Public Services Committee

Meeting Date: July 27, 2026 Meeting Time: 4:30 P.M. Meeting Location: City Hall 118 Hillsboro Avenue PUBLIC SERVICES COMMITTEE AGENDA Committee Members Jennifer Warren, Alderman, Chair SJ Morrison, Alderman Adam Hanna, Alderman 1. Public Comment 2. Approval of the Minutes from the July 15, 2026 Public Services Committee Meeting 3. Approval to Purchase a 2027 Kenworth T480 Plow Truck, through the Sourcewell Joint Purchasing Contract #032824-KTC in the amount of $233,450.00 Old Business: New Business: Information: 1. Change Order #1 & Final for the 2025 Pavement Marking Project in the decreased amount of $10,015.75 PUBLIC SERVICES COMMITTEE MEETING: August 12, 2026 at 4:30 p.m. at City Hall, 118 Hillsboro Avenue. If prospective attendees require an interpreter or other access accommodation, please contact the Edwardsville City Clerk’s office at 618-692-7500 no later than 48 hours prior to the commencement of the meeting to arrange the accommodations.  PUBLIC SERVICES COMMITTEE MINUTES Wednesday, July 15, 2026 Approved Signature: __________________________________ Approval Date: _____________ Present: Excused: Alderman Jennifer Warren Alderman SJ Morrison Alderman Adam Hanna Eric Williams, City Administrator Ryan Zwijack, Public Works Director David Sirko, City Engineer Cathy Hensley, Communications Mike Lybarger, EPD Brendan McKee, EFD Riley Hansen, Intelligencer Sarah Cundiff, Resident I. Public Comment: None. II. Council Matters: A. Approval of Minutes from the June 30, 2026 Public Services Committee meeting: Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. All Ayes. Committee forwarded to Council for information. B. Resolution Authorizing the Sole Source Purchase of Holmatro Extraction Tools Alderman Warren made a motion to approve with Alderman Hanna seconding the motion. Staff explained that this is for the purchase of tools to be utilized by the Fire Department. All Ayes. Committee forwarded to Council for consideration. C. Ordinance Amending Chapter 114, Article IV, Division 2 of the Codified Ordinances of the City of Edwardsville – Limited or Prohibited Parking Areas (Maple Street) Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this will provide a clear and safe roadway for all traffic and reduce issues with trash and recycle pickup. All Ayes. Committee forwarded to Administrative and Community Services for consideration. D. Resolution Authorizing a Contract with Republic Services for Waste Hauling and Disposal Services Alderman Warren made a motion to approve with Alderman Hanna seconding  the motion. Alderman Warren revised the motion to approve as amended with Alderman Hanna seconding the motion. Staff explained that this is for a contract with Republic Services to provide waste hauling and disposal services throughout the city. All Ayes. Committee forwarded to Council for consideration. III. Old Business: Alderman Morrisson asked for an update on the various construction projects throughout the City. IV. New Business: V. Information: A. Next Public Services Committee meeting will be held at City Hall, 118 Hillsboro Ave. on Monday, July 27, 2026 at 4:30 p.m. VI. Adjournment: Alderman Warren made a motion to adjourn. Alderman Morrison seconded the motion. All Ayes. Committee adjourned at 4:53 pm. Public Services Committee Minutes July 15, 2026 Page 2 of 2  DATE: July 24, 2026 ACTION ITEM TITLE: Approval to Purchase a 2027 Kenworth T480 Plow Truck through the Sourcewell Joint Purchasing Contract #032824-KTC in the amount of $233,450.00 ORIGIN: Public Works SUMMARY: This item is to approve the purchase of a Kenworth Plow Truck for use by the Public Works Department through the Sourcewell Joint Purchasing Contract #032824-KTC. RATIONALE: This equipment will be primarily utilized by the Street Division of Public Works. The primary purpose of this equipment will be to provide hauling and transportation of equipment and materials in relation to performing repairs to sidewalks, curbs, gutters, roadways and other related features. These vehicles are typically used in storm damage cleanup as well as outfitted with a snow plow and salt spreader. This equipment is a budgeted item for the 2026-2027 Fiscal Year. This purchase is proposed to be funded from the Capital Equipment Fund (3024990-6730). COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: Not Applicable SUGGESTED COUNCIL ACTION: Approval 7/14/26 City of Edwardsville 200 E Park St Edwardsville, Illinois 62025 Matt, Please accept this quote for your upcoming equipment purchase. Set forth below are terms and conditions, as proposed by CIT Trucks, LLC (CIT) to City of Edwardsville. Pricing is for a 2027 model year Kenworth T480 Plow Truck. 1. New Truck Pricing a. This order is non- cancellable b. Pricing is as follows: c. This pricing is for Qty (1) truck. Kenworth T480 Plow Truck Truck $142,973.00 Woody’s Body $89,937.00 Doc/Title Fee $540.00 Final Truck Cost $233,450.00 2. Source Well Contract #032824-KTC Kenworth Sourcewell Contract Pricing Kenworth Model: T480 TA Total Chassis List Price $181,056.00 Sourcewell Discount Factor for model: 0.794 Cust. Min List Upcharge if applies (ie= +$1,000): $0.00 Other required Surcharges (ie: CARB Engines) $0.00 Contract Cab & Chassis Price $143,758.46 Other Discounts (Grants or Special Dealer Discounts) $0.00 Adjusted Cab & Chassis Price $143,758.46 Total Body, Equipment & Services $93,437.00 Allowed Dealer Mark Up 5.00% Contract Body, Equipment & Services Price $98,108.85 Other Discounts (Grants or Special Dealer Discounts) $0.00 Adjusted Body, Equipment & Services Price $98,108.85 Agency Total Vehicle Price USD (Tax & Fees Not Incl) $241,867.31 CAD Conversion Factor (if applicable) 0.000 Agency Total Vehicle Price CAD (Tax & Fees Not Incl) $0.00 3. Specifications a. This quote is for 2027 model year Kenworth per the specifications provided. b. Pricing is for Q3/Q4 2026 build chassis. c. Tentative build date to be determined at time of order. d. Current availability build is early September. e. Any change in the truck specifications will result in changes to the truck prices quoted in this proposal. f. Final wheelbase, gear ratio, paint color, etc. subject to final review. g. Final specifications must meet Kenworth engineering approval. 4. Options a. Additional options can be made available upon request. b. These could be discussed during a spec review at your availability. c. Extended warranty options can be made available upon request. 5. Order Terms and Conditions a. Order placement will require acceptance of CIT terms and conditions as well as offer to purchase, signed specification, and non-refundable deposit. 6. Trades a. Above new truck pricing is not contingent on any trade-ins. b. Any trade value (verbally) provided is not a commitment to purchase but serves only as a snapshot value of the vehicle at the current point in time. c. Should you wish to trade, your vehicle will be formally appraised no earlier than 30 days from delivery of the new vehicle at which time a final, formal trade in value will be established. 7. Financing a. There are no finance options included in this quote at this time. b. Upon acceptance of this proposal, Central Truck Finance quotes are available on both conventional finance rates and lease options. Thank you for your business and the opportunity to quote your upcoming 2026 purchase. If you have any questions, please do not hesitate to call. Accepted by: _________________ Accepted by: _________________ Date: __________ Date: __________  DATE: 7/14/2026 ACTION ITEM TITLE: Change Order #1 & Final for the 2025 Pavement Marking Project in the decreased amount of $10,015.75. ORIGIN: Public Works Department SUMMARY: This is an informational Change Order #1 and Final for the 2025 Pavement Marking Project in the decreased amount of $10,015.75. RATIONALE: This change order is the change in the quantity of items on the contract as shown in Exhibit A. This will result in a $10,015.75 decrease from the contract’s budgeted total. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: Not Applicable SUGGESTED COUNCIL ACTION: No Action Needed  CHANGE ORDER No. 1 and Final Project 2025 Pavement Marking Date of Issuance Tuesday, July 14, 2026 Effective Date Tuesday, July 14, 2026 Owner City of Edwardsville Contractor Kaskaskia Engineering Group You are directed to make the following changes in the Contract Documents (Description Below) Final Adjustment of Contract Quantities as shown in Exhibit A Reason for Change Order: Field changes necessary to account for unforseen circumstances that arose during construction and final reconciliation of contract quantities. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price Original Contract Time $49,360.84 Days or Dates Net changes from previous Change Orders Net changes from previous Change Orders $0.00 Days Contract price prior to this Change Order Contract Times prior to the Change Order $49,360.84 Days or Dates Net Increase of this Change Order Net Increase of this Change Order -$10,015.75 Days Contract Price with all approved Change Orders Contract Times with all approved Change Orders Ready for final payment: $39,345.09 Days or Dates Recommended By: Accepted By: City Engineer Contractor David Sirko, PE (Authorized Signature) Date: Date:  2025 Pavement Marking Contract EXHIBIT A ADDITIONS: Item Quantity Unit Contract Unit Price Total WHITE PAINT - LINE 6 IN 208 FOOT $2.07 $430.56 WHITE PAINT - LINE 8 IN 408 FOOT $2.03 $828.24 WHITE PAINT - LINE 24 IN 659.2 SQ FT $4.61 $3,038.91 TOTAL $4,297.71 DEDUCTIONS: Item Quantity Unit Contract Unit Price Total WHITE PAINT - LINE 4 IN 99 FOOT $0.74 $73.26 WHITE PAINT - LINE 12 IN 90 FOOT $3.79 $341.10 WHITE PAINT - LETTERS AND SYMBOLS 58.4 SQ FT $8.22 $480.05 YELLOW PAINT - LINE 4 IN 217 FOOT $0.61 $132.37 WHITE THERMO - LINE 4 IN 231 FOOT $2.24 $517.44 WHITE THERMO - LINE 8 IN 1172 FOOT $2.97 $3,480.84 WHITE THERMO - LINE 12 IN 79 FOOT $3.52 $278.08 WHITE THERMO - LINE 24 IN 637 FOOT $4.02 $2,560.74 WHITE THERMO - LETTERS AND SYMBOLS 278 SQ FT $6.99 $1,943.22 REMOVAL 2397 FOOT $1.88 $4,506.36 TOTAL $14,313.46 NET CHANGE -$10,015.75