East Wenatchee Events Board

CITY OF EAST WENATCHEE Events Department East Wenatchee Events Board Board Meeting Agenda June 5, 2024 at 3:00PM Location Eastmont Community Center 230 N. Georgia Avenue, East Wenatchee, WA 98802 Call to Order Roll Call/Introductions ☐ Rob Tidd ☐ Brent Schmitten ☐ Mat Heinz ☐ Vickie Sullivan ☐ Cody Beeson ☐ Jason Heinz ☐ Michael Machado ☐ Alex Cruz ☐ Supattra Winger Guests: Public Comment Approval of Minutes • April 3, 2024 Minutes Financials • Revenue/Expense Update Events Update • Classy Chassis Parade & Car Show Update • Pangborn’s Festival of Flight, June 22, 2024 • Havana Nights, August 10, 2024 Tourism Promotion Grant Requests • GWGSA Recap WV Chamber of Commerce Update Hotelier Updates Other • Open Public Meeting Training • Roundtable Next Meeting Date • July 3, 2024 Adjourn In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA EAST WENATCHEE EVENTS BOARD BOARD MEETING MINUTES April 3, 2024 | 3:00PM Attendees Councilmember Rob Tidd, Alex Cruz, Cody Beeson, Michael Machado, Supattra Winger, Brent Schmitten, Jason Heinz and Events Director/PIO Trina Elmes. Guests Jason Grover & Jill Sheets (WVCC), Kristi DeLozier & Tyler Blakney (WYB), Neil Oyston & Gary Heale (WFCY). Location Eastmont Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 CALL TO ORDER 3:00 PM Roll Call/Introductions Public Comment None Minutes The March 6, 2024 minutes were reviewed. Jason Heinz motioned to accept the minutes and Cody Beeson seconded the motion. Motion carried (7-0). Financials The 2024 financials were reviewed. Event Update Events Director/PIO Elmes gave event updates on the Classy Chassis Parade & Car Show and Pangborn’s Festival of Flight. Tourism Eastmont Metro Park District – Eastmont Winter Classic Recap Grants Post event report was reviewed. WV Sports Foundation – Special Olympics Recap Post event report was reviewed. Wenatchee FC Youth – Apple Cup 2024 Wenatchee FC Youth (WFCY) is requesting a total of $15,000 for the Apple Cup Soccer Tournament, August 2-4, 2024. Neil Oyston and Gary Heale presented their application and supporting information, which was reviewed by the Board. Alex Cruz motioned to approve the Wenatchee FC Youth’s Grant Application in the amount of $10,000 for the Apple Cup 2024. Jason Heinz seconded the motion. Motion failed (3-4). Michael Machado motioned to approve the Wenatchee FC Youth’s Grant Application in the amount of $5,000, plus $150 for every out of town team registered for the Apple Cup 2024, with a cap of $15,000. Supattra Winger seconded the motion. Motion carried (4-3). In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA Cody B eeson left the m eeting at 3:45pm . Wenatchee Youth Baseball – Cal Ripken and Babe Ruth State Tournaments Eastmont Youth Baseball (EYB) is requesting a total of $7,000 for Cal Ripken and Babe Ruth State Tournaments, July 10-14, 2024. Kristi DeLozier and Tyler Blakney presented their application and supporting information, which was reviewed by the Board. Michael Machado motioned to approve Wenatchee Youth Baseball’s Grant Application in the amount of $7,000 for the Cal Ripken and Babe Ruth State Tournaments. Brent Schmitten seconded the motion. Motion carried (6-0). City of East Wenatchee – Stage The City of East Wenatchee is requesting a total of $120,000 for a new stage that will be used for City events and available to other events. Trina Elmes presented the application and supporting information, which was reviewed by the Board. Jason Heinz motioned to approve the City of East Wenatchee’s Grant Application in the amount not exceed $100,000 for a new event stage. Michael Machado seconded the motion. Motion passed (6-0). WVCC Update Jill Sheets gave an update on the Wenatchee Valley Chamber of Commerce and Jason Grover gave an update on sports tourism. Hotelier None Update Other None Next Meeting May 1, 3:00pm Eastmont Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 O ORDER ADJOURN 4:23 PM Attest: Rob Tidd, Councilmember Trina Elmes, Events Director/PIO In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).  EWEB Financial Report Through April 2024 Hotel/Motel Tax Revenue 2021 2022 2023 2024 Monthly Income 2024 Beginning Fund Balance $162,733.87 $318,181.61 $471,743.11 $542,272.62 January $29,131.46 25.8% Budgeted Income $225,000.00 $250,000.00 $300,500.00 $350,000.00 February $46,292.82 29.1% Income to Date $356,191.74 $417,605.50 $439,972.51 $135,168.39 March $30,120.53 16.6% Beginning Balance & Income Budgeted $387,733.87 $568,181.61 $772,243.11 $892,272.62 April $29,623.58 19.5% Available Funds To Date $518,925.61 $735,787.11 $911,715.62 $677,441.01 May June Budgeted Requests July Events Department $120,000.00 $120,000.00 $166,500.00 $327,195.52 August WV Chamber of Commerce $15,000.00 $60,000.00 $72,999.00 $58,000.00 September WV Museum & Cultural Center $60,744.00 $60,744.00 $60,744.00 $60,744.00 October Total Budgeted Expenses $195,744.00 $240,744.00 $300,243.00 $445,939.52 November December Taxes Available To Date $323,181.61 $495,043.11 $611,472.62 $231,501.49 Taxes Available Budgeted $327,437.61 $472,000.11 $446,333.10 Additional Requests Sports Foundation - Special Olympics $0.00 $0.00 $10,000.00 $10,000.00 EMPD Winter Classic AAU $0.00 $8,000.00 $8,000.00 $10,000.00 NCW Volleyball $0.00 $0.00 $10,000.00 $0.00 GWGSA Sterling Invite $5,000.00 $8,000.00 $10,000.00 $10,000.00 EYB Tournament $0.00 $7,300.00 $0.00 $5,000.00 WFC Youth - Apple Cup $0.00 $0.00 $15,000.00 $15,000.00 WVSO - Wenatchee 200 $0.00 $0.00 $10,000.00 $15,000.00 Spirit of Wenatchee $0.00 $0.00 $0.00 $6,000.00 WYB State Tournaments $7,000.00 Swap Meet $0.00 $0.00 $6,200.00 $0.00 Total Request Expenses $5,000.00 $23,300.00 $69,200.00 $78,000.00 Taxes Available To Date $318,181.61 $471,743.11 $542,272.62 $153,501.49 Taxes Available Budgeted $304,137.61 $402,800.11 $368,333.10  PAGE 1 May 3-4, 2024 EVENT REPORT 489 vehicles registered 354 Online registrations 175 Paper registrations 108 Registered the day of the event 350 Cars in the parade 152 Cars in the Car Show 17 Cars Registered for Dancing in the Street's VIP Show & Shine 55 Different cities were represented 17% more than 50 miles away 85 people associate with a car club 38 different clubs represented 22 Awards 181 Goody Bags DJ - Darling Productions 10 Dignitaries 8 Misawa Elected Officials 20 Misawa Students 4 Middle School/High School Bands 12 Vendors 16 Commercial Vehicles 4 Amazing Sponsors - Les Schwab, Town Toyota, Clearwater, and People’s Bank 489 total vehicles registered 373 total vehicles participated 38 Volunteers | 3 Staff | 1 Mayor | 7 Street Crew | 24 Police Officers PHOTOS OF EVENT People’s Choice Parade Car Show 1937 Dodge D5 One of the vehicles that View of Dancing in the Street. Bob LaFollette, Wenatchee, WA participated. 2015 McLaren 650 Spider  June 22, 2024 9-3pm Pangborn Memorial Airport Celebrate the first, non-stop, transPacific flight with Miss Veedol from Misawa, Japan! Free & Fun For All Ages! Airplanes on Display Food Trucks Activities Entertainment Music & More! The Japan Creative Art’s TAIKO Band performs at 11:30am & 1:00pm! Saturday, June 22 20 Min Flight Friday, June 21 $650.00 Movie starts at 9pm (509) 884-4700 | www.cdrpa.org or (509) 886-6108 | EastWenatcheeWa.gov  HAVANA August 10, 2024 6pm-10pm Gateway Park, East Wenatchee Pre-1970 vehicles only EastWenatcheeWa.gov  Post Event Report Organization/Agency Name: Greater Wenatchee Girls Softball Association Federal Tax ID Number: 91-1484089 Activity Name: Sterling Invite Proposed Date of Activity: May 25th - May 27th, 2024 Contact Name and Title: Jason Heinz, Tournament Director Phone: 509-630-5655 Email Address: gwgsapresident@gmail.com Please provide the number of participants in each of the following categories: Overall attendance at the event/activity: 2,600 Number of people who travelled more than 50 miles to attend your 2,000 event/activity: Number of people who traveled from another state or country to 300 attend your event/activity: Number of people who travelled more than 50 miles to attend your 1,700 event/activity and who stayed overnight in the Wenatchee Valley: Of the people staying overnight, the number of people who stayed 1,300 in paid accommodations: Number of paid lodging room nights resulting from your 550 event/activity: At an average daily rate of $82, my paid room lodging impact was: 45,100 Please explain how your organization collected and verified the above information: We had 47 teams at this event, 43 teams outside the 50 mile radius. Families consisted of 3-4. Talked with Hotels, and they were booked up. Some camped in surrounding areas as well. This tournaments brings in a significant impact financially to the Valley. The Sports Tourism Coordinator estimated $405,000. Page 5 of 5