Regular Meeting

City of Elko ) County of Elko ) State of Nevada ) SS July 23, 2024 The City Council of the City of Elko, State of Nevada met for a regular meeting beginning at 4:00 PM, Tuesday, July 23, 2024. The meeting was held in the council chambers, 1751 College Ave., Elko. This meeting was called to order by Mayor Pro Tempore Mandy Simons. The public can watch the meeting by phone, tablet, laptop, or computer by going to the link provided on the agenda. Questions can be sent to cityclerk@elkocitynv.gov. I. CALL TO ORDER The Agenda for this meeting of the City of Elko City Council has been properly posted for this date and time in accordance with NRS requirements. II. ROLL CALL Present: Mandy Simons, Councilwoman Chip Stone, Councilman Clair Morris, Councilman Giovanni Puccinelli, Councilman Absent: Reece Keener, Mayor City Staff Present: Jan Baum, City Manager Scott Wilkinson, Assistant City Manager Dave Stanton, City Attorney Dale Johnson, Utilities Director Jim Kerr, Water Superintendent Paul Algerio, Public Works Jim Foster, Airport Manager James Johnston, Fire Chief Ty Trouten, Police Chief Cathy Laughlin, City Planner / Acting City Clerk Ralph Negron, Development Manager Julie Davis, Financial Services Director Candi Quilici, Accounting Manager James Wiley, Parks and Recreation Director Jeff Ford, Building Official Susie Shurtz, Human Resources Manager Annette Robinson, City Clerk Technician II Rachel Randall, Planning Technician July 23, 2024 City Council | Minutes Page 1 of 16  III. PLEDGE OF ALLEGIANCE IV. COMMENTS BY THE GENERAL PUBLIC Pursuant to N.R.S. 241, this time is devoted to comments by the public, if any, and discussion of those comments. No action may be taken upon a matter raised under this item on the agenda until the matter itself has been specifically included on a successive agenda and identified as an item for possible action. ACTION WILL NOT BE TAKEN There were no public comments. V. APPROVAL OF MINUTES A. July 9, 2024 Regular Session The minutes were approved by general consent. VI. PRESENTATION A. A presentation by the Mayor in recognition of National Night Out 2024, and matters related thereto. FOR POSSIBLE ACTION Mayor Pro Tem Simons read the proclamation which proclaims Tuesday, August 6th, 2024, as “National Night Out” in the City of Elko. “National Night Out” is an annual crime, drug and violence prevention program sponsored by the National Association of Town Watch. Ty Trouten, Police Chief, said the event will be from 5 P.M. to 8 P.M. on August 6th. It is a free event with food and music. There will be a variety of first responders, and the City’s new armored truck will also be there. Mayor Pro Tem Simons said it is an awesome event, particularly for families. It's the perfect opportunity for kids to see police and other emergency personnel and feel comfortable around them. VII. CONSENT AGENDA A. Review, consideration, and possible approval to accept a "Letter of Resignation" from Arts and Culture Advisory Board Member Cynthia Delaney, and matters related thereto. FOR POSSIBLE ACTION A "Letter of Resignation" from Ms. Cynthia Delaney has been placed in the packet for your review. SAW B. Consideration and possible authorization to allow Staff to advertise for one (1) vacant seat on the Arts and Culture Advisory Board, and matters related thereto. FOR POSSIBLE ACTION July 23, 2024 City Council | Minutes Page 2 of 16  Arts and Culture Advisory Board Member Cynthia Delaney has submitted her resignation from the Board which will leave one (1) vacant seat. Staff is requesting authorization to advertise for the position. SAW C. Review, consideration, and possible approval of the City of Elko Fiscal Year 2023/2024 Indebtedness Report, Debt Management Policy, and Five-Year Capital Improvement Plan as required by NRS 350.013, and matters related thereto. FOR POSSIBLE ACTION Pursuant to NRS 350.013, all entities must file the Indebtedness Report, an updated Debt Management Policy, and the Five-Year Capital Improvement Plan. The updated reports are included in the agenda packet for your review. JD D. Review, consideration, and possible authorization for Staff to advertise for the open positions on the Airport Advisory Board, and matters related thereto. FOR POSSIBLE ACTION The Airport Advisory Board has been idle since the Covid Pandemic. Staff is requesting authorization to advertise to fill the vacancies of the board. The board consist of seven members with one position filled by the Airport Liaison to the City Council. JF E. Review, consideration, and possible approval of a "Letter of Support" for the Small Community Air Service Development Program (SCASDP) Grant application for the Elko Regional Airport, and matters related thereto. FOR POSSIBLE ACTION On July 9, 2024 City Council authorized staff to apply for the Small Community Air Service Development Program (SCASDP) Grant. If City Council approves this letter of support it will be submitted with the grant application. JF ** A motion was made by Council Member Stone, seconded by Council Member Puccinelli to accept the consent agenda as written. The motion passed unanimously. (4-0) VIII. PERSONNEL A. Review, consideration, and possible approval of selecting Annette Robinson as the top candidate for the appointed position of Elko City Clerk and authorize City staff to present a formal job offer, and matters related thereto. FOR POSSIBLE ACTION On May 14, 2024, the City Council authorized Staff to begin an open/competitive recruitment for the Elko City Clerk position. On June 27, 2024, initial interviews were conducted by a review committee consisting of the City Manager, Human Resources (HR) Manager and one City Council Member. On July 8, 2024, interviews of the top two candidates were conducted by a review committee consisting of the City Manager, HR July 23, 2024 City Council | Minutes Page 3 of 16  Manager and the Assistant City Manager. All members of the review committee recommend one finalist, Annette Robinson, for City Council consideration. City Council can choose to move forward in one of the following two ways: 1. Approve selecting Annette Robinson as the top candidate and authorize City Staff to prepare a formal job offer letter for Ms. Robinson’s consideration. 2. Reject selection of Annette Robinson and direct Staff to begin another open/competitive recruitment. JB Jan Baum, City Manager, said it was a unanimous decision by all the review panelists that Annette Robinson was the best candidate for the position. She has some great leadership capabilities. Annette Robinson, City Clerk Technician II, thanks the council and the review committee for their time and consideration. She has lived in Elko for 43 years. She has two associate’s degrees from Northern Nevada Community College (now Great Basin College), one in Business Administration and one in Office Administration. She has a diverse work background which includes seven years at the Elko County Library as the Circulation Supervisor and five years at Newmont Gold as a Met Technician and a Metallurgical Accountant. She also worked at Elko General Hospital as a Patient Business Supervisor where she oversaw a staff of 33. She feels the clerk’s position is a liaison between the community and the council and the city manager. She is very invested in the community and would like to retire with the City. Council Member Chip Stone said she has done a phenomenal job with the City so far. Mayor Pro Tem Simons called for public comments without a response. Ms. Baum said in the last two months, we have learned a lot about Ms. Robinson. She is a fast learner, thorough, professional, and very dedicated to the City. Council Member Clair Morris said he has known Ms. Robinson for quite a while. There is no doubt in his mind that she can do the job well. Council Member Giovanni Puccinelli said he was involved in the first interview and was the most impressed with her. He is confident she will be able to handle the job. ** A motion was made by Council Member Stone, seconded by Council Member Morris to approve selecting Annette Robinson as the top candidate for the Elko City Clerk Position, and authorize City Staff to prepare a formal job offer letter for Ms. Robinson’s consideration. The motion passed unanimously. (4-0) July 23, 2024 City Council | Minutes Page 4 of 16  IX. APPROPRIATION A. Review and possible approval and/or ratification of warrants, and matters related thereto. FOR POSSIBLE ACTION ** A motion was made by Council Member Puccinelli, seconded by Council Member Morris to approve the regular warrants for Fiscal Year 2023-2024 in the amount of $386,107.46. The motion passed unanimously. (4-0) ** A motion was made by Council Member Puccinelli, seconded by Council Member Morris to approve the regular warrants for Fiscal Year 2024-2025 in the amount of $197,422.59. The motion passed unanimously. (4-0) ** A motion was made by Council Member Puccinelli, seconded by Council Member Morris to approve the hand-cut checks in the amount of $94,399.21. The motion passed unanimously. (4-0) ** A motion was made by Council Member Puccinelli, seconded by Council Member Morris to approve the utility refunds in the amount of $855.99. The motion passed unanimously. (4-0) B. Review, consideration, and possible authorization for Staff to purchase a new 2025 Tymco Model 600 Sweeper on an International MV607 Chassis from Tymco, Inc., through Sourcewell Purchasing in the amount of $353,925.00, and matters related thereto. FOR POSSIBLE ACTION This purchase was approved in the FY 2025/26 Budget. PA Paul Algerio, Street Superintendent, said this is our top pick for this piece of equipment. Council Member Morris likes that it is under budget. Council Member Puccinelli likes how customizable it is. Mayor Pro Tem Simons called for public comments without a response. Ms. Baum said this purchase was approved in the FY 2024/25 budget, not in the FY 2025/26 budget as stated in the background information. Council Member Stone asked what the delivery time is. July 23, 2024 City Council | Minutes Page 5 of 16  Mr. Algerio said 9 to 12 months. Council Member Stone enquired about the warranty. Mr. Algerio said the warranty will be a year from delivery. The truck chassis has a separate warranty from the sweeper. The truck gets delivered and then the sweeper gets built on that chassis. The truck will have the normal warranty, which is included in the purchase. ** A motion was made by Council Member Morris, seconded by Council Member Puccinelli to authorize Staff to purchase a new 2025 Tymco Model 600 Sweeper on an International MV607 Chassis from Tymco through Sourcewell Purchasing in the amount of $353,925.00. The motion passed unanimously. (4-0) C. Review, consideration, and possible direction to Staff to solicit bids for the North Effluent Storage Reservoir Embankment Repairs, and matters related thereto. FOR POSSIBLE ACTION During the yearly inspection of the Reservoir it was determined that the subgrade of the North Reservoir east embankment was starting to fail. At that time staff brought in Black Dolphin Consulting to complete a subgrade inspection. It was determined there was extensive subgrade erosion in two locations extending the length of the pond caused by wave action and water getting under the liner. These areas will need to be exposed, scarified, and compacted. DJ Dale Johnson, Utilities Director, said the reservoir was built in 1998 and holds about 200 million gallons of water. It's imperative the embankment is fixed because there are residential homes below it. Rick Frechette, Denver, Colorado, public, asked if Black Dolphin completely specified the correction measures or if it just provided the implementation part. Mr. Johnson said there was a full report completed on what needed to be done to repair the reservoir. ** A motion was made by Council Member Puccinelli, seconded by Council Member Stone to direct Staff to solicit bids for the North Effluent Storage Reservoir Embankment Repairs. The motion passed unanimously. (4-0) D. Review, consideration, and possible direction to Staff to solicit bids for the Sewer Collection System Assessment, and matters related thereto. FOR POSSIBLE ACTION Staff is requesting to have a Sewer Collection System Assessment completed that utilizes acoustic pipe inspection equipment. This technology uses active acoustic transmission between a transmitter and a receiver in adjacent manholes to provide an aggregate pipe July 23, 2024 City Council | Minutes Page 6 of 16  blockage assessment. The data from the assessment is then plotted in GIS format and rated on a scale of 1 -10. Any score below a 4 would then become a critical need for sewer flushing and video inspection; and needed repairs can be scheduled for these areas. This assessment will enhance the cleaning and video inspection program to the critical need areas freeing up unnecessary cleaning and videoing of lines that have no issue. DJ Mr. Johnson said this is a relatively new technology. The data it collects will tell us where we need to focus our manpower. In the past we would work through the entire town. Some lines would get cleaned whether they needed it or not. He saw a demo of it and was impressed. He attended a conference back in January and learned a lot of cities on the East Coast are using it. It can do about 20,000 feet a day and it will catalog every manhole - the inverts, the elevation of the manhole, and verify line sizes. It will be for the entire town. Mayor Pro Tem Simons called for public comments without a response. ** A motion was made by Council Member Stone, seconded by Council Member Morris to direct Staff to solicit bids for the Sewer Collection System Assessment. The motion passed unanimously. (4-0) E. Review, consideration, and possible issuance of final acceptance for the Cattle Drive Waterline Extension, and matters related thereto. FOR POSSIBLE ACTION Great Basin Engineering Contractors has substantiality completed Cattle Drive Waterline Extension. There were five change orders totaling $331,705.45 and a deductive change of $77,796.55 for a total project cost of $3,441665.30. Staff recommends the issuance of final acceptance. DJ Mr. Johnson said there were some pretty large change orders because of pipe issues, but the project was completed under budget. There was one large deductive change order for the soils. The contractor flew the site after the project was completed to see how much material was moved. Mayor Pro Tem Simons called for public comments without a response. ** A motion was made by Council Member Stone, seconded by Council Member Puccinelli to issue final acceptance. The motion passed unanimously. (4-0) X. NEW BUSINESS A. Review, consideration, and possible ratification of the Elko Police Chief accepting ownership on behalf of the City of Elko, of a Chevrolet Tahoe purchased by the Child Advocacy Center (CAC) utilizing Elko County grant funds already available. The Chevrolet Tahoe will be assigned to the Elko Police Department detective assigned to CAC investigations, and matters related thereto. FOR POSSIBLE ACTION July 23, 2024 City Council | Minutes Page 7 of 16  The CAC purchased a Chevrolet Tahoe with grant funds to be transferred to the Elko Police Department, City of Elko, for use by the Elko PD Detective assigned to the CAC. TT Chief Trouten explained that leftover funds were used to purchase a few vehicles – one for the county detective, one for the city detective, one for the civilian staff. This has been accepted by the Elko County Commission. For public transparency it is now before the council. Mayor Pro Tem Simons called for public comments without a response. ** A motion was made by Council Member Morris, seconded by Council Member Puccinelli to ratify the Elko Police Chief accepting ownership, on behalf of the City of Elko, of the Chevrolet Tahoe purchased by the Child Advocacy Center (CAC). The Tahoe was purchased with Elko County grant funds already available. The Chevrolet Tahoe will be assigned to the Elko Police Department detective working at the CAC. The motion passed unanimously. (4-0) B. Review, consideration, and possible approval of an agreement for the exchange of lands between Jordanelle Third Mortgage, LLC. and the City of Elko along with the associated grant, bargain and sale deeds, for the land exchange of APN's 001-690-030 and 006-09U-001, and matters related thereto. FOR POSSIBLE ACTION City Council approved the initiation of a land exchange with Jordanelle Third Mortgage at their meeting January 24, 2023. The property which the City of Elko will gain ownership of will be used for the extension of the Errecart Boulevard Right-of-Way. CL Cathy Laughlin, City Planner/Acting City Clerk, said land exchanges are normally done by resolution, based on the parcel’s fair market value. For this one, we appraised both properties. Based on that appraisal, the size of the Jordanelle Third Mortgage (Jordanelle) parcel was changed to be equal in value with the City of Elko’s property. This agenda item is for the agreement and the grant, bargain, sale deeds. Once it goes through escrow and we get a preliminary title report, she will bring back a resolution for the completion of the land exchange. Council Member Stone asked if the City-owned property is where the old oil shale mines used to be. Ms. Laughlin said the mines were further up [Bullion Road]. The City-owned property is behind Honda Hill, directly across from the Sports Complex. The exchange is necessary for the Errecart Boulevard extension. The Jordanelle parcel is in the county, so we had to create a parcel for the exchange. Mayor Pro Tem Simons called for public comments without a response. She is glad to see things happening on this. It will be nice when it is done. Dave Stanton, Legal Counsel, requested the motion include the statement, “Closing is conditional upon approval of a resolution by the City Council." July 23, 2024 City Council | Minutes Page 8 of 16  ** A motion was made by Council Member Stone, seconded by Council Member Puccinelli to approve the Agreement for the Exchange of Lands along with the associated Grant, Bargain and Sale deeds and authorize Staff to open escrow and obtain the preliminary title reports; closing is conditional upon a resolution approved by the City Council. The motion passed unanimously. (4-0) C. Review, consideration, and possible approval for extension of time to present a successive final map for the Zephyr Heights Subdivision by Jordanelle Third Mortgage, LLC for a period of two years as allowed under City Code 3-3-7, and matters related thereto. FOR POSSIBLE ACTION As required by Elko City Code 3-3-7, the Developer is requesting an extension of time to present a successive final map for Zephyr Heights. The final map for Zephyr Heights Unit 1 was recorded on 8/16/2022, requiring a successive final map prior to 8/16/2024. City code allows for the developer to request and extension of time for the presentation of a successive final map. Jordanelle Third Mortgage LLC has requested a two-year extension for the successive maps. RN Ralph Negron, Development Manager, said this is a good development and staff is recommending the extension. Mayor Pro Tem Simons called for public comments without a response. ** A motion was made by Council Member Puccinelli, seconded by Council Member Morris to approve extension of time for Zephyr Heights Subdivision by Jordanelle Third Mortgage, LLC for a period of two years as allowed under City Code 3-3-7. The motion passed unanimously. (4-0) D. Review, consideration, and possible approval for an Agreement for Deferred Extension of Utilities in association with public improvements required a Boundary Line Adjustment Map processed under application 1-24, and matters related thereto. FOR POSSIBLE ACTION City Staff has conditionally approved a proposed boundary line adjustment under application 1-24 adjusting the boundary line between two parcels located at 111 W Front Street. The proposed property line adjustment will result in one large parcel with a structure, parking and utilities and a second large parcel with no structures and no utilities. There is a proposed continuing use of the second parcel as a lay down yard area. Boundary Line Adjustment Maps are processed under Section 3-3-60 of City code ensuring that proposed parcels are in conformance with a variety of city codes. One of the conditions for approval of the map is completion of certain public improvements ensuring utility service to all the proposed parcels prior to recordation of the map. The Developer wishes to record the map prior to completion of the required public improvements and has requested an Agreement July 23, 2024 City Council | Minutes Page 9 of 16  for Deferred Extension of Utilities. The Agreement is to be backed by security (surety bond). This will allow for recordation of the Parcel Map prior to completion of the public improvements. Section 3-3-60 of the city code does not have a provision that addresses deferral of required improvement agreements under the parcel map process. The proposed agreement is similar in construct to the required performance agreements utilized for required public improvements associated with subdivision of property. The term of this agreement is one year versus the typical two-year term for a performance agreement associated with a subdivision. RN Mr. Negron added that staff would like a condition added for the applicant to provide a surety bond in support of the agreement. Mayor Pro Tem Simons asked if there is a reason why the developer doesn't want to wait for the completion of improvements. Mr. Negron said they are willing to get moving on the project as soon as possible. Michael Morgan, Blue Crois Ltd., developer, said they have already obtained a performance bond. They are looking forward to getting the agreement executed and moving forward with the work. Scott Wilkinson, Assistant City Manager, said the last he knew, there was a draft surety. We need a hard copy of the surety bond on file with the City of Elko. Mr. Morgan said they will send a hard copy of it via overnight mail tomorrow. Mayor Pro Tem Simons called for public comments without a response. ** A motion was made by Council Member Puccinelli, seconded by Council Member Morris to approve a Deferred Utility in association with public improvements required for application 1-24, approve the agreement for Deferred Extension of Utilities, direct the mayor to sign the agreement on behalf of the city, and require the applicant to supply a surety bond. The motion passed unanimously. (4-0) E. Review, consideration, and possible approval of a lease agreement between the City of Elko and at the Elko Television District, a special district organized and existing under Chapters 308 and 318 of the Nevada Revised Statutes, for property referred to as Elko Snobowl, and matters related thereto. FOR POSSIBLE ACTION Elko Television District wishes to enter into a twenty (20) year lease agreement with the City of Elko at the property referred to as Elko Snobowl for a 70'x 70' lease area located at the top of the chairlift. CL Ms. Laughlin said the lease with the Elko Television District is an exchange for them bringing power from Mountain City Highway and providing a power pedestal at the Elko SnoBowl. Their board has July 23, 2024 City Council | Minutes Page 10 of 16  approved and signed the agreement. They are investing quite a bit in the property, and we feel that 20 years is a good term to start with because of their investment. Council Member Morris said it'd be nice to get power to the Elko SnoBowl. Mayor Pro Tem Simons called for public comments without a response. ** A motion was made by Council Member Morris, seconded by Council Member Puccinelli to approve a lease agreement between the City of Elko and Elko Television District for a site located at the Elko SnoBowl. The motion passed unanimously. (4-0) F. Review, consideration, and possible approval of the Second Amended and Restated Contract for the Joint Use of a Geothermal Resource authorizing the City of Elko to withdraw from the Geothermal User Association, and matters related thereto. FOR POSSIBLE ACTION The Elko County School District, City of Elko, the Elko General Hospital and the Elko City- County Civic Auditorium Authority entered into an interlocal contract in 1985 to accomplish the joint use of the geothermal resource. There have been amendments to this agreement throughout its existence. The City of Elko has not been able to utilize the geothermal heat for the pool or city hall for many years because the geothermal loop is inoperable. On June 27, 2023, the City Council moved to not participate in the Elko Geothermal System Upgrade. Entities are actively working to upgrade the Geothermal Loop, to include securing grant funding and reconstruction of the loop. To move forward with this project, the contract needs to be amended and restated to reflect the entities that are actively participating and the entities that wish to withdraw. The withdrawing entities are the City of Elko, the Elko City-County Civic Auditorium Authority, and Great Basin College. The remaining entities are the Elko County School District and the Boys & Girls Clubs of Elko, Inc. JB Ms. Baum said this is for the city of Elko to withdraw from the current agreement. The agreement states the City will forfeit any funds currently in the account (Section XV. Withdrawal), which is a little over $220,000, at present. That amount would be split between all of the participating entities and they'd have to go back in the accounting quite a while to see where it came from. The money was given for the geothermal loop and so it makes sense for it to stay there and be used for that. Mayor Pro Tem Simons agreed with the money remaining. She said getting the loop up and working will be a huge benefit to the Boys & Girls Club project and the schools. Council Member Stone said at this morning’s Elko Convention & Visitors Authority meeting, they had a lengthy conversation about signing or not signing this letter. They elected not to sign it because they didn’t know enough about the cost to jump on board. It would cost around $87,000 for engineering, just to find out more about the cost and benefits. The ECVA situation is much different than City Hall’s. It doesn’t cost as much to heat City Hall and we are more certain about what is going July 23, 2024 City Council | Minutes Page 11 of 16  to happen. The funds we paid in will do nothing but help. He is in support of doing the agreement, in this situation. Mayor Pro Tem Simons called for public comments without a response. She added for clarification that we already voted to not be a part of this. We just need to let them redo the contract so that it accurately reflects the changes. Council Member Stone asked Mr. Stanton if this releases the City of all future liabilities. Mr. Stanton said in the future we'll be working on a license agreement to allow them to occupy city rights-of-way, which will have language protecting the City from liability. In terms of past liabilities, he did not know if this would get us out of anything that might have taken place in the past. The entity has been inactive for quite a while though, so the liability risk is probably fairly small, if any. ** A motion was made by Council Member Stone, seconded by Council Member Morris to approve the Second Amended and Restated Contract for the Joint Use of a Geothermal Resource authorizing the City of Elko to withdraw from the Geothermal User Association. The motion passed unanimously. (4-0) G. Review, consideration, and possible acceptance of Amendment No. Seven (7) to Contract Dated February 26, 2019 Between Jviation, INC., and The City of Elko, Nevada, and matters related thereto. FOR POSSIBLE ACTION This item is to amend the contract between The City of Elko and Jviation, Inc. This contract amendment will cover fees for project management associated with Airport Improvement project (AIP) 60 Rehabilitate Commercial Service Apron. JF Jim Foster, Airport Manager, said this is a typical contract amendment to the master agreements that we have with our consultant engineers. This is the previous one that should have been with us a few years ago, but with the lack of funding, it's coming back to us now. This will allow us to continue with the commercial apron rehabilitation project, which we have submitted a grant application for. We are waiting for the grant award. We have had similar contracts in the past. The last one had 16 amendments. Mr. Stanton indicated he has reviewed this amendment. Mayor Pro Tem Simons called for public comments without a response. ** A motion was made by Council Member Morris, seconded by Council Member Puccinelli to approve Amendment number seven (7) to the contract between Jviation, INC and The City of Elko, Nevada. The motion passed unanimously. (4-0) July 23, 2024 City Council | Minutes Page 12 of 16  H. Review, consideration, and possible approval of the Professional Services Agreement with A.M. Engineering for Construction Management and Related Services for the Elko Mountain Booster Station and Water Line, and matters related thereto. FOR POSSIBLE ACTION On June 25, 2024 City Council approved staff to enter into the Professional Services Agreement with A.M. Engineering for the Elko Mountain Booster Station and Water Line Project. The Professional Services Agreement and A.M. Engineering Proposal are attached for review and consideration. DJ Mr. Johnson said legal has look at this agreement and staff recommends approval. Mayor Pro Tem Simons called for public comments without a response. ** A motion was made by Council Member Puccinelli, seconded by Council Member Morris to approve the PSA with A.M. Engineering for Construction Management for $139,190.08. The motion passed unanimously. (4-0) XII. REPORTS A. Mayor and City Council Council Member Stone said the Elko Temoke Tribe will be hosting an anti-drug and opioid event on August 17th, from 11 A.M. to 5 P.M., at the Elko High School football field. It is a free event open to the public. It will be a fair with booths. The fire department will be there. There will be speakers, bounce houses and food. The ECVA will be hosting the Pop Con Festival on Friday and Saturday, August 9th and 10th. It is a free event open to the public. It will be in both convention buildings. B. City Manager Ms. Baum said Flight Alliance of Northeastern Nevada (FANN) will be hosting an event on August 22nd, from 4 P.M. to 6 P.M., in the Turquoise Room at the Convention Center. An e-mail invitation will be sent out in the coming days. C. Assistant City Manager No report. G. City Attorney No report. F. Airport Manager Mr. Foster thanked the council for approving the letter of support for the Small Community Air Service Development Program (SCASDP) Grant application. He will submit the application on Thursday. If we get the funding, it will help with an additional midday flight. We are continuing to share the 550- model airplane with two other communities. The Delta Air Lines Meltdown affected operations. We July 23, 2024 City Council | Minutes Page 13 of 16  had to switch to handwritten tickets and bag tags. There will be a grand opening for the Kingdome Café and Enterprise Truck Rental this Friday (July 26th), at noon, at the airport. N. Parks and Recreation Director James Wiley, Parks and Recreation Director, said there will be a Parks and Recreation Advisory Board meeting on Thursday, August 8th, at 6:30 P.M. We will be finalizing our five-year plan. It will be brought to the council for approval at a later date. You can expect to see court improvements throughout the city for pickleball, tennis, handball, and basketball. The shade shelter over the main city park BBQ area is now up. H. Fire Chief James Johnston, Fire Chief, said he has been working with the Elko Band for a new agreement to strengthen our relationship with them. We’ve agreed to help with fire extinguisher training and emergency management input. They have been included on the county’s and city’s hazard mitigation plans. He will also be including them in a lot of the fire department’s events and meetings to help bridge any gaps. Regarding NV Energy’s PSOMs, public safety outages management, and them shutting power off in certain areas, he has been working with the county fire chief to come up with some type of communication that allows the council and city managers the ability to request to power to be turned back on. NV Energy is kind of pushing liability back and forth. He will have more information when we have an agreement. L. Development Manager No report. I. Police Chief Chief Trouten reminded everyone once more about the upcoming National Night Out event. He hopes to see everyone there. The armored truck will make its debut there for the public. For the next few days, it will also be available to view at the police department, for any city employees. Police staff have been training with it and reading through the manual. P. Building Official No report. D. Utilities Director Mr. Johnson reported the booster station project has kicked off. The power has been run up all the way up to the water tank. It was completed yesterday. Installation of the water lines has started. We are doing an 18” x 10” hot tap to the main tank line on Thursday. For the Exit 298 lift station project, we got approval from the railroad to run the sewer line back to the plant. For the modernization project, we did vendor interviews last week. We should be bringing a recommendation on the meters and the automated meter infrastructure (AMI) system to council next month for approval. We still are working on the leak detection and water quality monitoring systems. July 23, 2024 City Council | Minutes Page 14 of 16  Council Member Stone enquired about warranties [water & sewer insurance]. Mr. Johnson said the company we hired has been sending out information to residents. We are on our second mailing. Mayor Pro Tem Simons said some people are worried that it's fraudulent and question if it's really from the city. Last meeting Ms. Baum said she would get more information out to the public using social media to let people know it is legit. E. Public Works Mr. Algerio said the preventative maintenance micro-paving project will start on August 5th and will go on for a full two weeks. It is our biggest project to date, for this type of work. Work will happen in various areas, but two of the bigger roads are Idaho Street, from 12th Street to 30th Street, and 12th Street. Work on Idaho Street is scheduled for Wednesday, August 7th, and Friday, August 9th. Work on 12th Street is scheduled for Saturday, August 10th. Traffic control for this area will allow traffic to go out of town, but everything else will be diverted around. M. Financial Services Director No report. K. City Planner No report. J. City Clerk Ms. Robinson announced that there is a new hire, Sarah Khouangrasvongsay, in the Clerk’s office. Emails to staff regarding special events will now come from her. She will be introduced to the council at the next meeting. O. Civil Engineer XIII. COMMENTS BY THE GENERAL PUBLIC Pursuant to N.R.S. 241, this time is devoted to comments by the public, if any, and discussion of those comments. No action may be taken upon a matter raised under this item on the agenda until the matter itself has been specifically included on a successive agenda and identified as an item for possible action. ACTION WILL NOT BE TAKEN Lee Hoffman, resident, complimented Mayor Pro Tem Simons on the way she conducted today’s meeting. It was very efficient and effective. He congratulated Ms. Robinson. When they worked together, she was organized and detailed. She is going to do a great job. He also complemented the Clerk’s office on maintaining the city’s website. He visited a number of entities’ websites to see who had filed for office. Elko’s website was the clearest and this information was easy to find. July 23, 2024 City Council | Minutes Page 15 of 16  BREAK XI. 5:30 P.M. PUBLIC HEARING A. Review, consideration, and possible action on Resolution No. 17-24, a resolution and order vacating a 20' wide public drainage easement consisting of an area approximately 4,283 sq. ft. located within APN 001-660-122, which is located within the City of Elko, Nevada, to the owner of the parcel abutting the property being vacated, Kado Properties, LLC., filed and processed as Vacation 3-23, and matters related thereto. FOR POSSIBLE ACTION NRS 278-480 states "If the governing body is satisfied that the public will not be materially injured by the proposed vacation; it shall order the street or easement vacated." This particular public drainage easement is no longer needed as the drainage has been relocated into a new easement. CL Ms. Laughlin brought up the site plan provided in the agenda packet, which shows the alignments of the old easement (red) and the new easement (blue). The new easement was granted many months ago, conditioned upon installation of new storm drain infrastructure, which has now been installed. Vacating the old easement is necessitated by plans for a building being construction as part of development of the property. The new easement will run underneath a proposed parking lot. Mayor Pro Tem Simons called for public comments without a response. ** A motion was made by Council Member Stone, seconded by Council Member Morris to adopt Resolution No. 17-24 which approves Vacation 3-23. The motion passed unanimously. (4-0) XIII. COMMENT BY THE GENERAL PUBLIC (cont.) Pursuant to N.R.S. 241, this time is devoted to comments by the public, if any, and discussion of those comments. No action may be taken upon a matter raised under this item on the agenda until the matter itself has been specifically included on a successive agenda and identified as an item for possible action. ACTION WILL NOT BE TAKEN There were no additional public comments. There being no further business, Mayor Pro Tempore Mandy Simons adjourned the meeting at 5:34 P.M. Mayor Reece Keener Cathy Laughlin, Acting City Clerk July 23, 2024 City Council | Minutes Page 16 of 16