City Council

EL RENO CITY COUNCIL REGULAR MEETING OF TUESDAY – SEPEMBER 09, 2025 – 5:30 P.M. EL RENO CITY COUNCIL CHAMBERS 101 N. CHOCTAW AVENUE – EL RENO, OKLAHOMA MINUTES A CALL MEETING TO ORDER Mayor Jensen called the meeting to order at 5:46pm. B ROLL CALL Present: Pete Stapperfend, Council Member, Ward 2 David Black, Vice-Mayor, Ward 3 Amy Neathery, Council Member, Ward 1 Dr. Brian Shafer, Council Member, Ward 4 J. Steven Jensen, Mayor Staff Present: Ken Brown, Police Chief Tim Young, Assistant City Manager/Finance Director Matt Sandidge, City Manager Jason Duff, Fire Chief Zachary McLemore, I.T. Director Logan Powers, IT Jana Knott, Bass Law/City Attorney Katie Gore, Administrative Services Director Lindsey Grigg-Moak, City Clerk Scott Law, Airport Manager Chris Smith, Utilities Director Amy Smith, Field Services Director Kirk Dickerson, Deputy Police Chief Emily Richey, Planning & Development Svc. Mngr. Ed Fowler, EMS Director Lyndsay Bayne, Public Information & Marketing Mngr. Others Present: Ray Dyer, El Reno Tribune Russ Wells, Heaston Church Heather Brothers, Main Street Director Casey Trejo, Main Street Chairman Carlee Jones, Main Street Secretary Mary West, Main Street Board Member Vickie Proctor Craig McVay, Main Street Vice-Chairman C NEW BUSINESS, DELETIONS OR CONTINUANCES TO THE AGENDA D CONSENT AGENDA: The following items are considered to be routine by the El Reno City Council and will be enacted with one motion. Should discussion be desired on any item, that item will be removed from the Consent Agenda and considered separately: The City Manager recommends one motion that will approve: 1. Approval of minutes of the August 12, 2025 Regular Meeting.  Page 2 of 9 Minutes of El Reno City Council Regular Meeting of September 09, 2025 2. To authorize additional equipment and work on the Light Rescue from Casco Industries Inc. for the grand total not to exceed $260,000.00, previously approved at $195,100.00. 3. To authorize the purchase a Sprinter Van ambulance equipped with the Stryker Power Load Cot System at a cost not to exceed $196,000.00. 4. Approval of Special Event Permit for the El Reno Airshow and Community Day to take place October 4, 2025 at the El Reno Regional Airport. 5. **To approve Change Order No. 1 to WL McNatt’s contract for Project No. L-09; Airport Terminal Building, in the amount of $11,773.22 (approved as in the Airpark Authority). 6. **To approve Resolution No. 26-017; a resolution accepting FAA grants AIP 3-40-0026-026-2025, and AIG 3-40-0026-025-2025, for “Construct Hangar” and authorizing the Mayor to execute the grant agreements upon receipt from FAA (approved as in the Airpark Authority). 7. **To approve the acceptance of a grant from the Oklahoma Department of Aerospace and Aeronautics (ODAA), in the amount of $742,362.00, for “Construct Hangar”, and authorize the Mayor to sign the grant application and agreement (approved as in the Airpark Authority). 8. **To award Project No.(Q) 25-12; Construct Hangar (approved as in the Airpark Authority). 9. **To approve Task Order No. 11 to the Owner-Engineer Agreement between the City and Parkhill for construction phase services for Project No. (Q) 25-12; Construct Hangar (approved as in the Airpark Authority). 10. **To approve Task Order No. 12 to the Owner-Engineer Agreement between the City and Parkhill for design, bidding, and ODAA grant administration for “Construct Multi-Unit Hangar (Hangar D)” (approved as in the Airpark Authority). 11. Approval of Resolution No. 26-018; a resolution establishing policies and procedures for the RV Park at Lake El Reno. 12. Approval of Resolution No. 26-019; a resolution establishing fees charged by the City of El Reno for El Reno facility rentals and pavilions. 13. To approve an Interlocal Agreement with Canadian County Board of Commissioners pertaining to right-of-way mowing within Canadian County District 1. 14. To approve an Interlocal Agreement with Canadian County Board of Commissioners pertaining to right-of-way mowing within Canadian County District 3. 15. Approval of Budget Amendments for the fiscal year 2024-2025, ending June 30, 2025. 16. Approval of Budget Amendments for the fiscal year 2025-2026, ending June 30, 2026.  Page 3 of 9 Minutes of El Reno City Council Regular Meeting of September 09, 2025 Neathery MOVED, SECONDED by Black to approve items 1-16 of the consent agenda. VOTE WAS: AYE: Jensen, Black, Shafer, Stapperfend, Neathery NAY: None. ABSTAIN: None. ABSENT: None. Mayor Jensen declared motion CARRIED by a vote of 5 to 0 with 0 absent. E CONSENT ITEMS PULLED FOR DISCUSSION: Any items pulled from the consent agenda will be discussed and considered with action and/or possible amendments. F AUDIENCE PARTICIPATION: Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name. You are requested to limit your presentation to three (3) minutes. Any item being presented MUST pertain to City of El Reno business. The Oklahoma Open Meetings Act prohibits the City Council from taking official action on requests made during this portion of the agenda unless otherwise noted on the agenda. G DISCUSSION ITEMS 17. A. To conduct a public hearing in consideration of an appeal by Stephanie Myers regarding the findings by the Code Enforcement Hearing Officer that a certain structure located at 515 S. Rock Island is dilapidated, a public nuisance, and should be removed, in accordance with §246-1(C)(31) of the City Code of Ordinances. Opened at 5:48pm and closed at 6:02pm. Stephanie Myers was present her case stating that they want to sell. Discussion was held at length. B. Discussion, consideration, action, and/or possible amendments regarding an appeal by Stephanie Myers regarding the findings by the Code Enforcement Hearing Officer for that a certain structure located at 515 S. Rock Island is dilapidated, a public nuisance, and should be removed in accordance with §246-1(C)(31) of the City Code of Ordinances. Stapperfend MOVED, SECONDED by Jensen to approve granting an appeal for a 30- day period and have Code Enforcement Hearing Officer review and provide updates. VOTE WAS: AYE: Jensen, Stapperfend. NAY: Black, Neathery. ABSTAIN: Shafer. ABSENT: None. Mayor Jensen declared motion FAILED by a vote of 2 to 3 with 0 absent.  Page 4 of 9 Minutes of El Reno City Council Regular Meeting of September 09, 2025 Neathery MOVED, SECONDED by Black to approve to move forward with the Code Enforcement Hearing Officers findings. VOTE WAS: AYE: Jensen, Shafer, Neathery NAY: Jensen, Stapperfend. ABSTAIN: None. ABSENT: None. Mayor Jensen declared motion CARRIED by a vote of 3 to 2 with 0 absent. 18. A. To conduct a public hearing in consideration of an application from Mathew Graham requesting a rezone from Rural Agricultural District (“A-1”) to Suburban Agricultural District (“A-2”) for the property described as For the properties described as: Tract 1: Lots Seven (7), Eight (8), Nine (9), Ten (10) and Eleven (11), Block One (1), Wildwood Lake 2nd Addition to the City of El Reno, Canadian County, Oklahoma also addressed as 4104 Quail Dr., and; Tracts 2 & 3: A tract of land located in the Southwest Quarter (SW/4) of Section Thirty (30), Township Thirteen (13) North, Range Six (6) West of the Indian Meridian, Canadian County, Oklahoma. (MPC 2025-024) Opened at 6:12pm and closed at 6:14pm. Richey presented the item with little discussion held. B. Discussion, consideration, action and/or possible amendments regarding Ordinance No. 9384; an ordinance to rezone from Rural Agricultural District (“A-1”) to Suburban Agricultural District (“A-2”) for the property described as For the properties described as: Tract 1: Lots Seven (7), Eight (8), Nine (9), Ten (10) and Eleven (11), Block One (1), Wildwood Lake 2nd Addition to the City of El Reno, Canadian County, Oklahoma also addressed as 4104 Quail Dr., and; Tracts 2 & 3: A tract of land located in the Southwest Quarter (SW/4) of Section Thirty (30), Township Thirteen (13) North, Range Six (6) West of the Indian Meridian, Canadian County, Oklahoma. (MPC 2025-024) Neathery MOVED, SECONDED by Black to approve Ordinance No. 9384 as listed above. VOTE WAS: AYE: Jensen, Black, Shafer, Stapperfend, Neathery NAY: None. ABSTAIN: None. ABSENT: None. Mayor Jensen declared motion CARRIED by a vote of 5 to 0 with 0 absent.  Page 5 of 9 Minutes of El Reno City Council Regular Meeting of September 09, 2025 19. Discussion, consideration, action and/or possible amendments regarding variance request by the property owner to the private roadway requirements (312-22A) and paving requirements (312-39B) of the Subdivision Regulations, for the property described as Block Four (4), Lot Eleven (11) of the Wildwood Lake Addition. (MPC 2025-028) Neathery MOVED, SECONDED by Shafer to approve a variance request by the property owner to the private roadway requirements (312-22A) and paving requirements (312-39B) of the Subdivision Regulations, for the property described as Block Four (4), Lot Eleven (11) of the Wildwood Lake Addition. (MPC 2025-028) with recommendation of the Fire Marshal. AYE: Jensen, Black, Shafer, Stapperfend, Neathery NAY: None. ABSTAIN: None. ABSENT: None. Mayor Jensen declared motion CARRIED by a vote of 5 to 0 with 0 absent. 20. A. Presentation by the El Reno Main Street Board of Directors, Executive Committee. Craig McVay, Vice-Chairman of El Reno Main Street opened conversations followed by Casey Trejo, Chairman of El Reno Main Street presented the breakdown of the proposal submitted by El Reno Main Street, providing information of the last few years. Trejo continued with the building ownership, rental and vacant stats. Heather Brothers, Director gave an overview of the intent of the program. B. Discussion, consideration, action and/or possible amendments regarding a memorandum of understanding (MOU) between the City of El Reno and El Reno Main Street. Discussion was held at length regarding the Main Street Program and what has taken place in the last few years. Stapperfend and Neathery provided feedback with Jensen asking questions. Neathery MOVED, SECONDED by Black to Table, allow Manager and Mayor to negotiate and bring it back in October, 2025. VOTE WAS: AYE: Jensen, Black, Shafer, Stapperfend, Neathery NAY: None. ABSTAIN: None. ABSENT: None. Mayor Jensen declared motion CARRIED by a vote of 5 to 0 with 0 absent.  Page 6 of 9 Minutes of El Reno City Council Regular Meeting of September 09, 2025 21. Discussion, consideration, action and/or possible amendments regarding approval of the Final Plat of El Reno Cemetery 4th Addition by the City of El Reno located at the property described as a tract of land lying in the East Half (E/2) of the Southeast Quarter (SE/4) of the Northeast Quarter (NE/4) of Section Sixteen (16), Township Twelve (12) North, Range Seven (7) West of the Indian Meridian, El Reno, Canadian County, Oklahoma. (MPC 2025-026) Shafer MOVED, SECONDED by Black to approve Final Plat of El Reno Cemetery 4th Addition as stated above. VOTE WAS: AYE: Jensen, Black, Shafer, Stapperfend, Neathery NAY: None. ABSTAIN: None. ABSENT: None. Mayor Jensen declared motion CARRIED by a vote of 5 to 0 with 0 absent. 22. Discussion, consideration, action, and/or possible amendments regarding Ordinance No. 9383; an ordinance amending the Electrical Code of the City of El Reno, as adopted from the 2020 National Electrical Code, to require emergency disconnects for all new electrical services. Neathery MOVED, SECONDED by Stapperfend to approve Ordinance No. 9383 as stated above. VOTE WAS: AYE: Jensen, Black, Shafer, Stapperfend, Neathery NAY: None. ABSTAIN: None. ABSENT: None. Mayor Jensen declared motion CARRIED by a vote of 5 to 0 with 0 absent. 23. Discussion, consideration, action, and/or possible amendment to award project (Q) 25-06; Legion Park Pedestrian Bridge and installation. Stapperfend MOVED, SECONDED by Neathery to award project (Q) 25-06; Legion Park Pedestrian Bridge and installation to Marsau Enterprises for installation in the amount of $55,635.59 and Contech Engineered Solutions for the product in the amount of $46,100.00 for a total of $101,735.59. VOTE WAS: AYE: Jensen, Black, Shafer, Stapperfend, Neathery NAY: None. ABSTAIN: None. ABSENT: None. Mayor Jensen declared motion CARRIED by a vote of 5 to 0 with 0 absent.  Page 7 of 9 Minutes of El Reno City Council Regular Meeting of September 09, 2025 H. REPORTS: This section is intended for the Mayor, Council Members, City Manager and staff to make announcements concerning municipal or community matters: 1) Mayor Jensen said the airshow is coming up October 4th and is free to the public. 2) City Council Members Neathery said the Animal shelter will have the turf project ribbon cutting in partnership with Friends of the Animal Shelter. Stapperfend said he has visited new businesses and four years ago, new business was stagnant. Shafer stated that this council has no agenda and we love Main Street, the Chamber, Fire and Police. We appreciate everything that has been happening. We appreciate all of the people behind the scenes such as Streets/Parks, Utilities and office staffing. There are things happening everywhere and with 110 square miles, that is a lot of coverage. 3) City Manager Sandidge provided a quick run down of what is happening with proejcts such as waterlines and drainage, engineering; the recreation trails, First Responders with EMT. 4) Finance and Broadband Young provided updated numbers; sales tax $1,143,764.00; use tax of $244,599.59; hotel/motel tax of $37,518.14 and broadband users are at 601. I. EXECUTIVE SESSION; Consider convening into Executive Session for the purpose of the following: Convened at 7:01pm and Opened at 8:02pm. No Action Taken in E.S. Neathery MOVED, SECONDED by Black to convene into Executive Session. VOTE WAS: AYE: Jensen, Black, Shafer, Stapperfend, Neathery NAY: None. ABSTAIN: None. ABSENT: None. Mayor Jensen declared motion CARRIED by a vote of 5 to 0 with 0 absent. Shafer MOVED, SECONDED by Neathery to reconvene in Open Session. VOTE WAS: AYE: Jensen, Black, Shafer, Stapperfend, Neathery NAY: None. ABSTAIN: None. ABSENT: None. Mayor Jensen declared motion CARRIED by a vote of 5 to 0 with 0 absent. 24. Confidential communication between the City Council and its attorney pursuant to 25 O.S. § 307(B)(3) to discuss real property located in El Reno, Oklahoma and take appropriate action in Open Session.  Page 8 of 9 Minutes of El Reno City Council Regular Meeting of September 09, 2025 Neathery MOVED, SECONDED by Shafer to approve to purchase of 100 W. Pine from El Reno Public Schools up to the appraised amount. VOTE WAS: AYE: Jensen, Black, Shafer, Stapperfend, Neathery NAY: None. ABSTAIN: None. ABSENT: None. Mayor Jensen declared motion CARRIED by a vote of 5 to 0 with 0 absent. 25. A. Confidential communications between the City Council of the City of El Reno and its counsel concerning the settling of certain claims in pending litigation (City of El Reno v. Cephalon Inc., et al, Case No. 1:20-op-45252 DAP, pending in the United States District Court for the Northern District of Ohio, and related litigation), including potential resolution of certain claims against Purdue Pharma LP and its affiliated entities in Purdue Pharma LP’s bankruptcy case (Case No. 7:19-bk-23649 pending in the United States Bankruptcy Court for the Southern District of New York), members of the Sackler family (the “Sackler’s”), Alvogen, Inc., Amneal Pharmaceuticals, Inc., Apotex, Inc., Hikma Pharmaceuticals USA, Inc., Indivior Inc., Mylan Pharmaceuticals Inc., Sandoz, Inc., Sun Pharmaceutical Industries, Inc., and Zydus Pharmaceuticals, related to lawsuits against pharmaceutical supply chain participants of opioid prescription drugs, and taking appropriate action in open session, including possible authorization to settle claims, the disclosure of which may seriously impair the litigation if known by public disclosure as allowed by 25 O.S. § 307(B)(4). B. Discussion, consideration, action and possible amendments regarding Resolution No. 26-013; a resolution to include (a) approving voting to accept the Thirteenth Amended Joint Chapter 11 Plan of Reorganization of Purdue and Its Affiliated Debtors in Participation in Case No. 19-23649 pending in the United States Bankruptcy Court for the Southern District of New York, and authorizing and directing its legal counsel vote to accept the Plan via master ballot or otherwise, (b) approving voting to accept and participate in the Governmental Entities Settlement Agreement (the “GESA”) dated June 17, 2025, and authorizing the Mayor, or the Mayor’s designee, to execute the Subdivision Participation Form for the City of El Reno participation in the GESA, and approval of the Purdue State-Subdivision Agreement as it pertains to the Plan and the GESA, (c) approving voting to accept and participate in the settlement agreements with Alvogen, Inc., Amneal Pharmaceuticals, Inc., Apotex, Inc., Hikma Pharmaceuticals USA, Inc., Indivior Inc., Mylan Pharmaceuticals Inc., Sandoz, Inc., Sun Pharmaceutical Industries, Inc., and Zydus Pharmaceuticals, and authorizing the Mayor, or the Mayor’s designee, to execute the  Page 9 of 9 Minutes of El Reno City Council Regular Meeting of September 09, 2025 Subdivision Participation Form for the City of El Reno participation in the settlements with Alvogen, Inc., Amneal Pharmaceuticals, Inc., Apotex, Inc., Hikma Pharmaceuticals USA, Inc., Indivior Inc., Mylan Pharmaceuticals Inc., Sandoz, Inc., Sun Pharmaceutical Industries, Inc., and Zydus Pharmaceuticals, and (d) authorizing Litigation Counsel in the opioid litigation to negotiate and enter into a State- Subdivision Agreement with the State through the Attorney General on behalf of City of El Reno with respect to the Generic/Small/Secondary Manufacturer Settlements. Neathery MOVED, SECONDED by Black to approve Resolution No. 26-013 as stated above. VOTE WAS: AYE: Jensen, Black, Shafer, Stapperfend, Neathery NAY: None. ABSTAIN: None. ABSENT: None. Mayor Jensen declared motion CARRIED by a vote of 5 to 0 with 0 absent. J. ADJOURNMENT Filed in the office of the City Clerk and posted at the west entrance of the El Reno Municipal Building, 101 N. Choctaw and online at www.elrenook.gov at 1:00pm on September 5, 2025. Neathery MOVED, SECONDED by Shafer to adjourn. VOTE WAS: AYE: Jensen, Black, Shafer, Stapperfend, Neathery NAY: None. ABSTAIN: None. ABSENT: None. Mayor Jensen declared motion CARRIED by a vote of 5 to 0 with 0 absent. The meeting adjourned at 8:02pm. Signed _____________________________ J. Steven Jensen, Mayor Signed _____________________________ Lindsey Grigg-Moak, City Clerk