City Council

MABE Meeting Minutes November 27, 2018 In Attendance: Absent: Others In Attendance: Lori Sifford Stephen Kalis, Fox Rothschild Dave Friedman, EEMA Darrell Gibble Steve Keech Joe Boldaz, Hydraterra Floyd Jennelle Jack Stewart Jose Colon Bob Preston, Hydraterra Charlotte Gehman Meeting called to order at 7:03p Meeting Minutes Motion by Darrell to Approve Minutes of October 30, 2018 Board Meeting. Second by. Motion approved. Note: Bob Preston did not attend the Penn DOT meeting Public Comment None Correspondence/Communication Chester County UCII – Decision not to apply for a grant in 2019, so no TVFD Fund Drive – Motion by Darrell to give $100.00 to Twin Valley Fire Co. Second by Floyd. Motion approved. Htp 2019 Rate Schedule Letter – Review of the new rate schedule presented. W. Main St. Inquiry Response – Review of the response from the resident. Charlotte will respond and we will get clarification from the codes officer of what constitutes a second EDU. Operator’s Report High flows resulted in one bad sample caused violations. Dave has talked to DEP and MABE can expect a letter from DEP. There was a failure of the EQ tank and some floats. The autodialer at the blower building required a service call from Service Electric and is now repaired. I & I have been a big problem in November even during what are normally low flow times of day. Dave reviewed the flows for the month which were near or over capacity causing the filters to bypass on several days. EQ Tank Pump Alternation Switch – switches were ordered and replaced. Saddler Pump Station – switches were replaced, and station is running fine. Corbett Wet Well - Bob shared a video of water flowing in the seams of Corbett. Sewer Specialties is coming out this week to meet with Bob to offer a quote to seal Corbett. Twin Valley Pump Station Modification – During the pump draw down test, a sock was discovered to be clogging the pump and required a service call to clear. A new float was installed. Chemical Feed Pump Repair/Modification – Discussion of replacing the cutters and monitoring them. The cutters in place are original to the 2003 installation. Motion by Darrell to approve purchase of new cutters for the Twin Valley Pump Station including installation by Controlex not to exceed $2,000.00. Second by Floyd. Motion approved. Charlotte will inform Twin Valley School District that we are replacing the cutters to try to improve the situation. After this last occurrance, we will charge the school district for the repairs. Engineer’s Report Blower Panel Project – Base bid was approved at the October MABE meeting. Bob will notify Eastern Environmental of the bid award. Lori asks that all pre-construction communication is forwarded to Charlotte and Lori. All payment requests will come through MABE. A Series Manhole Repair Schedule (place holder), S. Main St. Manholes – Still on schedule to be completed in 2019. Bob anticipates a walk-thru with Allen Myers and work to be started in February. Pump Run Times/I&I (Quarterly) – no update until the end of the quarter. Manhole Gravity Sewer Televising, Cleaning, Repair Cost Quote – Project is still on hold NPDES Permit – Bob has spoken to Sarah Abraham at DEP and she has all the information she needs at this time. Page 1 of 2 MABE Meeting Minutes November 27, 2018 Energy Transfer Solutions Proposal – Hydraterra recommends going with the ETS 8000 Series including 5-year warranty and coordination with Tristate to confirm the system is working. Motion by Darrell to approve the Oct 30, 2018 Energy Transfer Solutions 8000 series controller quote for $9,700.00. Second by Jose. Motion approved. Joe does not anticipate any engineering costs for this project. Homestead/Kennelwoods Manholes/Risers – job has been completed. Annual Pump Draw Down – Test Results from Nov 6th - Inflow was noted at Brick Lane. Bob will have Sewer Specialties look at this pump station at the same time as Corbett and include a quote. No I & I noted at the other three pump stations. Bob will provide the daily reports of the draw down tests for MABE records. Capital Improvement Plan – no questions or changes. TVEC Pump Station Repairs – covered in Operators Report. Solicitor’s Report No report Old Business Water Line Project – PA One call is complete, and Tim will resume excavating within the next two weeks. 2019 Budget Executive Session New Business Treasurer’s Report Motion by to approve the payables as presented. Second by. Motion approved. Financial Reports Admin Update Meeting Dates for 2019 – Motion by Jose to approve the 2019 MABE Board meting dates as presented. Second by Floyd. Motion approved. Property Inspection Planning – Discussion of specifics of instituting the property seer inspection program. Will begin inspections in April and allow 3 months for the first group of homes. Adjourn to Executive Session at 8:p for discussion of personnel and contractual matters. Meeting reconvened at 8:34p. Extended an offer to Charlotte effective January 1st. Charlotte has accepted the offer. Motion by Darrell to approve offer of adjusted hours, pay increase, paid holidays and flat rate for meeting attendance to Charlotte. Second by Floyd. Motion approved. Motion by Floyd to approve quote from Shearer technical for purchase of new desk top computer, with software and computer training. Second by Jose. Motion approved. Motion by Darrell to approve the 2019 Budget including annual rate increase to $225.00/EDU, $90.00/Reservation. Second by Floyd. Motion approved. Motion by Jose to terminate the Stoltzfus Enterprises Bookkeeping contract. Second by Floyd. Motion approved. Adjournment 8:48p Next Scheduled MABE Meeting is Tuesday, December 18, 2018 at 7:00p. Page 2 of 2