Regular Meeting

CITY OF ELKO CITY MANAGER 1751 COLLEGE AVENUE ELKO, NEVADA 89801 (775) 777-7110/FAX (775) 777-7119 PUBLIC MEETING NOTICE The Elko City Council will meet in regular session on Tuesday, November 23, 2021 at 4:00., P.D.T. utilizing GoToMeeting.com Please join my meeting from your computer, tablet or smartphone. GoToMeeting.com https://global.gotomeeting.com/ioin/390417493 You can also dial in using your phone +1 (669) 224-3412 Access Code: 390-419-493 Attached with this notice is the agenda for said meeting of the Elko City Council. In accordance with NRS 241.020, the public notice and agenda were posted on the City of Elko Website at http://www.elkocity.com, the State of Nevada's Public Notice Website at https://notice.nv.gov, and in the following locations: ELKO CITY HALL 1751 College Avenue, Elko, NV 89801 Date/time Posted: 8:30 AM. Tuesday, November 18, 2021. Posted by: Kim Wilkinson Administrative Assistant The public may contact Kim Wilkinson by phone at (775) 777-7110 or email at kwilkinson@elkocitynv.gov to request supporting material for the meeting described herein. The agenda and supporting material is available on the City website at http://www.elkocity.com Dated this 18 day of November, 2021. NOTICE TO PERSONS WITH DISABILITIES Members of the public who are disabled and require special accommodations or assistance at the meeting are requested to notify the City of Elko, City Manager's Office, 1751 College A venue, Elko, Nevada, 89801, or By Calling (775) 777-7110 Curtis Calder, City Manager Elko,Nevada  City of Elko Regular Meeting City Council Meeting 23 Tuesday November 2021 - 4:00 PM Elko City Hall Chambers I. CALL TO ORDER The Agenda for this meeting of the City of Elko City Council has been properly posted for this date and time in accordance with NRS requirements. II. ROLL CALL III. PLEDGE OF ALLEGANCE IV. COMMENTS BY THE GENERAL PUBLIC Pursuant to N.R.S. 241, this time is devoted to comments by the public, if any, and discussion of those comments. No action may be taken upon a matter raised under this item on the agenda until the matter itself has been specifically included on a successive agenda and identified as an item for possible action. ACTION WILL NOT BE TAKEN V. APPROVAL OF MINUTES V.A. Approval of November 9, 2021 Minutes, Regular Session VI. PRESENTATION VI.A. Presentation and possible approval of the Consolidated Annual Financial Report and Audit for the City of Elko for the Fiscal Year ending June 30, 2021, including but not limited to, Staff response to audit findings, and matters related thereto. FOR POSSIBLE ACTION A representative from Hinton Burdick CPAs will log in to present the City of Elko’s Fiscal Year 2020/2021 Financial Report. JB VII. PERSONNEL VII.A. Employee Introductions: 1.) Samantha Swartzendruber, Part Time Laboratory Technician, Sewer Department 2.) Jonathan Keil, Patrol Office II, Police Department VIII. APPROPRIATION VIII.A. Review and possible approval of Warrants, and matters related thereto. FOR POSSIBLE ACTION VIII.B. Review and possible approval of General Hand-Cut Checks, and matters related thereto. FOR POSSIBLE ACTION VIII.C. Review and possible approval of Print n’ Copy Warrants, and matters related thereto. FOR POSSIBLE ACTION VIII.D. Review, consideration, and possible approval of a Financing Proposal and Shared Agency Agreement from Motorola Solutions, Inc. for Flex Records Management Software for the Elko Police Department, in the amount of $258,915.76, and matters related thereto. FOR POSSIBLE ACTION Our current Records Management System (RMS) is paired with the existing Computer Aided Dispatch (CAD) system in place at the Central Dispatch Administrative Authority (CDAA). In conjunction with the Elko County Enhanced 911 Board, the CDAA Executive Board recently voted to replace the existing Tyler Tech CAD System with a Motorola Spillman CAD System. As a consequence, our existing Tyler Tech RMS will not be easily compatible with the new CAD System, creating interoperability problems between local public safety agencies. The City of Elko believes the Motorola Flex Records Management Software is an ARPA-eligible purchase. However, in the event it is not, approval of the Financing Proposal allows the City of Elko to begin the transition process without any payments becoming due until one (1) year after contract execution. If ARPA-eligible, the entire purchase will be facilitated in December 2022, with no prepayment penalty. If not, the City will budget the annual, interest free lease payment of $86,305.25 in the next three budget cycles. TT IX. NEW BUSINESS IX.A. Review, consideration, and possible approval of a Deed of Dedication for a Public Utility Easement, on City owned property, APN 001-01R-002, and matters related thereto. FOR POSSIBLE ACTION Anthem Broadband has requested this utility easement be dedicated for public use. The proposed easement crosses the Humboldt River near the Sports Complex. This is in the location of the spare conduit that the City installed along with our irrigation water bore to serve the Sports Complex. BT IX.B. Review, consideration, and possible approval of a Deed of Dedication for a Public Utility Easement, on City owned property, APN 001-690-001, and matters related thereto. FOR POSSIBLE ACTION  Anthem Broadband has requested this utility easement be dedicated for public use. Anthem Broadband intends to install a fiber optic route within this easement. The proposed easement crosses the Sports Complex parcel, and is north of the ballfields, along the south side of the Humboldt River. BT IX.C. Review, consideration, and possible action to accept a letter of resignation from Ms. Tera Hooiman from the Planning Commission, and to further authorize Staff to commence with the standard recruitment process to fill the vacancy on the Planning Commission, and matters related thereto. FOR POSSIBLE ACTION X. PETITION, APPEAL, AND COMMUNICATION X.A. Ratification of the Police Chief issuing a 45-day Temporary Packaged Liquor License and issue a Regular Packaged Liquor License, to Leila Welch, Desirae Leininger, and Stefanie Covert, DBA We Cater to You, located at 1250 Lamoille Highway #1045, Elko, NV 89801, and matters related thereto. FOR POSSIBLE ACTION X.B. Review, consideration, and possible approval for Anthem Broadband to occupy approximately 410 feet of City owned conduit crossing the Humboldt River at the Sports Complex, as shown on their plans for the Head End Project. FOR POSSIBLE ACTION Anthem Broadband proposes to install three micro-ducts in the existing conduit. They would occupy two of the micro-ducts, and the third would be for future City use. BT XI. REPORTS XI.A. Mayor and City Council XI.B. City Manager XI.C. Assistant City Manager XI.D. Utilities Director XI.E. Public Works XI.F. Airport Manager XI.G. City Attorney XI.H. Fire Chief XI.I. Police Chief XI.J. City Clerk XI.K. City Planner  XI.L. Development Manager XI.M. Financial Services Director XI.N. Parks and Recreation Director XI.O. Civil Engineer XI.P. Building Official XII. COMMENTS BY THE GENERAL PUBLIC Pursuant to N.R.S. 241, this time is devoted to comments by the public, if any, and discussion of those comments. No action may be taken upon a matter raised under this item on the agenda until the matter itself has been specifically included on a successive agenda and identified as an item for possible action. ACTION WILL NOT BE TAKEN NOTE: The Mayor, Mayor Pro Tempore, or other Presiding Officer of the City Council reserves the right to change the order of the agenda, and if the agenda has not been completed, to recess the meeting and continue on another specified date and time. Additionally, the City Council reserves the right to combine two or more agenda items, and/or remove an item from the agenda, or delay discussion relating to an item on the agenda at any time. ADJOURNMENT Respectfully Submitted, Curtis Calder City Manager