City Council

MABE Meeting Minutes June 28, 2016 In Attendance: Absent: Others In Attendance: Rick Shaw Jack Stewart Jose Colon Darrell Gibble Floyd Jennelle Mike Popow Charlotte Gehman Joseph Boldaz Stephen Kalis Meeting called to order at 6:57p. Meeting Minutes Motion by Darrell to approve the Meeting Minutes of the May 31, 2016 Board Meeting. Second by Floyd. Motion Approved. Public Comment None. Correspondence PMAA By-Laws Revisions SSM Sunoco-Street Occupancy Letter - Reviewed by Board SSM Quote for Swale Inspection – Review of quote. Decision to not approve SSM quote for inspection. Motion by Rick to approve the quote by Tim McEwen for $8,200.00 for the swale work near the Headworks building. Second by Mike. Motion approved. Portnoff Sheriff Sale Update – Discussion of the options for the property as there were no bidders at the June Sheriff Sale. Stephen reviewed the options. Charlotte will let Portnoff know that MABE will let it go to Sheriff Sale again before changing parameters of the sale. Treasurer’s Report Motion by Darrell to approve the invoices. Second by Jose. Motion approved. Mike presented a report of the year to date finances and offered some projections for balancing the budget. Energy costs have exceeded budget. Joe anticipates that the energy costs should be about the same as they have been. Plant materials and supplies are also up. Chemicals costs are up as well as Maintenance and Repair costs. Mike suggests reallocating money. Joe says the collection system will continue to be an expense. Mike suggests a separate meeting to discuss the budget. Operator’s Report The plant is running well. Dave corrected some max flow number readings. The new door has been installed in the blower building. Dave contacted Door Electric to replace the bad outlets in the DU building at a cost of $400.00 which was previously approved. The work has been completed and outlets are operational. Generator Service Quotes – Dave reviewed both quotes and recommends the decision be made based on how often the Board wants to have the work done either once or twice a year. Motion by Darrell to approve Dynatech at $820.00 for a one year contract for once yearly maintenance. Second by Floyd. Motion approved. Blower Building Cleanup - Joe will remove the pallets and the building will be swept clean by EEMA O&M Services. Corbett Hour Meter Replacement - Has been installed. Corbett Run Time Report Confirmation - Operator error in data entry has been corrected. Page 1 of 2 MABE Meeting Minutes June 28, 2016 New Refrigerator Connection/Removal of Old - Charlotte will call Eagle Disposal to dispose of the damaged refrigerator. Motion by Mike to dispose of the old refrigerator. Second by Darrell. Motion Approved. Engineer’s Report February 24 Storm Damage Southern Swale Drainage – Still waiting to hear about the construction schedule. WWTP HVAC System – ordered on June 13th, but will be installed at a later date. Discussion of the most cost effective way to control drainage of DU building. Lagoon Closure Project - Notice of award and agreement issued to Berg Construction and shared with solicitor and insurance carrier. Joe recommends approving contractor by adjusting the insurance, extending the coverage and adding builders risk insurance. Award subject to all outstanding insurance requirements being met. Builders risk insurance will be added. Motion by Mike to approve Berg Construction in the amount of $433,300.00 with the stipulations outlined. Second by Jose. Motion approved. Pre-construction meetings will be re-scheduled until insurance requirements are met. Plant Water Project – Notice of award and agreement issued to Zimmerman and have been reviewed. Some insurance concerns surfaced. Zimmerman’s current insurance does not meet the A rating also additional insureds must be added to the coverage. Also need builders risk insurance. Joe recommends continuing to move forward. If Zimmerman cannot meet the requirements the Board will have to decide whether to accept the next bidder or go out to bid again. Will discuss at the July meeting. Motion to approve the bid award to Zimmerman Environmental 171,179.84 by Darrell as long as the insurance requirement is met. Second by Floyd. Motion Approved. Pre-construction meeting is scheduled for June 30th at 11:00a if the insurance requirements have been met. Manhole Project-Manhole Inserts have been delivered to Hydraterra’s office and will be installed, July 7, 8 & 9. Caernarvon Twp. Sewer Meeting – Rick and Joe attended the Caernarvon Twp. Sewer Authority meeting to discuss with the members the possibility of connecting to their system, what might be a potential connection point, if capacity was available and what costs might be associated with a connection. Both municipalities 537 Plans would need to be revised. The MABE Board could consider this connection in the future before the plant needs to be replaced. Solicitors Report Sunoco Pipeline Crossing – The Letter of No Objection has been approved and final edits were made and completed and a copy has been received. Charlotte will forward Fox Rothschild’s invoice to Sunoco directly. Old Business Keystone Alliance Consulting – discussion of proposal for rate study at cost of $7,000.00. Stephen suggests the study can provide some backup for the rates. Decision to hold off until 2017 when it can be potentially incorporated into the budget. CEFC Sewer Connection – still need to pressure test the lateral. Phone calls to Lyons and Hohl are not returned. May contact the church directly. Storm Damage Claim Settlement/Swale Work – scheduled for 1st week of August and estimated to take one week to complete. 57 S. Brick Lane Connection – Review of Joe’s conversation with Mr. Stoltzfus. Stephen indicates that any resident within 150 feet of the sewer line must connect. Stephen offers to review the current ordinance to recommend any changes necessary to ensure that connections that can be made will be made. Charlotte will check whether the Borough has a holding tank ordinance and will let Stephen know. New Business Meeting Adjourned: 9:03p Next regular meeting will be on July 26, 2016 at 7:00p at Borough Hall. Respectfully Submitted by Charlotte Gehman Page 2 of 2