313-31-00-03 68% of 2nd 2% Tax Alloc - 117-000-100-313-31-00-04 36% of 3rd 2% Tax Alloc - Total 219,000 117-000-300-347-40-12-02 CC Parade/Car Show 9,000 9,000 117-000-300-347-40-12-03 CC Vendor Fees 300 300 117-000-300-347-90-00-01 CC Donations - - 117-000-300-347-90-00-12 CC Sponsorships 7,600 7,600 117-000-300-347-90-12-00 CC Merchandise Sales 1,000 1,000 117-000-300-369-90-50-00 CC Misc Revenue - Total 17,900 17,900 117-000-500-360-00-00-01 Christmas Misc Rev - - 117-000-500-367-11-00-01 Christmas Donations - - 117-000-500-367-19-00-01 Sponsorship-Wings&Wishes 2,000 2,000 Total 2,000 2,000 117-000-620-347-90-00-00 PFOF Vendor Fees - 117-000-620-367-00-00-00 PFOF Sponsorships 1,000 1,000 117-000-620-367-00-00-01 PFOF Donations - 117-000-620-369-91-00-00 PFOF Misc Revenue - Total 1,000 1,000 117-000-621-347-00-00-00 Havana Vehicle Registrations 300 300 117-000-621-347-90-00-01 Havana Vendor Fees 200 200 117-000-621-347-90-00-02 Havana Merchandise Sales - 117-000-621-367-00-00-00 Havana Sponsorships 1,900 1,900 117-000-621-367-00-00-03 Havana Donations - 117-000-621-369-91-00-00 Havana Misc Revenue - Total 2,400 2,400 Total Revenue 19,900 19,900 Total Resources Available 19,900 238,900  CITY OF EAST WENATCHEE EVENTS DEPARTMENT FUND 117 2024 BUDGET - EXPENDITURES - Trina Elmes, Events Director/PIO BARS 2024 Numbers Description Budget Available Resources 36,850 117-000-000-557-30-10-00 Salaries 95,000 Street Dept Support - Police Dept Support - 117-000-050-557-30-20-00 Benefits 40,000 117-000-050-557-30-30-00 Contracted Services - Total Salaries and Benefits 135,000 117-000-100-557-30-25-00 Marketing-Regional Tourism 4,000 117-000-100-557-30-32-00 Fuel Consumed - 117-000-100-557-30-35-00 Smalls Tools & Equipment - 117-000-100-557-30-42-00 Training 3,500 117-000-100-557-30-41-00 Professional Services 10,600 117-000-100-557-00-42-00 Cell Phone 760 117-000-100-557-00-43-00 Travel 3,000 117-000-100-557-00-44-00 Advertising 2,000 117-000-100-557-30-48-00 EWEB Repairs & Maintenance - 117-000-100-596-79-60-00 Capital Outlay 35,000 117-000-105-557-30-50-00 Insurance 20,700 117-000-115-557-30-31-05 Office Supplies 1,000 General Expenditures 80,560 117-000-300-557-30-31-12 CC Office Supplies 2,000 117-000-300-557-30-34-11 CC Merch for Resale 4,000 117-000-300-557-30-35-12 CC Small Tools & Equipment - 117-000-300-557-30-41-12 CC Professional Services 7,000 117-000-300-557-30-42-14 CC Postage 1,200 117-000-300-557-30-43-12 CC EMPD Facility Fee 1,500 117-000-300-557-30-44-12 CC Advertising 3,250 117-000-300-557-30-49-12 CC Misc 500 Classy Chassis Event Expenses 19,450 117-000-500-557-30-31-01 Christmas Office Supplies 500 117-000-500-557-30-35-01 Christmas Small Tools - 117-000-500-557-30-40-05 Christmas Events & Decs 5,000 117-000-500-557-30-41-01 Christmas Professional Services 500 117-000-500-557-30-44-01 Christmas Advertising 500 117-000-500-557-30-49-01 Christmas Misc 500 Christmas Event Expenses 7,000 117-000-620-557-30-10-00 PFOF Salaries - 117-000-620-557-30-20-00 PFOF Benefits - 117-000-620-557-30-30-00 PFOF Marketing Materials 800 117-000-620-557-30-30-01 PFOF Supplies & Equipment 1,000 117-000-620-557-30-30-02 PFOF Aviation Expenses - 117-000-620-557-30-40-00 PFOF Professional Services 3,000 117-000-620-557-30-40-01 PFOF Advertising 700 117-000-620-557-30-40-02 PFOF Entertainment 2,500 Pangborn's Fesitval of Flight Expenses 8,000 117-000-621-557-30-30-00 Havana Marketing Materials - 117-000-621-557-30-30-01 Havana Supplies & Equipment 200 117-000-621-557-30-40-00 Havana Professional Services 1,500 117-000-621-557-30-40-01 Havana Miscellaneous - 117-000-621-557-30-40-02 Havana Advertising 500 Havana Nights Expenses 2,200 Total Expenditures 250,010 Revenue minus Expenses (11,110) Print Tourism Promotion Grant - Submission #1660 Date Submitted: 10/27/2023 Amount of Lodging Tax Requested* Federal Tax ID #* $1000 91-6009051 Organization/Agency Name* Type of Organization* Please List* City of East Wenatchee C Corporation Government Limited Liability Company Partnership S Corporation Sole Proprietor Other Activity Name* Havana Nights Proposed Start Date of Activity* Proposed End Date of Activity* 8/10/2024 8/10/2024 First Name* Last Name* Title* Trina Elmes Events Director/PIO Primary Phone* Cell Phone Email* 5098866108 telmes@eastwenatcheewa.gov Mailing Address* 271 9th Street NE City* State* Zip Code* East Wenatchee WA 98802 Service Category (Check All That Apply) Operation of a Special Event/Festival, Designed to Attract Tourists Operation of a Tourism Promotion Agency Operation of a Tourism-Related Facility Tourism Promotion/Marketing Section I - General Information  Is this a new Activity?* Are you requesting/using other City funds How many years has this activity existed? for this Activity?* Yes 1 Yes No No Proposed Location of Activity* Valley Mall Parkway, between 9th Street and Standerfer. Short Description of the Activity* Live Cuban music, food trucks, beer garden, classic cars and lots of fun and dancing in the street. Describe the Prior Success of Your Activity* 2023 was the first year for this event and we had approximately 300 people in attendance, the street was packed. We expected this to be a local event, however several people from over 50+ miles away came to the event. We expect to double our number in 2023. Describe Your Target Audience* Anyone who enjoys good food, live music, dancing, classic cars and fun during a family friendly event. Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee* We will work with Cedars Inn to provide a special promotion to out of town participants. We will promote our downtown businesses by featuring them during the event. In 2022, the Caribbean Snaps restaurant participated in the event and his restaurant was packed the entire night. Budget for Activity* What costs will the Tourism Promotion Grant cover?* 2024 Events Fund.pdf Advertising, marketing and administration costs. Allowed types: .gif, .jpg, .jpeg, .png, .doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt What organization and staffing do you have to support this activity?* The Events Director, Events Assistant, Clearwater Saloon Staff and volunteers will help with this event. Does your organization have a current City of East Wenatchee Business License?* Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. Yes No Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.* With this event being created as a local event, we were not expecting the response from out of town participants like we received. There were visitors from Seattle, Spokane, Tonasket, Moses Lake and even Yakima that attended the event. They all mentioned how much fun they had and several people were asking what hotel to stay in. As this event grows, it will bring in more visitors and we will be tracking and surveying those in attendance. How will you advertise, publicize or otherwise distribute information regarding your activity?* This event will be advertised in state and region wide car show publications, newspaper, radio, PSA's and any other venue that may be a good fit for the event. The Chamber of Commerce will also work with us to help promote the event. Section II - Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an estimated number of participants, who will attend your Activity, in each of the following categories: Overall Attendance at the Event/Activity* Travel More Than 50 Miles* Travel from Another State/Country* 600 50 0 Travel More Than 50 Miles and Stay over Night in the Wenatchee Valley* Of the People Staying Overnight, the Number of People Who Will Stay in Paid Accommodations* 25 25 Number of Paid Lodging Room Nights, Resulting from Your Proposed Lodging Impact* Activity* 2300 25 Explain How You Calculated the Previous Estimates* Based on doubling the numbers from 2023. How will you collect and verify the above information for your Activity?* Car registrations will collect data, zip codes will be collected when hand-rolled cigars are sold, data is collected from the food vendors and we will have volunteers surveying participants. Section III - Evaluation Criteria State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists.” Tourism Promotion Funding Criteria (Check All Boxes That Apply) Meets the definition for Tourism Promotion Promotes a positive image for East Wenatchee Promotes East Wenatchee as a "Destination" Attracts visitors, builds new audiences and encourages tourist expansion Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment Supports "Regional Tourism" planning Benefit to the Community (Check All Boxes That Apply) Benefits the citizens of East Wenatchee Benefits the overall Community, rather than a specific segment or interest Innovation (Check All Boxes That Apply) Moves an existing program in a new direction Unusual or unique  Community Support (Check All Boxes That Apply) Broad-based Community appeal or support Evidence of need for this Activity Evidence of Partnerships (Check All Boxes That Apply) Exhibits a degree of Partnership Volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support Funding Sources (Check All Boxes That Apply) Multiple revenue sources to support this Activity This is the only funding source Previous & Replacement Funding (Check All Boxes That Apply) Request is for a new Activity Request is to continue or expand an on-going Activity Scale of Project (Check All Boxes That Apply) Activity is of a scale that is suitable for this funding program How does your Activity meet the above Tourism Promotion funding criteria?* It is bringing in tourism from more than 50+ miles away. Section IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30. I understand: I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will include copies of invoices and payment documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determined by the City of East Wenatchee. Digital Signature* Signer Email* Katrina M Elmes telmes@eastwenatcheewa.gov  CITY OF EAST WENATCHEE EAST WENATCHEE EVENTS BOARD FUND 117 2024 REVENUE BUDGET - Trina Elmes, Events Director/PIO BARS 2024 $$ Numbers Description Budget Change 117-000-100-308-80-00-00 Beginning NC&I Totals Revenue 117-000-100-313-31-00-00 H/M Tax - Events Fund 219,000 219,000 117-000-100-313-31-00-03 68% of 2nd 2% Tax Alloc - 117-000-100-313-31-00-04 36% of 3rd 2% Tax Alloc - Total 219,000 117-000-300-347-40-12-02 CC Parade/Car Show 9,000 9,000 117-000-300-347-40-12-03 CC Vendor Fees 300 300 117-000-300-347-90-00-01 CC Donations - - 117-000-300-347-90-00-12 CC Sponsorships 7,600 7,600 117-000-300-347-90-12-00 CC Merchandise Sales 1,000 1,000 117-000-300-369-90-50-00 CC Misc Revenue - Total 17,900 17,900 117-000-500-360-00-00-01 Christmas Misc Rev - - 117-000-500-367-11-00-01 Christmas Donations - - 117-000-500-367-19-00-01 Sponsorship-Wings&Wishes 2,000 2,000 Total 2,000 2,000 117-000-620-347-90-00-00 PFOF Vendor Fees - 117-000-620-367-00-00-00 PFOF Sponsorships 1,000 1,000 117-000-620-367-00-00-01 PFOF Donations - 117-000-620-369-91-00-00 PFOF Misc Revenue - Total 1,000 1,000 117-000-621-347-00-00-00 Havana Vehicle Registrations 300 300 117-000-621-347-90-00-01 Havana Vendor Fees 200 200 117-000-621-347-90-00-02 Havana Merchandise Sales - 117-000-621-367-00-00-00 Havana Sponsorships 1,900 1,900 117-000-621-367-00-00-03 Havana Donations - 117-000-621-369-91-00-00 Havana Misc Revenue - Total 2,400 2,400 Total Revenue 19,900 19,900 Total Resources Available 19,900 238,900  CITY OF EAST WENATCHEE EVENTS DEPARTMENT FUND 117 2024 BUDGET - EXPENDITURES - Trina Elmes, Events Director/PIO BARS 2024 Numbers Description Budget Available Resources 36,850 117-000-000-557-30-10-00 Salaries 95,000 Street Dept Support - Police Dept Support - 117-000-050-557-30-20-00 Benefits 40,000 117-000-050-557-30-30-00 Contracted Services - Total Salaries and Benefits 135,000 117-000-100-557-30-25-00 Marketing-Regional Tourism 4,000 117-000-100-557-30-32-00 Fuel Consumed - 117-000-100-557-30-35-00 Smalls Tools & Equipment - 117-000-100-557-30-42-00 Training 3,500 117-000-100-557-30-41-00 Professional Services 10,600 117-000-100-557-00-42-00 Cell Phone 760 117-000-100-557-00-43-00 Travel 3,000 117-000-100-557-00-44-00 Advertising 2,000 117-000-100-557-30-48-00 EWEB Repairs & Maintenance - 117-000-100-596-79-60-00 Capital Outlay 35,000 117-000-105-557-30-50-00 Insurance 20,700 117-000-115-557-30-31-05 Office Supplies 1,000 General Expenditures 80,560 117-000-300-557-30-31-12 CC Office Supplies 2,000 117-000-300-557-30-34-11 CC Merch for Resale 4,000 117-000-300-557-30-35-12 CC Small Tools & Equipment - 117-000-300-557-30-41-12 CC Professional Services 7,000 117-000-300-557-30-42-14 CC Postage 1,200 117-000-300-557-30-43-12 CC EMPD Facility Fee 1,500 117-000-300-557-30-44-12 CC Advertising 3,250 117-000-300-557-30-49-12 CC Misc 500 Classy Chassis Event Expenses 19,450 117-000-500-557-30-31-01 Christmas Office Supplies 500 117-000-500-557-30-35-01 Christmas Small Tools - 117-000-500-557-30-40-05 Christmas Events & Decs 5,000 117-000-500-557-30-41-01 Christmas Professional Services 500 117-000-500-557-30-44-01 Christmas Advertising 500 117-000-500-557-30-49-01 Christmas Misc 500 Christmas Event Expenses 7,000 117-000-620-557-30-10-00 PFOF Salaries - 117-000-620-557-30-20-00 PFOF Benefits - 117-000-620-557-30-30-00 PFOF Marketing Materials 800 117-000-620-557-30-30-01 PFOF Supplies & Equipment 1,000 117-000-620-557-30-30-02 PFOF Aviation Expenses - 117-000-620-557-30-40-00 PFOF Professional Services 3,000 117-000-620-557-30-40-01 PFOF Advertising 700 117-000-620-557-30-40-02 PFOF Entertainment 2,500 Pangborn's Fesitval of Flight Expenses 8,000 117-000-621-557-30-30-00 Havana Marketing Materials - 117-000-621-557-30-30-01 Havana Supplies & Equipment 200 117-000-621-557-30-40-00 Havana Professional Services 1,500 117-000-621-557-30-40-01 Havana Miscellaneous - 117-000-621-557-30-40-02 Havana Advertising 500 Havana Nights Expenses 2,200 Total Expenditures 250,010 Revenue minus Expenses (11,110)