East Wenatchee Events Board

CITY OF EAST WENATCHEE Events Department East Wenatchee Events Board Board Meeting Agenda April 3, 2024 at 3:00PM Location Eastmont Community Center 230 N. Georgia Avenue, East Wenatchee, WA 98802 Call to Order Roll Call/Introductions ☐ Rob Tidd ☐ Brent Schmitten ☐ Mat Heinz ☐ Vickie Sullivan ☐ Cody Beeson ☐ Jason Heinz ☐ Michael Machado ☐ Alex Cruz ☐ Supattra Winger Guests: Public Comment Approval of Minutes • March 6, 2024 Minutes Financials • Revenue/Expense Update Events Update • Classy Chassis Parade & Car Show, May 3-4, 2024 • Pangborn’s Festival of Flight, June 22, 2024 Tourism Promotion Grant Requests • Eastmont Metro Park District – Eastmont Winter Classic Recap • WV Sports Foundation – Special Olympics Recap • Wenatchee FC Youth - $15,000 o Apple Cup 2024 • Wenatchee Youth Baseball - $5,000 o Cal Ripken State & Babe Ruth State Tournaments • City of East Wenatchee - $30,000-120,000 o Stage WV Chamber of Commerce Update Hotelier Updates Other • Roundtable Next Meeting Date • May 1, 2024 Adjourn In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA EAST WENATCHEE EVENTS BOARD BOARD MEETING MINUTES March 6, 2024 | 3:00PM Attendees Councilmember Rob Tidd, Alex Cruz, Mat Heinz, Cody Beeson, Michael Machado and Events Director/PIO Trina Elmes. Guests Jason Grover & Ashley Sinner (WVCC), Jaime Flores & Mitchell Dean (EYB) Location Eastmont Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 CALL TO ORDER 3:08 PM WVCC Update Ashley Sinner gave an update on the Wenatchee Valley Chamber of Commerce and Jason Grover gave an update on sports tourism. Roll Call/Introductions Public Comment None Minutes The February 7, 2024 minutes were reviewed. Michael Machado motioned to accept the minutes and Mat Heinz seconded the motion. Motion carried (5-0). Financials The 2024 financials were reviewed. Event Update Events Director/PIO Elmes gave event updates for the Classy Chassis Parade & Car Show and Pangborn’s Festival of Flight. Tourism Eastmont Youth Baseball – WCP Wenatchee Valley Summer Kick-Off Grants Eastmont Youth Baseball (EYB) is requesting a total of $5,000 to help offset the costs that they are incurring by co-hosting the West Coast Premier Wenatchee Valley Summer Kick- Off baseball tournament, June 8-9, 2024. Jaime Flores and Mitchell Dean presented their application and supporting information, which was reviewed by the Board. Michael Machade motioned to approve Eastmont Youth Baseball’s Grant Application in the amount of $5,000 for the WCP Wenatchee Valley Summer Kick-Off. Cody Beeson seconded the motion. Motion carried (5-0). City of East Wenatchee – Eventeny Software The City of East Wenatchee is requesting a total of $6,000 for a three year contract with Eventeny, an event software planning company. Trina Elmes presented the application and supporting information, which was reviewed by the Board. Cody Beeson motioned to approve the City of East Wenatchee’s Grant Application in the amount of $6,000 for a three year contract with Eventeny. Mat Heinz seconded the motion. Motion carried (5-0). In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA City of East Wenatchee – Stage The City of East Wenatchee is requesting a total of $30,000 for a new stage that will be used for City events and available to other events. Trina Elmes presented the application and supporting information, which was reviewed by the Board. Motion was tabled until the next meeting. Hotelier Cody Beeson gave an update on the Fairfield Inn & Suites Update Other None Next Meeting April 3, 3:00pm Eastmont Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 O ORDER ADJOURN 4:14 PM Attest: Rob Tidd, Councilmember Trina Elmes, Events Director/PIO In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).  EWEB Financial Report Through January 2024 Hotel/Motel Tax Revenue 2021 2022 2023 2024 Monthly Income 2024 Beginning Fund Balance $162,733.87 $318,181.61 $471,743.11 $542,272.62 January $29,131.46 25.8% Budgeted Income $225,000.00 $250,000.00 $300,500.00 $350,000.00 February $46,292.82 29.1% Income to Date $356,191.74 $417,605.50 $439,972.51 $75,424.28 March Beginning Balance & Income Budgeted $387,733.87 $568,181.61 $772,243.11 $892,272.62 April Available Funds To Date $518,925.61 $735,787.11 $911,715.62 $617,696.90 May June Budgeted Requests July Events Department $120,000.00 $120,000.00 $166,500.00 $221,500.00 August WV Chamber of Commerce $15,000.00 $30,000.00 $72,999.00 $58,000.00 September WV Museum & Cultural Center $60,744.00 $60,744.00 $60,744.00 $60,744.00 October Total Budgeted Expenses $195,744.00 $210,744.00 $300,243.00 $340,244.00 November December Taxes Available To Date $323,181.61 $525,043.11 $611,472.62 $277,452.90 Taxes Available Budgeted $357,437.61 $472,000.11 $552,028.62 Additional Requests Sports Foundation - Special Olympics $0.00 $0.00 $10,000.00 $10,000.00 EMPD Winter Classic AAU $0.00 $8,000.00 $8,000.00 $10,000.00 NCW Volleyball $0.00 $0.00 $10,000.00 $0.00 GWGSA Sterling Invite $5,000.00 $8,000.00 $10,000.00 $10,000.00 EYB Tournament $0.00 $7,300.00 $0.00 $0.00 WFC Youth - Apple Cup $0.00 $0.00 $15,000.00 $0.00 WVSO - Wenatchee 200 $0.00 $0.00 $10,000.00 $15,000.00 Spirit of Wenatchee $0.00 $0.00 $0.00 $6,000.00 Swap Meet $0.00 $30,000.00 $6,200.00 $0.00 Total Request Expenses $5,000.00 $53,300.00 $69,200.00 $51,000.00 Taxes Available To Date $318,181.61 $471,743.11 $542,272.62 $226,452.90 Taxes Available Budgeted $304,137.61 $402,800.11 $501,028.62  Eastmont Community Park Free Admission! Parade, Food Truck Park, Cool Cars, Trucks & Motorcycles! Dancing, Beer Garden & Live Music May 3 12:00 - 6:00pm The Eatery 6:00 - 8:00pm Parade 8:00 - 10:00pm Dancing in the Street and Show & Shine at Gateway Park May 4 10:00 - 4:00pm The Eatery 12:00 - 4:00pm Car Show 4:00 - 4:30pm Awards Ceremony Register Your Vehicle EastWenatcheeWa.gov | (509) 886-6108 Proceeds go to Rotary's Scholarship fund! East Wenatchee Rotary Club  June 22, 2024 9-3pm Pangborn Memorial Airport Celebrate the first, non-stop, transPacific flight with Miss Veedol from Misawa, Japan! Free & Fun For All Ages! Airplanes on Display Food Trucks Activities Entertainment Music & More! (509) 884-4700 | www.cdrpa.org or (509) 886-6108 | EastWenatcheeWa.gov  Post Event Report Organization/Agency Name: Eastmont Metropolitan Park District Federal Tax ID Number: 201-55-8064 Activity Name: Eastmont Winter Classic Proposed Date of Activity: February 23 - 25, 2024 Contact Name and Title: Charlie Brown, Director of Recreation & Marketing Phone: 509.884.8015 Email Address: cbrown@eastmontparks.com Please provide the number of participants in each of the following categories: Overall attendance at the event/activity: 5500 Number of people who travelled more than 50 miles to attend your 2480 event/activity: Number of people who traveled from another state or country to 50 attend your event/activity: Number of people who travelled more than 50 miles to attend your event/activity and who stayed overnight in the Wenatchee Valley: 3200 Of the people staying overnight, the number of people who 827 stayed in paid East Wenatchee accommodations: Number of paid East Wenatchee lodging room nights 570 resulting from your event/activity: At an average daily rate of $92, my paid room lodging impact was: $52,440 Please explain how your organization collected and verified the above information: We look at the registrations to figure out how many teams are from out of town. Each team can Roster 12 kids and we figure an average is three people per family. I also gave information to Jason at the chamber. He determined numbers for economic impact on both sides of the river. East Wenatchee has a third of the hotels in the valley so I divided his numbers by 3 to get the impacts for East Wenatchee. Page 5 of 5 3/29/24, 4:26 PM eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1710 Print Tourism Promotion Grant - Submission #1710 Date Submitted: 3/27/2024 Amount of Lodging Tax Requested* Federal Tax ID #* $15,000 27-1817562 Organization/Agency Name* Type of Organization* Please List* Wenatche Valley IAL dba Wenatchee FC Youth 501C3 C Corporation Government Limited Liability Company Partnership S Corporation Sole Proprietor Other Activity Name* Apple Cup 2024 Proposed Start Date of Proposed End Date of Activity* Activity* 8/2/2024 8/4/2024 First Name* Last Name* Title* Mike Osborn Program Director Primary Phone* Cell Phone Email* 5096707047 5096707047 ops.mo13@gmail.com Mailing Address* 911 Grenz St https://www.eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1710 1/6 3/29/24, 4:26 PM eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1710 City* State* Zip Code* Wenatchee WA 98802 Service Category (Check All That Apply) Operation of a Special Event/Festival, Designed to Attract Tourists Operation of a Tourism Promotion Agency Operation of a Tourism-Related Facility Tourism Promotion/Marketing Section I - General Information Is this a new Activity?* Are you requesting/using other How many years has this activity City funds for this Activity?* existed? Yes 1 Yes No No Proposed Location of Activity* Eastmont Junior High - Sterling Middle School - 9th St Fields - Triangle Park - Apple Bowl - Foothills Middle School Short Description of the Activity* Competitive youth soccer tournament that will draw teams from Washington, Oregon, Idaho & Canada Describe the Prior Success of Your Activity* This will be the second consecutive year of restarting a tournament with over a 30 year history of being played in the Fall. The tournament was discontinued in 2017 for a variety of reasons that include: air quality cancellation, conflicts with league play in the Fall, limited accomodations. Describe Your Target Audience* All competitive soccer Clubs in Washington, Oregon, Idaho, British Columbia and Alberta, Canada. Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee* Our tournament committee is working on establishing "stay & play" agreements with local hotel/motel establishments. Teams travelling outside of 50 miles will be required to stay at designated lodging establishments and report where they secured lodging and the number of rooms secured. Social media & website tags will be used along with "Welcome Packets" distributed at check in to each team. Each packet will include local information for food and entertainment options. https://www.eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1710 2/6 3/29/24, 4:26 PM eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1710 Budget for Activity* What costs will the Tourism Promotion Grant cover?* Apple Cup 2024 Budget.docx Welcome Packet production, Referee Assignor Fees, porta-potties, housing & Allowed types: .gif, .jpg, .jpeg, .png, meals for out of town officials, required medical staff. .doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt What organization and staffing do you have to support this activity?* BOD support - WFC Youth teams and parent volunteers - Tournament Director - Social Media & Marketing Director - Fields set up/tear down coordinator - field marshals and reception staff at each venue - Event Competition Committee - Post Event Assessment Committee. Does your organization have a current City of East Wenatchee Business License?* Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. Yes No Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.* The primary goal of the tournament is to raise funds to supplement the general budget of the Club. Proceeds will aid in expanding infrastructure to meet National Standards, while creating a more robust offering of programs to local area kids. It will also allow the Club to be more competitive in the job market by being able to hire and retain quality staff. Direct benefits to the community include a significant boost in tourism revenue on a single weekend, which in turn boosts tax revenue, supports local business with outside spending. Intangible benefits include an increase in tourism awareness, business opportunities, relocation options for people looking to improve their quality of life. Evaluating the success of the event will include the following: A post event assessment of registration goals, team participation & experience, feedback from local business and sponsors, and an internal review of organizational processes. How will you advertise, publicize or otherwise distribute information regarding your activity?* Broad spectrum email to all competitive Club officials and Directors of Coaching - social media advertising - direct phone solicitation to Clubs and personal team contacts - promotion on WPL, WYS, and GotSoccer websites. Section II - Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an estimated number of participants, who will attend your Activity, in each of the following categories: Overall Attendance at the Travel More Than 50 Miles* Travel from Another State/Country* Event/Activity* 4,320 United States Approximately 5,760 https://www.eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1710 3/6 3/29/24, 4:26 PM eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1710 Travel More Than 50 Miles and Stay over Night in the Of the People Staying Overnight, the Number of People Who Wenatchee Valley* Will Stay in Paid Accommodations* 4,320 2,600 Number of Paid Lodging Room Nights, Resulting from Your Lodging Impact* Proposed Activity* Not sure what is meant here. This would include hotel/motel 1300 rooms, airbnb, vrbo, park campsite reservations. Explain How You Calculated the Previous Estimates* Assumptions: 120 teams with an average roster size of 12 players (conservative) - 75% travel more than 50 miles - 15% travel from out of state/country - 60% of people traveling over 50 miles will stay in paid accommodations hotel/motel, RV Parks and campgrounds, airbnb, vrbo, etc., 4 people traveling and spending the night per room for two nights. How will you collect and verify the above information for your Activity?* Registration data collected, feedback from lodging and local business partners. Section III - Evaluation Criteria State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists.” Tourism Promotion Funding Criteria (Check All Boxes That Apply) Meets the definition for Tourism Promotion Promotes a positive image for East Wenatchee Promotes East Wenatchee as a "Destination" Attracts visitors, builds new audiences and encourages tourist expansion Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment Supports "Regional Tourism" planning Benefit to the Community (Check All Boxes That Apply) Benefits the citizens of East Wenatchee Benefits the overall Community, rather than a specific segment or interest Innovation (Check All Boxes That Apply) Moves an existing program in a new direction Unusual or unique https://www.eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1710 4/6 3/29/24, 4:26 PM eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1710 Community Support (Check All Boxes That Apply) Broad-based Community appeal or support Evidence of need for this Activity Evidence of Partnerships (Check All Boxes That Apply) Exhibits a degree of Partnership Volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support Funding Sources (Check All Boxes That Apply) Multiple revenue sources to support this Activity This is the only funding source Previous & Replacement Funding (Check All Boxes That Apply) Request is for a new Activity Request is to continue or expand an on-going Activity Scale of Project (Check All Boxes That Apply) Activity is of a scale that is suitable for this funding program How does your Activity meet the above Tourism Promotion funding criteria?* The 2024 Apple Cup meets the tourism promotion funding criteria in the following ways: Attracts a significant number of people from around the Northwest Promotes local lodging establishments and businesses in East Wenatchee & greater Wenatchee Valley Identifies East Wenatchee and the Wenatchee Valley as a destination location for quality athletic competitions, recreational activities and other amenities. It supports local business and exhibits a degree of partnership with local business through the requirement of "Stay & Play" policies and promotional materials included in social media advertising, signage at events venues, and welcome packets. Continues a historically successful event that attracts a specific group of people to a local event that have a wide variety of interests and disposable income. Section IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30. https://www.eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1710 5/6 3/29/24, 4:26 PM eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1710 I understand: I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will include copies of invoices and payment documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determined by the City of East Wenatchee. Digital Signature* Signer Email* Mike Osborn ops.mo13@gmail.com https://www.eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1710 6/6  2024 Apple Cup August 2-4, 2024 Budget Revenue Expense 7v7 Registration Referee Fees $28,280 20 Teams@ $650 $19,500 10 teams@ $450 $4,500 Assignor Fee 13% $3,676 9v9 Registration Porta-Potties $5,000 20 Teams @ $695 $20,850 10 teams @ $495 $4,950 Referee Housing $4,000 llvll Registration Referee Hospitality $4,000 50 Teams @ $795 $55,650 10 Teams @ $595 $5,950 Physios $3,500 Apparel Sales $2,500 Insurance $3,000 Food Vendor Sales $2,500 Medals/Trophies 7v7 = 56 medals $280 4 trophies $140 9v9 = 64 medals $320 4 trophies $140 llvll = 216 medals $1,080 12 trophies $420 Gross Revenue Estimate $116,400 Welcome Packs $4,800 Web Hosting Fee 3% $3,567 Garbage Disposal $1,500 Estimated Expense $63,703 Estimated Gross Profit $52,697 This budget forecast is based on a 42% increase in the number of out of town teams participating this year. The City of East Wenatchee Tourism Grant would offset the Referee Assignor fees, Porta-Potties, Referee Housing, Required Medical Staff. Thank you for your consideration! 3/29/24, 4:31 PM eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1712 Print Tourism Promotion Grant - Submission #1712 Date Submitted: 3/29/2024 Amount of Lodging Tax Requested* Federal Tax ID #* $120,000 91-6009051 Organization/Agency Name* Type of Organization* Please List* City of East Wenatchee C Corporation Government Limited Liability Company Partnership S Corporation Sole Proprietor Other Activity Name* Stage Proposed Start Date of Proposed End Date of Activity* Activity* 3/1/2024 12/31/2024 First Name* Last Name* Title* Trina Elmes Events Director/PIO Primary Phone* Cell Phone Email* 5098866108 telmes@eastwenatcheewa.gov Mailing Address* 271 9th Street NE https://www.eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1712 1/6 3/29/24, 4:31 PM eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1712 City* State* Zip Code* East Wenatchee Washington 98802 Service Category (Check All That Apply) Operation of a Special Event/Festival, Designed to Attract Tourists Operation of a Tourism Promotion Agency Operation of a Tourism-Related Facility Tourism Promotion/Marketing Section I - General Information Is this a new Activity?* Are you requesting/using other How many years has this activity City funds for this Activity?* existed? Yes 20 Yes No No Proposed Location of Activity* This towable stage will be used at all City events and available for other community events too. Short Description of the Activity* This stage is a trailer that can be towed and quickly set up in a park, on the road way, at the airport, in a baseball field or anywhere that a trailer can be pulled. Describe the Prior Success of Your Activity* A stage is used at all of the City's events that utilize hotel/motel funds, plus it has been loaned out to other funded events like the WA State Swap Meet. The old stage has been used for multiple bands, awards shows, community events and more. Describe Your Target Audience* Anyone to attends our events. Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee* This helps boost the events and the City's facilities. https://www.eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1712 2/6 3/29/24, 4:31 PM eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1712 Budget for Activity* What costs will the Tourism Promotion Grant cover?* 2024 Events Fund.pdf This grant will cover all of the costs. Allowed types: .gif, .jpg, .jpeg, .png, .doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt What organization and staffing do you have to support this activity?* Our Public Works Department will be the ones maintaining and setting up the stage. Does your organization have a current City of East Wenatchee Business License?* Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. Yes No Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.* Our current stage is put together in 4'x4' sections, it's heavy and takes 3-4 people a couple hours to put it together each time. The stage is close to 20 years old, the plywood planks are showing their age and the last time it was set up two sections ended up stuck together and had to be cut apart. During Havana Nights, it took 2 staff members from 10pm to 1am to take down the stage and Valley Mall Parkway was shut down that whole time. This new stage will take less than an hour to set up and take down with 1-2 people. How will you advertise, publicize or otherwise distribute information regarding your activity?* All of our events are advertised through state wide publications, social media, PSA, flyers, emails and more. Section II - Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an estimated number of participants, who will attend your Activity, in each of the following categories: Overall Attendance at the Travel More Than 50 Miles* Travel from Another State/Country* Event/Activity* 0 United States 0 Travel More Than 50 Miles and Stay over Night in the Of the People Staying Overnight, the Number of People Who Wenatchee Valley* Will Stay in Paid Accommodations* 0 0 https://www.eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1712 3/6 3/29/24, 4:31 PM eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1712 Number of Paid Lodging Room Nights, Resulting from Your Lodging Impact* Proposed Activity* 0 0 Explain How You Calculated the Previous Estimates* NA How will you collect and verify the above information for your Activity?* NA Section III - Evaluation Criteria State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists.” Tourism Promotion Funding Criteria (Check All Boxes That Apply) Meets the definition for Tourism Promotion Promotes a positive image for East Wenatchee Promotes East Wenatchee as a "Destination" Attracts visitors, builds new audiences and encourages tourist expansion Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment Supports "Regional Tourism" planning Benefit to the Community (Check All Boxes That Apply) Benefits the citizens of East Wenatchee Benefits the overall Community, rather than a specific segment or interest Innovation (Check All Boxes That Apply) Moves an existing program in a new direction Unusual or unique Community Support (Check All Boxes That Apply) Broad-based Community appeal or support Evidence of need for this Activity https://www.eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1712 4/6 3/29/24, 4:31 PM eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1712 Evidence of Partnerships (Check All Boxes That Apply) Exhibits a degree of Partnership Volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support Funding Sources (Check All Boxes That Apply) Multiple revenue sources to support this Activity This is the only funding source Previous & Replacement Funding (Check All Boxes That Apply) Request is for a new Activity Request is to continue or expand an on-going Activity Scale of Project (Check All Boxes That Apply) Activity is of a scale that is suitable for this funding program How does your Activity meet the above Tourism Promotion funding criteria?* It exhibits a degree of partnerships by allowing other events to utilize the stage and help boost their East Wenatchee events. It also improves the City's events and event facilities. Section IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30. I understand: I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will include copies of invoices and payment documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determined by the City of East Wenatchee. Digital Signature* Signer Email* Katrina M Elmes telmes@eastwenatcheewa.gov https://www.eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1712 5/6 3/29/24, 4:31 PM eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1712 https://www.eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1712 6/6  CITY OF EAST WENATCHEE EAST WENATCHEE EVENTS BOARD FUND 117 2024 REVENUE BUDGET - Trina Elmes, Events Director/PIO BARS 2024 $$ Numbers Description Budget Change 117-000-100-308-80-00-00 Beginning NC&I Totals Revenue 117-000-100-313-31-00-00 H/M Tax - Events Fund 219,000 219,000 117-000-100-313-31-00-03 68% of 2nd 2% Tax Alloc - 117-000-100-313-31-00-04 36% of 3rd 2% Tax Alloc - Total 219,000 117-000-300-347-40-12-02 CC Parade/Car Show 9,000 9,000 117-000-300-347-40-12-03 CC Vendor Fees 300 300 117-000-300-347-90-00-01 CC Donations - - 117-000-300-347-90-00-12 CC Sponsorships 7,600 7,600 117-000-300-347-90-12-00 CC Merchandise Sales 1,000 1,000 117-000-300-369-90-50-00 CC Misc Revenue - Total 17,900 17,900 117-000-500-360-00-00-01 Christmas Misc Rev - - 117-000-500-367-11-00-01 Christmas Donations - - 117-000-500-367-19-00-01 Sponsorship-Wings&Wishes 2,000 2,000 Total 2,000 2,000 117-000-620-347-90-00-00 PFOF Vendor Fees - 117-000-620-367-00-00-00 PFOF Sponsorships 1,000 1,000 117-000-620-367-00-00-01 PFOF Donations - 117-000-620-369-91-00-00 PFOF Misc Revenue - Total 1,000 1,000 117-000-621-347-00-00-00 Havana Vehicle Registrations 300 300 117-000-621-347-90-00-01 Havana Vendor Fees 200 200 117-000-621-347-90-00-02 Havana Merchandise Sales - 117-000-621-367-00-00-00 Havana Sponsorships 1,900 1,900 117-000-621-367-00-00-03 Havana Donations - 117-000-621-369-91-00-00 Havana Misc Revenue - Total 2,400 2,400 Total Revenue 19,900 19,900 Total Resources Available 19,900 238,900  CITY OF EAST WENATCHEE EVENTS DEPARTMENT FUND 117 2024 BUDGET - EXPENDITURES - Trina Elmes, Events Director/PIO BARS 2024 Numbers Description Budget Available Resources 36,850 117-000-000-557-30-10-00 Salaries 95,000 Street Dept Support - Police Dept Support - 117-000-050-557-30-20-00 Benefits 40,000 117-000-050-557-30-30-00 Contracted Services - Total Salaries and Benefits 135,000 117-000-100-557-30-25-00 Marketing-Regional Tourism 4,000 117-000-100-557-30-32-00 Fuel Consumed - 117-000-100-557-30-35-00 Smalls Tools & Equipment - 117-000-100-557-30-42-00 Training 3,500 117-000-100-557-30-41-00 Professional Services 10,600 117-000-100-557-00-42-00 Cell Phone 760 117-000-100-557-00-43-00 Travel 3,000 117-000-100-557-00-44-00 Advertising 2,000 117-000-100-557-30-48-00 EWEB Repairs & Maintenance - 117-000-100-596-79-60-00 Capital Outlay 35,000 117-000-105-557-30-50-00 Insurance 20,700 117-000-115-557-30-31-05 Office Supplies 1,000 General Expenditures 80,560 117-000-300-557-30-31-12 CC Office Supplies 2,000 117-000-300-557-30-34-11 CC Merch for Resale 4,000 117-000-300-557-30-35-12 CC Small Tools & Equipment - 117-000-300-557-30-41-12 CC Professional Services 7,000 117-000-300-557-30-42-14 CC Postage 1,200 117-000-300-557-30-43-12 CC EMPD Facility Fee 1,500 117-000-300-557-30-44-12 CC Advertising 3,250 117-000-300-557-30-49-12 CC Misc 500 Classy Chassis Event Expenses 19,450 117-000-500-557-30-31-01 Christmas Office Supplies 500 117-000-500-557-30-35-01 Christmas Small Tools - 117-000-500-557-30-40-05 Christmas Events & Decs 5,000 117-000-500-557-30-41-01 Christmas Professional Services 500 117-000-500-557-30-44-01 Christmas Advertising 500 117-000-500-557-30-49-01 Christmas Misc 500 Christmas Event Expenses 7,000 117-000-620-557-30-10-00 PFOF Salaries - 117-000-620-557-30-20-00 PFOF Benefits - 117-000-620-557-30-30-00 PFOF Marketing Materials 800 117-000-620-557-30-30-01 PFOF Supplies & Equipment 1,000 117-000-620-557-30-30-02 PFOF Aviation Expenses - 117-000-620-557-30-40-00 PFOF Professional Services 3,000 117-000-620-557-30-40-01 PFOF Advertising 700 117-000-620-557-30-40-02 PFOF Entertainment 2,500 Pangborn's Fesitval of Flight Expenses 8,000 117-000-621-557-30-30-00 Havana Marketing Materials - 117-000-621-557-30-30-01 Havana Supplies & Equipment 200 117-000-621-557-30-40-00 Havana Professional Services 1,500 117-000-621-557-30-40-01 Havana Miscellaneous - 117-000-621-557-30-40-02 Havana Advertising 500 Havana Nights Expenses 2,200 Total Expenditures 250,010 Revenue minus Expenses (11,110)  TOURISM PROMOTION GRANT APPLICATION Introduction. The City of East Wenatchee is pleased to offer grant funding for tourism promotion for the City of East Wenatchee. Each year, the City budgets money for grants to help fund tourism promotion. To help promote tourism, the City evaluates grant applications for the marketing or operations of special events and festivals designed to attract tourists to East Wenatchee. If the City approves a grant application, the funds are distributed on a reimbursement basis. The general guidelines are: 1. An activity must occur within East Wenatchee boundaries or exclusively promote East Wenatchee activities or organizations and must comply with the requirements of RCW 67.28.1816, attached at the end of the application. 2. A recipient and the proposed activity must be consistent with and must further East Wenatchee’s image and goals. 3. An activity must be of general community interest or value. 4. Unless approved by the City, admission to or participation in an activity must be “free of charge.” 5. A grant recipient must provide full financial statements for the organization; and budget and actual financial statements for the activity submitted for funding. 6. A recipient must demonstrate that the activity submitted for funding is not duplicative or in competition with other East Wenatchee events, activities, or organizations. 7. A funded activity or program must obtain all legally required permits, licenses, insurance and approvals before City funds will be released. 8. A grant recipient must submit a written report of the results of the activity within 14 days of its completion. The report must include 1 | Page  information describing the actual number of people travelling for business or pleasure on a trip: 8.1. Away from their place of residence or business and staying overnight in paid accommodations; 8.2. To a place 50 miles or more from their place of residence or business for the day or staying overnight; or 8.3. From another country or state outside of their place of residence or their business. 9. A funded recipient, activity, or program must acknowledge the City contribution in formal promotional materials and efforts (i.e. logo, etc). 10. The City may amend or waive any eligibility or evaluation criteria or irregularity to award grants. Mail or email this application and supporting documents to: City of East Wenatchee, Attn: Events Department, 271 9th St. N.E. East Wenatchee, WA 98802 or events@east-wenatchee.com (Subject Line: Tourism Grant Application). 2 | Page  Application for East Wenatchee Lodging Tax Funds 7,000 Amount of Lodging Tax Requested: $_____________________________ Organization/Agency Name: Wenatchee Federal Tax ID Number: 20-0299425 Type of Organization: □ Sole Proprietor, □ Partnership, □ C Corporation, □ S Corporation, □ Limited 501(c) Liability Company, □ Other _________________ Activity Name: 2024 Cal Ripken State Tournament & Babe Ruth 13-year-old State Tournament Proposed Date of Activity: July 10-14, 2024 Contact Name and Title: Kristi DeLozier, WYB Treasurer Phone: Email Address: 509-860-1396 treasurer@wyb.org Mailing Address: City: State: Zip: PO BOX 1646 Wenatchee WA 98807 Check all service categories that apply to this application: _____ Tourism Promotion/Marketing _____ X Operation of a Special Event/Festival designed to attract tourists _____ Operation of a Tourism Promotion Agency _____ Operation of a Tourism-Related Facility owned or operated by a non-profit organization 1 | Page SECTION I - General Information 1. Is this a new activity? If not, how many years has this activity existed? □ Yes □ No (# of Years 1 _____) 2. Are you requesting/using other City funds for this activity? □ Yes □ No 3. Proposed location of activity: Please see attached document. 4. Please provide a short description of activity: __________________________________________________________________ Please see attached document. __________________________________________________________________ 5. Please describe the prior success of your activity: __________________________________________________________________ Please see attached document. __________________________________________________________________ __________________________________________________________________ 6. Please describe your target audience: __________________________________________________________________ Please see attached document. __________________________________________________________________ __________________________________________________________________ 7. Please describe how you will promote lodging establishments, restaurants, and businesses located in the City of East Wenatchee: __________________________________________________________________ Please see attached document. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ 2 | Page 8. Please provide a budget for your activity: Budget Item/Description Cost Please see attached document. Total $ Community Revenue/Private Amount Partner Match 3 | Page 9. Please detail the costs you intend to pay for out of a City grant in the table below: Activity/Program Expense Amount Please see attached document. Total Requested Amount (funding is $ provided on a reimbursement basis only). 10. What organization and staffing do you have to support this activity? __________________________________________________________________ Please see attached document. __________________________________________________________________ __________________________________________________________________ 11. Does your organization have a current City of East Wenatchee Business License? □ Yes □ No Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. 12. Fully describe the activity. Expand your activity summary from Question #4 to address such issues as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project. If you are requesting funds for a specific portion of a larger project, please indicate, but focus your response on the element for which you are requesting funding. 4 | Page  Please see attached document. 13. Describe how you will advertise, publicize or otherwise distribute information regarding your activity. Please see attached document. 5 | Page SECTION II – State Required Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Please provide estimates for the following information: 1. The estimated number of participants who will attend in each of the following categories: Overall attendance at the event/activity: 1,886 Number of people who will travel more than 50 miles to attend your event/activity: 1,400 Number of people who will travel from another state or country to attend your event/activity: 0 Number of people who will travel more than 50 miles to attend your event/activity and who will stay 1,260 overnight in the Wenatchee Valley: Of the people staying overnight, the number of people 1,260 who will stay in paid accommodations: 90-E. Wen Number of paid lodging room nights resulting from 1,150-Wen your proposed event/activity: 7,380-E. Wen At an average daily rate of $82, my paid room lodging 94,300-Wen impact is: 2. Please explain how you calculated the above estimates? __________________________________________________________________ Please see attached document. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ 6 | Page 3. How will your organization collect and verify the above information for your activity? (e.g. surveys, registrations, ticket sales, hotel rooms, etc.). Note: Actual numbers submitted on the Tourism Funding Expenditure Report Worksheet will be required for funded reimbursement. The City must report this information to the Washington State Legislature’s Joint Legislative Audit and Review Committee. Please see attached document. 7 | Page SECTION III – Lodging Tax Funding Evaluation Criteria State law defines promoting tourism as: “activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists.” Lodging Tax Funding Criteria (Check the boxes that apply): □ Must meet the definition for tourism promotion as stated above. □ Promotes a positive image for the City. □ Promotes the City as a destination place. □ Attracts visitors, builds new audiences, and encourages tourist expansion. □ Increases awareness of the City’s amenities, history, facilities, and natural environment. □ Supports regional tourism planning. Benefit to the community: □ This activity benefits the citizens of East Wenatchee. □ This activity benefits the overall community, rather than specific segment or interest. Innovation: □ The activity is unusual or unique. □ It moves an existing program in a new direction. Community support □ The activity has broad-based community appeal or support. □ There is evidence of need for this activity in the City. Evidence of partnerships: □ The activity exhibits a degree of partnership. □ There is volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support. Other funding sources: 8 | Page □ There are multiple revenue sources to support this activity. Previous and replacement funding: □ The funding request is for a new activity or to continue or expand on- going activity. Scale of project: □ The activity is of a scale suitable for this funding program. Indicate here how your project meets the above Lodging Tax Funding Criteria: Please see attached document. 9 | Page SECTION IV – Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations placed on use of Lodging Tax, and certify that the requested funds will be used only for purposes described in this application or as approved by the City. I understand use of funds is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the Lodging Tax Advisory Committee that are open to the public under RCW 42.30. I understand: • I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City. • The City will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City. I will include copies of invoices and payment documentation with the Request. • My organization/agency will submit a report documenting the economic impact results in a format determined by the City. Signature: Date: 03/31/2024 Print Name: Kristi DeLozier 10 | Page RCW 67.28.1816 Lodging tax — Tourism promotion. (1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for: (a) Tourism marketing; (b) The marketing and operations of special events and festivals designed to attract tourists; (c) Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or (d) Supporting the operations of tourism-related facilities owned or operated by nonprofit organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as amended. (2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this chapter must provide the municipality to which they are applying estimates of how any moneys received will result in increases in the number of people traveling for business or pleasure on a trip: (i) Away from their place of residence or business and staying overnight in paid accommodations; (ii) To a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or (iii) From another country or state outside of their place of residence or their business. (b)(i) In a municipality with a population of five thousand or more, applicants applying for use of revenues in this chapter must submit their applications and estimates described under (a) of this subsection to the local lodging tax advisory committee. (ii) The local lodging tax advisory committee must select the candidates from amongst the applicants applying for use of revenues in this chapter and provide a list of such candidates and recommended amounts of funding to the municipality for final determination. The municipality may choose only recipients from the list of candidates and recommended amounts provided by the local lodging tax advisory committee. (c)(i) All recipients must submit a report to the municipality 11 | Page describing the actual number of people traveling for business or pleasure on a trip: (A) Away from their place of residence or business and staying overnight in paid accommodations; (B) To a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or (C) From another country or state outside of their place of residence or their business. A municipality receiving a report must: Make such report available to the local legislative body and the public; and furnish copies of the report to the joint legislative audit and review committee and members of the local lodging tax advisory committee. (ii) The joint legislative audit and review committee must on a biennial basis report to the economic development committees of the legislature on the use of lodging tax revenues by municipalities. Reporting under this subsection must begin in calendar year 2015. (d) This section does not apply to the revenues of any lodging tax authorized under this chapter imposed by a county with a population of one million five hundred thousand or more. 12 | Page SECTION I - General Information 1. Is this a new activity? If not, how many years has this activity existed? □ Yes X No (# of Years __1__) 2. Are you requesting/using other City funds for this activity? □ Yes X No 3. Proposed location of activity: Tournament play will be held at Walla Walla Park, Morris Park & Recreation Park. 4. Please provide a short description of activity: In July 2024, Wenatchee Youth Baseball is proud to host the prestigious Cal Ripken State Tournament, spanning across age divisions from 9U to Major 70’ (12U), as well as the Babe Ruth 13U State Tournament. These events will take place from July 10th through July 13th, engaging twelve teams in each Cal Ripken division and eight teams in the Babe Ruth division, significantly expanding our event from the previous year. Tournament play will be held at distinguished venues across Wenatchee, including Morris Park for the 9U and 10U divisions, Walla Walla Point Park for the 11U and Major 70’ divisions, and the Wenatchee High School Varsity Field for the Babe Ruth 13U division. This series of tournaments not only highlights top-tier youth baseball talent but also serves as an opportunity for over 2,000 athletes, family members, volunteers, and officials to experience the scenic beauty, warm hospitality, and local attractions the Greater Wenatchee area has to offer. Our aim is to celebrate youth sports while boosting local engagement and economic activity. 5. Please describe the prior success of your activity: Wenatchee Youth Baseball, in collaboration with Eastmont Youth Baseball, hosted a highly successful 2023 Cal Ripken State Tournament, setting the stage for an expanded event in 2024. Last year's tournament not only showcased top-tier youth baseball talent across various age divisions but also brought together the community and participants in a display of sportsmanship and competition. The 2023 tournament significantly impacted the local economy and community engagement, attracting teams and spectators from across the Pacific Northwest. The event was not just a competition but a celebration of youth sports, bringing over 2,000 attendees to the area, thereby boosting local businesses, and showcasing Wenatchee Valley's attractions. The success of last year’s tournament has laid a solid foundation for the 2024 event, promising to bring even more teams and visitors to the Greater Wenatchee Valley, further amplifying our commitment to excellence in hosting large-scale youth sports events and fostering community spirit. 6. Please describe your target audience: In anticipation of the 2024 State Tournament, Wenatchee Youth Baseball has proactively reached out to all organizations chartered with Babe Ruth in 2023; a total of 24 distinguished organizations including Anacortes Baseball Club, Blain Youth Baseball, Ellensburg, Mt. Vernon, North Olympic, and Spokane, among others. These communications serve as an early invitation, ensuring these organizations are aware of and can prepare for the event. A follow-up invitation will be dispatched in May 2024, timed with the selection of All-Star teams and the finalization of tournament schedules, to all organizations chartered in 2024, reaffirming their eligibility and encouraging participation. Our primary target audience consists of chartered youth baseball teams. Young athletes who are eligible to compete in the State Tournament, representing teams across various divisions including 9U, 10U, 11U, Major 70’ (12U), and Babe Ruth 13U. These teams are at the heart of our tournament, showcasing skill, teamwork, and the spirit of youth baseball. Families and Supporters with dedicated families, friends, and supporters of participating athletes. This group plays a critical role, offering encouragement and fostering a positive environment for competitors. Their presence not only enhances the experience for athletes but also contributes to the local economy through their stay and participation in local attractions. Baseball fans and local community that are enthusiasts of baseball, community members, and volunteers who contribute to the vibrancy and success of the event. This audience includes individuals interested in the sport, those who support youth development, and volunteers dedicated to providing an exceptional tournament experience. Lastly, professional and vendor Participants such as contracted umpires, food vendors, and entertainers, whose services are essential to the tournament’s operational success and overall atmosphere. These participants help create a memorable and engaging environment for all attendees. Our strategy is not only to foster a competitive and supportive atmosphere for the athletes and teams but also to engage and captivate the broader community, including families and baseball enthusiasts. We aim to extend an invitation to experience the Greater Wenatchee Valley, Chelan, and Douglas County's exceptional geography, weather, and facilities. By doing so, we not only celebrate the spirit of youth baseball but also encourage lasting memories and repeated visits to our region, enhancing the community and economic vitality. We have published a website, https://wyb.sportngin.com/2024statetournament, and continue to update with details such as local accommodations, events, and attractions to facilitate our vision. 7. Please describe how you will promote lodging establishments, restaurants, and businesses located in the City of East Wenatchee: Wenatchee Youth Baseball (WYB) is committed to promoting local lodging establishments, restaurants, and businesses within the City of East Wenatchee as part of our efforts to host the 2024 State Tournament. Our promotional strategy includes a multifaceted approach to ensure maximum visibility and engagement for local businesses. Since its launch in December 2023, our tournament-specific website has become a central hub for information on the event, drawing over 200 views. By the end of the 2023 tournament, the page recorded over 1,600 views, indicating high interest and engagement from potential visitors. The website features a section dedicated to local accommodations, dining options, and attractions, providing easy access to information for attendees looking to explore what East Wenatchee has to offer. WYB is in the process of publishing a tournament program, which will not only serve as a guide for the event but also offer local businesses the opportunity to advertise. This program will be distributed to attendees, providing businesses with a direct channel to reach potential customers. Local businesses will have the opportunity to sponsor the tournament, gaining visibility through various channels such as banners at the event, mentions in opening and closing ceremonies, and featured spots on our website and social media platforms. Through these concerted efforts, WYB aims to not only provide a memorable tournament experience but also drive significant economic benefits to local businesses, fostering a sense of community and partnership that extends well beyond the event. 8. Please provide a budget for your activity: Expenses Babe Ruth Host Fees/Expenses $1,050.00 Babe Ruth 13 $325.00 Commissioners Hotel/Meals $725.00 Cal Ripken Host Fees/Expenses $3,725.00 Commissioners Hotel/Meals $725.00 Cal Ripken 9U Division Fee $750.00 Cal Ripken 10U Division Fee $750.00 Cal Ripken 11U Division Fee $750.00 Cal Ripken 12U Division Fee $750.00 Babe Ruth Umpires - 2-man teams for all games $2,180.00 16 games @ $65/umpire $2,080.00 Water $100.00 Cal Ripken Umpires - 2-man teams for all games $15,120.00 92 games; $160 for 2-ump games $14,720.00 Umpire Coordinator $300.00 Water $100.00 Fields $2,700.00 Rec Park $50/game $800.00  Walla Walla Rental (Tournament Fee $400) $400.00 Chalk $200.00 Spray Paint $100.00 Field Maintenance $1,000.00 Fuel $200.00 Concessions $3,000.00 Tourney Machine $375.00 Babe Ruth Tourney Machine $125.00 Cal Ripken Tourney Machine $250.00 Tournament Program $1,600.00 Printing $1,600.00 Opening Ceremonies $12,470.00 CR Swag Bags $4.89 each * 12 teams / division * 13 players (624 players estimated) $3,120.00 CR Swag Items $1,800.00 BR Swag Bags $4.89 each * 8 teams *15 players (120 players estimated) $600.00 BR Swag Items $300.00 1st Pitch Ask $100.00 Facility Rental (WHS Rec Park) $250.00 Portable Toilets $700.00 Water $100.00 ZOOperstars! $5,500.00 Tournament Merchandise $1,600.00 Stickers $100.00 Trading Pins $1,000.00 Sponsorship Swag $500.00 Baseballs $2,020.00 Babe Ruth Baseballs $520.00 Cal Ripken Baseballs $1,500.00 Score Keeper/Pitch Count & Office Supplies $1,390.00 Pencils & sharpener / mechanical $15.00 White boards & dry erase markers $75.00 Water $100.00 Tables & shade covers $1,000.00  Office Supplies (Paper, Postage, Binders, Printing, etc.) $200.00 First Aid Station $1,200.00 1st aid kit $100.00 Tables & Shade cover $1,000.00 Water $100.00 Restrooms $375.00 Apple Valley Pumping $125.00 Restroom Supplies $250.00 Awards $2,508.00 Rings ($23) $1,748.00 Medals ($10) $760.00 Water Volunteers (Parking/Field/Concession/etc.) $100.00 Skills Assessments $550.00 Awards $500.00 Supplies $50.00 Game Awards $250.00 MVP Awards $250.00 Garbage $200.00 Extra Pick Ups $52.94 * 3 days $200.00 Thank you $100.00 Volunteers (Cards) $100.00 Total Expenses $52,413.00 9. Please detail the costs you intend to pay for out of a City grant in the table below: Baseballs $2,020.00 Babe Ruth Baseballs $520.00 Cal Ripken Baseballs $1,500.00 Babe Ruth Umpires - 2-man teams for all games $2,180.00 16 games @ $65/umpire $2,080.00 Water $100.00 Tournament Program $1,600.00 Printing $1,600.00 First Aid Station $1,200.00 1st aid kit $100.00 Tables & Shade cover $1,000.00 Water $100.00 Total Requested Amount (funding is provided on a reimbursement basis only). $7,000 10. What organization and staffing do you have to support this activity? Wenatchee Youth Baseball (WYB) has built a robust organizational framework and staffing strategy, cultivated through successful partnerships and community engagement, to support the execution of the 2024 State Tournament. Our partnerships, developed and fortified through the 2023 tournament, position us to deliver an event of even higher caliber in 2024. WYB has forged strong relationships with local service clubs, such as Wenatchee VIPS, which was instrumental in providing volunteer support for multiple aspects of the 2023 tournament. Not only did volunteers assist with parking patrol, ensuring the safe navigation with overflow parking, ensuring family pets were not left unattended they also joined in alongside games to keep score! Collaboration with local businesses, such as the AppleSox, also contributed by volunteering to keep score and pitch count during games. The heart of our tournament, the All-Star players and their families, play a pivotal role in our volunteer efforts. Their direct involvement brings authenticity and enthusiasm to the tournament, fostering an environment of sportsmanship and community pride. They collected garbage, cleaned bathrooms, maintained fields, and stepped in keeping score. Last but most surely not least, our dedicated board members and a broad base of volunteers are the backbone of our event staffing. These individuals bring a wealth of experience, dedication, and organizational skills, ensuring every aspect of the tournament runs smoothly. To coordinate the extensive tasks and responsibilities required for the State Tournament, WYB employs a structured approach to organization and staffing. Our leadership team, comprising seasoned board members and experienced volunteers, oversees strategic planning, partnership development, and overall execution. The specialized committee focuses on key areas such as logistics, volunteer coordination, marketing, and community engagement. Each committee member is responsible for specific facets of the tournament, ensuring detailed attention to all needs. Leveraging the lessons learned from the 2023 tournament, WYB is ahead in our preparations for 2024. In conclusion, Wenatchee Youth Baseball’s extensive partnerships, structured organizational approach, and committed network of volunteers and community supporters form a solid foundation to host the 2024 State Tournament. We are poised to deliver an exceptional event that showcases the spirit of youth baseball while engaging and benefiting our local community. 11. Does your organization have a current City of East Wenatchee Business License? □ Yes X No Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. 12. Fully describe the activity. Expand your activity summary from Question #4 to address such issues as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project. If you are requesting funds for a specific portion of a larger project, please indicate, but focus your response on the element for which you are requesting funding. Wenatchee Youth Baseball (WYB) is poised to host the 2024 Cal Ripken State Tournament, encompassing divisions for 9U, 10U, 11U, and Major 70’ (12U), alongside the Babe Ruth 13U State Tournament. Following the success of the 2023 tournament, these events are scheduled from July 10th to July 13th, 2024, aiming to showcase premier youth baseball talent across the state. The tournaments will be hosted across three venues: Morris Park for the 9U and 10U divisions, Walla Walla Point Park for the 11U and Major 70’ divisions, and the Wenatchee High School Varsity Field for the Babe Ruth 13U division, engaging twelve teams per Cal Ripken division and eight teams for the Babe Ruth division, significantly expanding the scale and impact compared to the previous year. Hosting the tournament fosters a sense of pride and unity within the Greater Wenatchee Valley community, mobilizing volunteers and showcasing the spirit of cooperation and sportsmanship. With an anticipated attendance of over 2,000 players, families, and officials, local businesses, lodging, and dining establishments are expected to see a substantial increase in patronage, driving economic growth. The tournament provides young athletes with a platform for personal and athletic growth, promoting values such as teamwork, discipline, and resilience. Visitors are encouraged to explore the City of East Wenatchee, experiencing its unique geography, weather, and attractions, sourcing attractions from our website, program, and tournament sponsors. The tournament acts as a catalyst for cultural exchange and community building, inviting families to become ambassadors of their experiences, thereby enhancing the region’s reputation as a family-friendly destination. WYB will be partnering with local hotels following the tournament to capture post event reporting. Additionally, we will be able to provide details on the teams that have traveled from around the Pacific Northwest. Our funding request is specifically aimed at supporting the operational aspects of the 2024 Cal Ripken and Babe Ruth State Tournaments. This includes, but is not limited to, equipment such as baseballs and supplies, marketing and promotional activities, and volunteer and coordination efforts. By securing this funding, WYB seeks to enhance the tournament experience for all participants and attendees, ensuring a lasting positive impact on the local community and economy. 13. Describe how you will advertise, publicize, or otherwise distribute information regarding your activity. All organizations chartered in 2023 will be sent a save the date email letting them know that Wenatchee will be hosting the 2024 State Tournament! In 2023 it was a total of 24 organizations including but not limited to Anacortes Baseball Club, Blain Youth Baseball, Ellensburg, Mt. Vernon, North Olympic and Spokane. In addition to the save the date an additional invitation will be sent out to all 2024 chartered organizations in May closer to when All-Star teams are selected, and tournament schedules are formalized. Every chartered team is eligible to participate in the State Tournament. Along with the direct email communication the Pacific Northwest Babe Ruth website provides tournament information and will also publish both the Cal Ripken and Babe Ruth 13-Year-Old State Tournament details. In addition to the Babe Ruth website, WYB has also published a tournament specific website and maintains a Wenatchee Youth Baseball Facebook page with over a 1,000 followers. SECTION II – State Required Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Please provide estimates for the following information: 1. The estimated number of participants who will attend in each of the following categories: See application PDF 2. Please explain how you calculated the above estimates? The above estimates were based on calculations from the 2023 Cal Ripken State Tournament attendance, post event hotel reporting received from the Wenatchee Valley Chamber of Commerce as well as estimation of tourism trends for sports travel. 3. How will your organization collect and verify the above information for your activity? (e.g. surveys, registrations, ticket sales, hotel rooms, etc.). Note: Actual numbers submitted on the Tourism Funding Expenditure Report Worksheet will be required for funded reimbursement. The City must report this information to the Washington State Legislature’s Joint Legislative Audit and Review Committee. Wenatchee Youth Baseball will work closely with the hospitality industry to obtain post event reporting to verify the above information for the activity. Along with post event reporting from the hospitality industry, registrations from teams will identify teams traveling from more than 50 miles with player rosters. SECTION III – Lodging Tax Funding Evaluation Criteria See application PDF Indicate here how your project meets the above Lodging Tax Funding Criteria: The 2024 Cal Ripken and Babe Ruth State Tournaments, hosted by Wenatchee Youth Baseball (WYB), align closely with the Lodging Tax Funding Criteria through its comprehensive approach to increasing tourism, promoting the region, and enhancing the economic vitality of the Greater Wenatchee Valley. WYB has implemented a multi-channel marketing strategy to advertise the tournament and the Greater Wenatchee Valley as an attractive destination for tourists. This includes a dedicated website, which has already garnered significant attention with over 200 views since its launch and is projected to increase as the event approaches. Additionally, the publication of a tournament program offers local businesses advertising opportunities, directly engaging visitors with what the area has to offer. By hosting a tournament that appeals to a wide demographic, including youth athletes, their families, and sports enthusiasts, WYB contributes to developing strategies that expand tourism. The event is designed not just as a sports tournament but as an invitation to explore the Greater Wenatchee Valley, encouraging extended stays and repeat visits. This approach leverages the tournament as a catalyst for broader tourism development. While WYB itself is not a tourism promotion agency, our collaborative efforts with local businesses, service clubs, and the City of East Wenatchee act in a similar capacity. These partnerships aim to amplify the region's appeal to visitors, effectively operating as a conduit for tourism promotion through the event. The tournament serves as a special event that significantly contributes to the local economy and community spirit. Funding directed towards the marketing and operational needs of the tournament will enhance its visibility and attractiveness, directly influencing tourism. The event's success in 2023, and our efforts to scale it in 2024, demonstrate its potential to draw tourists from across the Pacific Northwest and beyond. Direct benefits include increased occupancy in lodging establishments and patronage in local restaurants and shops, contributing to the local economy. The event fosters a sense of community and pride, showcasing the Greater Wenatchee Valley as a welcoming and vibrant place to visit. By delivering a memorable experience, the tournament positions the Greater Wenatchee Valley as a premier destination for future tourism and sports events, encouraging repeat visits and enhancing the region's reputation. In summary, the 2024 Cal Ripken and Babe Ruth State Tournaments exemplify a strategic effort to boost tourism through a well-orchestrated event that promotes the Greater Wenatchee Valley, supports local businesses, and engages visitors in the rich cultural and natural offerings of the area. Funding support for this tournament directly translates into actions that fulfill the Lodging Tax Funding Criteria, benefiting the local economy and the community at large.