City Council - Property Committee

Property Committee Meeting Minutes: May 3, 2021 Councilor Zaret called the meeting to order at 5:30 pm. Members Present: Councilors: Owen Zaret and Erica Flood Also in Attendance: City Planner - Jeff Bagg, Bert Gardner, David Boucher, Ross Bilodeau (Verizon Rep), Don Voner (Verizon Rep) Approval of Minutes: March 1, 2021. Motion (Flood) Second (Zaret). Voted 2-0, minutes accepted. Public Speak Time: No comments from the public. New Business: (1) Eversource gas easement request for the school project Planner Jeff Bagg explains the Mayor is city official that signs off on easements but must be authorized to do so by the city council. Suggests a motion to allow the Mayor to execute the easement as generally laid out by the document submitted to the city council by Eversource. Zaret asks to confirm which part of the parcel at 198 Park belongs to the city – clarifying the transfer that happened with Williston previously. B. Gardner clarified it was only the part of the parcel closest to the round- a-bout (tear drop shaped on map provided). B. Gardner – the group is asking for an easement to allow the new utilities to run from the street to the new building, allowing the Mayor to make any final detailed adjustments in negotiating the exact terms. The utility companies and process do not allow for negotiating the cost of utilities ahead of the project. Zaret – is there specific language that anyone would suggest be added to the easement? B. Gardner – bring power and utilities to the new building with as much of the current intent as possible. Zaret – looking at 198 park street parcel, the hatch line comes very close to the corner of the parcel boundary, is there a need to speak with Williston regarding this area of the utility trench? Is there any concern for intrusions on the parcel? B. Gardner – does not feel there is a major concern regarding the 198 parcel belonging to Williston. Flood, Zaret, Bagg discuss motion language – suggests simple language such as “a motion to allow the mayor to enter into an easement agreement generally in accordance with the current intent, as much as possible, as presented in the document submitted by Eversource” Motion to make the recommendation to the city council to allow the mayor to enter into an agreement with Eversource (Flood) Second (Zaret) Vote 2-0 (2) Relocation of one jointly owned utility pole on Park St. near South St. for school project B. Gardner – pole relocated for the construction of the round-a-bout, this is necessary to move forward with the project in a timely manner, this is quite routine. D. Voner – verizon rep explains new location of proposed pole. Moves to the outer edge of the round-a-bout to allow completion of the construction. Flood – no specific concerns, no sightline issues. Motion to make a recommendation to allow the relocation of this pole (T.54/E.54) at Park St. near South St. (Flood) Second (Zaret) Vote 2-0. Motion passes. (3) Utility pole location (T451/2/E55M) – one jointly owned pole on Main St. near South St. R. Bilodeau – this is an Eversource driven request. Verizon is 50% owner. Eversource is looking for more support for their services in the area. They are adding some equipment but the rep present was not prepared to speak specifically to the particular equipment being installed. Flood – will this vary in form from what we typically see? Bilodeau – no this will be ordinary such as others you see. Motion to make a recommendation to allow the relocation of this pole (T451/2/E55M) one jointly owned pole on Main St. near South St.. (Flood) Second (Zaret) Vote 2-0. Motion passes. Motion to Adjourn (Flood) Second (Zaret) 2-0 Vote. Meeting adjourns at 6:07 pm Respectfully Submitted, Councilor Erica Flood Clerk to the Property Committee