Convention and Visitor Bureau Board of Directors Agendas

EL RENO CONVENTION AND VISITORS BUREAU BOARD REGULAR MEETING Thursday – June 20, 2024 – 10:00 A.M. CITY OF EL RENO COUNCIL CHAMBERS 101 N CHOCTAW AVE. – EL RENO, OKLAHOMA The City of El Reno encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at (405) 262-4070 at least 48 hours prior to the scheduled meeting is encouraged to make the necessary accommodations. MINUTES A. CALL MEETING TO ORDER The meeting was called to order at 10:01 am B. ROLL CALL PRESENT: Vicki Proctor, Chairman Brooke Robertson, Vice-Chairman David Black, Member Sarah Ward, Member Michael Freeman, Member ABSENT: Carlee Jones, Member STAFF PRESENT: Matt Sandidge, City Manager Katie Gore, Administrative Services Director Caitlin Hofen, Public Information & Marketing C. CONSENT AGENDA: The following items are considered to be routine by the El Reno Convention and Visitors Bureau Board and will be enacted with one motion. Should discussion be desired on any item, that item will be removed from the Consent Agenda and considered separately. 1. Approval of the Minutes of the El Reno Convention and Visitors Bureau Board Regular meeting of Thursday, April 18, 2024. Freeman MOVED, SECONDED by Robertson, to approve the April 18, 2024 meeting minutes. AYE: Proctor, Black, Ward, Freeman, Robertson NAY: ABSENT: Jones Motion carried 5 to 0, with 1 absent D. DISCUSSION ITEMS 1. Discussion, consideration, action, and/or possible amendments regarding the City of El Reno Tourism Grant application from the El Reno Wranglers Riding Club. Freeman MOVED, SECONDED by Black, to approve awarding $3000 in grant funding to the El Reno Wranglers Riding Club. AYE: Proctor, Black, Ward, Freeman, Robertson NAY: ABSENT: Jones Motion carried 5 to 0, with 1 absent 2. Discussion, consideration, action, and/or possible amendments regarding adding wording to the City of El Reno Tourism Grant Application requesting an attendance report along with the financial report after the event. After discussing the options for wording on the attendance report, a draft financial/attendance form will be brought to the board for review in July. This form will be included with the tourism grant application. E. REPORTS After event reports submitted by State Powerlifting Event, The Mane Attraction, and The Oklahoma Mini Hereford Association. F. ADJOURNMENT The meeting was adjourned at 10:56 am.