HISTORIC PRESERVATION BOARD **Training Only**

HISTORIC TOWN OF EATONVILLE, FLORIDA HISTORIC PRESERVATION BOARD MEETING MEETING MINUTES Thursday, January 9, 2025, at 1:00 PM Town Hall (Council Chamber) - 307 E Kennedy Blvd. 32751 SPECIAL NOTICE: These meeting minutes are presented in an abbreviated format intended as a public record discussion of stated meeting according to the Florida's Government-in-the-Sunshine law. Meetings are opened to the public, noticed within reasonable advance notice, and transcribed into minutes for public record. Audio Recording are available through the Town's website on the Council Agenda Page. CALL TO ORDER: Chair Rosa Pickett called the meeting to order at 1 :07 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE: Board Member Ann Dawkins-Curtis led the invocation followed by the Pledge of Allegiance. ATTENDANCE: **No roll call established or required. No quorum required for the training. HISTORIC PRESERVATION BOARD: (6) Chair Rosa Pickett; Vice Chair LaDwyana Jordan Board Members: Laverne Bellamy Williams; Ann Dawkins-Curtis; Jane Turner; John Beachum (Alternate) STAFF: (2) Britanni Gragg, Administrative Staff (Acting clerk in the absence of the Town Clerk), Cobbin McGee, Town Planner BOARD TRAINING:** No Board Action was conducted during the training** Meeting was turned over to Mr. McGee by Chair Pickett to make introductions, meeting was noticed as a work training session as requested by the board members; Mr. McGee made introductions of training facilitators from the Florida Department of State, the Division of Historic Resources, Bureau of Historic Preservation. Facilitators are Mr. Ruben Acosta (Bureau Chiefresponsible for the Historic Preservation at the Bureau for Historic Preservation, Tallahassee, Florida), Dr. Kyra Lucas (Survey & Registration Supervisor responsible for the National Register of Historic Places and for the Certified Local Government Program), and Mr. Tyler Smith (Certified Local Governments -CLG Coordinator) who presented training for the Historic Preservation Board; have 85 communities across the state of Florida that participate in the program in partnership between the federal government, the state government, and the local government, to promote historic preservation at the local level. The Town of Eatonville is able to compete for federal pass through monies in the forms of grants both small matching grants up to $50,000 that operate on a yearly cycle funding things like planning, historic designation, and historic resource survey, there is the special category grants which go up to a million dollars for physical brick and mortar type of development projects, preserving actual buildings. The town of Eatonville have taken advantage of another program called the African American Cultural and Historical Grants to fund the Club Eaton project (funded through COVID money). Training will consist of information that focuses on the primary responsibilities that usually occur at the local level to include Board Training 101, additional information on programs followed by a training on what makes a property historic, how historic designation works (Historic Designation & Processes), and managing those resources through the application called the Secretary of the Interior Standards for Rehabilitation (Importance of Design Guidelines), documents that are based upon design guidelines, the Town of Eatonville already have a local set of design guidelines, will talk about what lof4 010924 HISTORICPRESERVATIONBOARDMeetingMinutes goes into them, what they consist of, and how to apply them. The training will conclude with a short overview of applying standards to example projects. Tyler Smith facilitated the Board 101 and the historic designation; Dr. Kira Lucas will facilitate the design guidelines and the secretary of the interior standards. (**Training materials and resources was provided to each board member and PowerPoint presentation was used as part of the training.) Once the board have been educated, the board can go out and educate the public, tell the stories of the community. A big part of serving on the Historic Preservation Board is not only regulatory, approving changes, and doing a historic designation, but it is going out and promoting the community's history so people can understand why the town is important, why go through historic designation, and to go through this management process educating on what it means to be a historically designated property; historic designated properties have an impact on the rest of the community and there are ways to assist and help with the properties and reinforce its importance. For grants, being a certified local government the match requirement for a grant is waived. Recommend putting together a grant application to do a survey. Grant information is available at www.flheritage.com, which will direct you to the Division of Historical Resources website, there is an entire page dedicated to our grants. NY Nathiri spoke encouraging the board to look at application for grants this current cycle, can connect the board with people who can help. As a CLG, there are certain benefits and rights that other communities do not get access to such as an annual training for CLGs on grant applications, best practices for writing grants, and helping to decide which steps through the grant are the best for your community, will look at grant application to see if the right steps are being followed, welcome to request that assistance. Local designation does not automatically mean a property is eligible for the National Register (not regulatory), nor does the National Register designation automatically mean something is locally designated (is regulatory), and should be two separate processes. That National Register does not recognize certain types of properties, but the local ordinance can. The National Register's Origins as a Planning Document is identifying and providing the information necessary to understand the historic resource, but it is that local designation that actually protects the resource. When a historic district is established, a district is a collection of resources that collectively tell an important story known as their significance, not everything within the boundary of a historic district provides or contributes to the larger story. Those contributing properties are the important ones that help convey and contribute to the historical significance, its integrity (the ability to convey historic significance through its physical characteristics). A noncontributing building is when there is too much change or demolition, sometimes a resource within the district that is important on its own and may not necessarily be as old but can still contribute to that overall historic character, on a case by case basis can be a consideration as a contributing structure. (10 break) The Secretary of Interior Standards for the Treatment of Historic Places is codified in the federal regulations as part of the National Preservation Act, there are four specific sets of standards such as preservation, restoration, rehabilitation, and reconstruction, each follow similar principles and guiding philosophy, which is to retain, preserve, and protect. Preservation is an appropriate treatment for retaining something that already exists, something that has a lot of its original character and integrity. Restoration is bringing something back to its historic appearance, catching a resource before it loses integrity. Reconstruction is one of the hardest to abide by most reconstructions are not eligible for the 20f4 010924 HISTORICPRESERVATIONBOARDMeetingMinutes National Register. The National Register has extremely stripped guidelines for listing reconstructed properties, more flexibility at the local level, can bring buildings back, can create buildings, they are buildings where multiple reconstructions tell a story of your community and resources that are lost. Should be updating the resource counts and surveys every 10 years (a good standard) or every 5 years is better if realistic. Understanding how your community has changed construction and architecturally will help you understand and identify character defining features. When you can repair something, you are preserving its original material, its workmanship, and character. If something is beyond the point that it can be repaired, that is when we talk about replacement or substitute materials. The state will provide guidance, there is always new things being developed that can help or hurt the building, the National Park Service level, the sub agency called Technical Preservation Services technical briefs, guidance on things like how to clean a mainstream building without using sandblasting or without using chemicals, how to protect it from water intrusion without sealing it with strange chemicals. Even though there may be design guidelines, make sure that the ordinance also allows the board the authority to review, talk to your town attorney. Mr. Cobbin will get with the town attorney to see what latitude the board have as far as being part of the master plan process. Town of Eatonville already have design guidelines, must have design guidelines as a CLG, they are like a user manual. Every building type is unique and already have styles and a set of features that are commonly associated with them. Preservation is one of the few programs where the higher up you go in government, the less power there is. The power of preservation lies in the hands of the board and the property owners who have the direct ability to maintain it, why outreach and education is one of the most vital aspects of preservation. The design guidelines should be specific to your resources, flexible. If your design guidelines are not accessible, the people who own those properties can't use them, should be available to the community, need to be actionable and defensible in making decisions. If buildings in the historic district are not going through the design review, and are changing things that were not reviewed or approved, talk to code enforcement who is in charge of enforcing the codes. explain, um, how you are reviewing your community's resources. Benefits ofhaving design guidelines help explain to the community how the board reviews and make decisions, it reinforces the aesthetic of the built environment and its character defining features, explains how the community resources are reviewed, has economic benefits, a strong sense ofplace, helps to bring in people who are visiting. In reviewing the ordinance, new construction and infill within districts was missing. If your design guidelines are legally housed within the planning and zoning and land use codes, already written to the code, then the planning and zoning board should also enforce providing two levels of accountability. Consider disaster resiliency within the design guidelines. In the Town of Eatonville, the guidelines are codified, if it is a contributing structure, it has to go before the historic preservation board, emphasize that the board has control over the local designation, should use the Secretary of Interior's standards to update the town's design guidelines and capture the vision for the preservation of the Town of Eden. Guidelines can include sites and cemeteries, if it is a resource significant to the community, then consider guidelines for it, cemetery should be designated for guidelines to be applied. If construction in the historic district, has to go through planning for construction, for a building permit, planning is going to look at it, if it is not on the local designation as a contributing structure, the historic board does not review it. 3of4 010924 HISTORJCPRESERVATIONBOARDMeetingMinutes  Read through training materials, make notes, write down questions, and then have good, robust discussions. STAFF COMMENTS: None. ADJOURNMENT Chair Rosa Pickett adjourns meeting. Meeting Adjourned at Approximately 4:14 P.M. **Minutes and time indications does not include the tour of the Club Eaton facility (indicated on the meeting agenda)** 4of4 010924 HISTORICPRESERVATIONBOARDMeetingMinutes