City Council

MABE Meeting Minutes December 30, 2014 In Attendance: Absent: Others In Attendance: Doug Mountz Rick Shaw Dave Friedman Mike Popow Floyd Jennelle Darrell Gibble Charlotte Gehman Joe Boldaz Stephen Kalis Meeting called to order at 7:04p. Meeting Minutes Motion by Darrell to approve the Minutes of the November 25, 2014 meeting. Second by Mike. Motion Approved. Public Comment None Correspondence USDA Loan and Grant Programs- will complete questionnaire and submit to see if we qualify. Blue Rock at Elverson conditional Approval Letter from Borough – acknowledged letter of conditional approval for the Blue Rock project. Penn Dot Storm Sewer Letter- after conversation with Merle, Joe indicated that this is a non-issue at this point. Joe has been in contact with DEP and will alert the board if he hears anything further. PA One Call – We are officially signed up for PA One Call services. Energy Quotes – Review of quotes provided. Motion by Mike to approve 35 month contract with PPL Energy Plus. Second by Doug. Motion Approved. Portnoff Sheriff Sale Approval - Motion by Darrell to authorize Portnoff to pursue Sheriff Sale. Second by Mike. Motion approved. SSM CEFC Planning Module – Joe has reviewed the planning module and has responded to Bogia engineering. Joe has signed off and so the only further action is by the Borough. Charlotte will forward the plans to Joe when she receives them. CRP Grant - Charlotte has received notice of the CRP Grant process is open for 2015. The workshop will be held on January 20th at the County Services Bldg. Charlotte and someone from Hydraterra will attend. Treasurer’s Report Motion by Darrell to approve the Treasurer’s Report. Second by Mike. Motion Approved. Operator’s Report Plant is operating quite well. No more hypochlorite and bisulphate is required. Are testing an auto-dialer from East Brandywine. John is testing and if testing is successful, will replace our current auto-dialer. Cost to EB to be determined but in the range of 500-1000. New motor for the blower is estimated $750.00 which is cheaper than a new blower. New Sternpac pump was ordered and will be installed. Dave will check with John to see if the old pump can be refurbished to be used as a spare. Clarifier 2 is being cleaned. A brush head was found at the base, which may have been causing the problem with the flow blockage. The piping looks good. The second tank will be cleaned over the weekend. Need diesel fuel as most of it was used with the DU project. Dave will work with Charlotte to get prices for diesel fuel from local suppliers. Dave estimates about 300 gallons will be needed. Page 1 of 2 MABE Meeting Minutes December 30, 2014 Motion by Darrell to authorize Charlotte to order diesel fuel for off-road use at the WWTP. Second by Mike. Motion approved. Clarifier – Joe checked the inside of the clarifier tank during cleaning and confirmed that it is in good shape. The tank does show some bare metal, but no corrosion. Joe recommends painting the top part of the tank at some point. He feels that clarifier is in good shape. Joe recommends drawing the tank down completely for inspection and cleaning and painting at that point. Engineer’s Report Equalization Tank Repair – The heat tracing is not complete. No pay application presented. Walkways are complete, lights are in, and grading issues have been resolved. Joe still has to do a final walk-thru. Final payment will be requested in January pending final completion. Disinfection Upgrade - Eastern Environmental and Condon Electric are working through the punch lists provided by Hydraterra. The HVAC has an issue with the 3 phase power. A transformer may be required at a cost of $1000.00- 3000.00. No action required by the board at this time. Eastern has provided temporary heat. Lagoon Closure Project – Will plan to apply for a Chester County Grant for this project. Blue Rock at Elverson- Nothing new to report. Solicitor is going to prepare a Developers and Financial Approval Agreement. Corbett Pump Station - Community Evangelical Free Church - Joe does not anticipate any issues. Should not require much time. Springfield Village - Charlotte will verify if there are escrow monies in the account. Springfield has asked for a final inspection from Joe. Charlotte will also verify tapping fees. Solicitors Report DEP Consent Order – no action at this time. Old Business Board Member Replacement – Stephen recommends assembling a list of potential future members. Candidates must reside, own real estate or be a business owner in the Borough. MABE 2015 Budget – will approve at the January meeting. Performance Appraisal – Darrell offered to work with Rick on Charlotte’s performance Evaluation. Insurance Search – Borough Council is still reviewing the policy and considering coverage. Will hold any decision until Borough Council reviews the quote at their meeting. New Business Motion by Darrell to adjourn at 7:56p. Second by Mike. Motion carried. Next meeting will be at 7:00p on January 27, 2014. Respectfully Submitted by Charlotte Gehman Page 2 of 2