Public Library Board

AGENDA 1000 Englewood Pkwy – Anderson Room Public Library Board Meeting Englewood, CO 80110 Thursday, July 16, 2026 ♦ 6:00 PM 1. Chair Phelps approved the agenda 2. Call to Order 3. Roll Call 4. Library Agenda Memo a. Library Board Agenda Memo 09-July-2026 5. Approval of Minutes a. June 18, 2026 Public Library Board - 18 Jun 2026 - Minutes - Pdf 6. Scheduled Public Comment (presentation limited to 10 minutes) a. This is an opportunity for the public to address the Board regarding items not on the agenda. Commissioners may ask questions for clarification, but there will not be any dialogue. Public comment is limited to the Scheduled Public agenda item. Once the Board has concluded this portion of the agenda, no further public comment will be accepted. Please limit your presentation to three minutes.  In-Person Attendees: Please arrive early to sign in.  Online Presenters: Please ensure that your screen name clearly displays your full name. If you prefer not to show your full name publicly due to a safety concern, please reach out to the Department of Parks, Recreation, Library and Golf at dsevera@englewoodco.gov or 303-762-2684 by noon on the day of the meeting. Your full name will be kept confidential and will not be displayed in the meeting recording or minutes. Join the meeting Meeting ID: 275 101 047 110 Passcode: hZ9sc3H5 b. Citizens may also submit public written comment to the Department of Parks, Recreation, Library and Golf to dsevera@englewoodco.gov no later than Wednesday, July 15, 2026 at 5:00 p.m. 7. Reports a. Library Stats Report June 2026 (3-5 min) - Kinne Library Board Stats June 2026 Copy of Board Stats June 2025 b. July 2026 Library Update - (7-10 min) - Fewell and Kinne Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303- 762-2405) at least 48 hours in advance of when services are needed. Page 1 of 17 Englewood Public Library Board Agenda July 16, 2026 07.16.2026 July 2026 Library Board Meeting 8. New Business 9. Old Business a. Legal Obligations for Library Boards (7-10 min) - Fewell b. 2026 Library Board Goals (7-10 min) - Chair Phelps 10. Staff's Choice 11. Board Member's Choice 12. Adjournment Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303- 762-2405) at least 48 hours in advance of when services are needed. Page 2 of 17 Public Library Board – Meeting Memo To: Public Library Board Members From: Board Administrator Debby Severa Date: July 9, 2026 RE: Public Library Board July 16, 2026, Meeting – Action Summary This memo provides summaries of items pending before the Public Library Board, as well as requested actions for each agenda item. Agenda Item 5a: Approval of Minutes – June 18, 2026 Summary: Review and approve the minutes of June 18, 2026, Public Library Board meeting. Requested Action: Vote Agenda Item 7a: Library Statistical Report June 2026 Patron Experience Supervisor Hannah Kinne will review the June 2026 Statistical Report, highlighting key performance indicators. The June 2025 Statistical Report has been included for comparison. Requested Action: No action required. Agenda Item 7b: July 2026 Library Update Library Director Rachel Fewell and Patron Experience Supervisor Hannah Kinne will review strategic plan updates, monthly activities, budget updates and general library updates. Requested Action: No action required. Page 3 of 17 Agenda Item 9a: Legal Obligations for Library Boards Summary: Per information provided at the June 18, 2026, Library Board meeting, does the Library Board have any additional questions, or would the Board like to invite someone from the State Library to expound more on these obligations? Requested Action: Staff is requesting that board members review the documents provided in the June 18, 2026, Library Board packet to prepare for this discussion and a possible vote to invite someone from the State Library to attend a future Board meeting. Agenda Items 9b: 2026 Library Board Goals Summary: Board members will continue discussion on 2026 Library Goals and finalize the Board’s official goals for 2026. Requested Action: Vote Page 4 of 17  Draft MINUTES Public Library Board Meeting Thursday, June 18, 2026 PRESENT: Chair Dena Phelps Vice Chair Maggie Burns Luke Curtis Kyle Davenport Amy Wilson City Council Liaison Rick Somerson ABSENT: Elizabeth Copps, excused Alex Day, excused Edy Hughes, excused Englewood Schools Liaison Danielle Herman STAFF PRESENT: Library Director Rachel Fewell Patron Experience Supervisor Hannah Kinne 1. Call to Order a. Chair Phelps called the meeting to order at 6:03 p.m. 2. Roll Call 3. Library Board Agenda Memo 4. Approval of Minutes a. May 21, 2026 Moved by Member Kyle Davenport Seconded by Member Maggie Burns TO APPROVE THE MINUTES OF MAY 21, 2026 AS WRITTEN Motion MOTION CARRIED. 5. Recognition of Public Comment (presentation limited to 3 minutes) a. This is an opportunity for the public to address the Board regarding items not on the agenda. Commissioners may ask questions for clarification, but there will not be any dialogue. Presentations will be limited to three minutes. Join the meeting Meeting ID: 275 101 047 110 Page 1 of 2 Page 5 of 17  Draft Public Library Board June 18, 2026 Passcode: hZ9sc3H5 b. Citizens may also submit public written comment to the Department of Parks, Recreation, Library and Golf to dsevera@englewoodco.gov no later than Wednesday, June 17, 2026, at 5:00 p.m. 6. Reports a. Library Stats Report (3-5 min) - Fewell b. June 2026 Library Update (7-10 min) - Fewell 7. New Business a. August 3, 2026 Library Closure - Fewell Moved by Member Amy Wilson Seconded by Member Maggie Burns IN SUPPORT OF THE LIBRARY BEING CLOSED ON AUGUST 3, 2026, DUE TO MARMOT DOING MAINTENANCE ON ITS SERVER THAT DAY. Motion MOTION CARRIED. b. Library Board Policies & Laws (7-10 min) - Fewell 8. Old Business a. 2026 Library Board Goals (7-10 min) - Chair Phelps 9. Staff's Choice 10. Board Member's Choice 11. Adjournment a. Chair Phelps adjourned the meeting at 6:40 p.m. Debby Severa, Staff Liaison Page 2 of 2 Page 6 of 17  Englewood Public Library Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Jul-26 Aug-26 Sep-26 Oct-26 Nov-26 Dec-26 Yearly Totals 1. Hours of Service 244.5 232.5 265 255 243 252.5 1492 2. Days of Service 29 27 31 29 29 29 174 3. Total Physical Visitors 5,619 5,619 6,207 6,131 6,302 7,577 37,455 4. Entering through the garage side 2,428 2,406 2,824 2,734 2,793 3,540 16,725 5. Entering through the front (north) side 3,191 3,213 3,383 3,397 3,509 4,037 20,730 6. Pageviews - Catalog 50,361 36,924 281,911 30,852 32,560 94,988 527,596 7. Pageviews - Library Website 10,541 9,754 9,432 9,201 11,468 13,467 63,863 8. Total Reach - Facebook 10,506 79,395 8,872 15,112 33,846 51,017 198,748 9. Total Reach - Instagram 8,013 7,908 8,351 15,091 6,539 13,590 59,492 10. Total Patrons Registered (unexpired) 12,070 12,292 12,291 12,266 12,392 12,528 11. Total Eng Resident Patrons registered (unexpired) 6,584 6,564 6,635 6,617 6,667 6,795 12. New Accounts created (full-access/limited access) 322 297 338 244 312 396 1,909 13. New Eng Resident accounts created (full-access/limited access) 151 138 144 114 165 194 906 14. Meeting Room Sessions 40 52 51 47 65 60 315 15. Study Room sessions 301 301 321 319 286 278 1,806 16. Pages Printed 22,481 19,162 19,615 22,248 22138 20933 126,577 17. Computer use by hours 1,316 1,323.75 1,420.18 1,419.57 1641.11 1537.87 8,658.80 18. Computer use sessions 1,582 1,563 1,683 1,654 1763 1688 9,933 19. Tracked Interactions with Library Visitors 1,046 948 873 1,320 1,654 958 6,799 20. Total Volunteer hours 55 61.75 56 65 49 154 440.75 21. Adult hours 55 61.75 56 65 45 48 330.75 22. Teen hours 0 0 0 0 4 106 110 Collection Information 23. Englewood Physical Collection size 60,107 60,062 59,953 59,449 59,176 59,160 24. Marmot Physical Collection size 4,169,692 4,176,134 4,170,354 4,142,726 4,150,303 4,156,821 25. Marmot Digital Overdrive Collection size 158,251 173,273 174,890 177,414 180,360 182,642 - - - - - - 26. Physical - Holds Filled 1,332 1,081 1,125 1,060 944 1,119 6,661 27. Physical - Total Circulation 10,723 9,849 11,138 10,419 11,462 13,951 67,542 28. Digital - Overdrive 4,671 4,349 4,981 4,644 5,028 4,981 - - - - - - 28,654 29. Digital - Hoopla 1,233 1,157 1,335 1,228 1,233 1,249 - - - - - - 7,435 30. Digital - Kanopy 613 300 440 353 466 363 - - - - - - 2,535 31. Digital - Total Circulation 6,517 5,806 6,756 6,225 6,727 6,593 - - - - - - 38,624 32. Newspaper views (digital) 5,519 4,606 5,327 6,410 5,505 5,212 - - - - - - 32,579 33. Online Database usage 1,055 1,566 221 2,556 133 106 - - - - - - 5,637 34. Library of things - Total Circulation 70 62 78 76 79 121 486 35. Total Circulation (Physical + Digital Total Circulation) 17,240 15,655 17,894 16,644 18,189 20,544 - - - - - - 106,166 Children's Programs 36. Number of In-House Programs 33 31 35 32 29 55 215 37. Attendance 879 781 818 886 841 2144 6,349 38. Number of Offsite Programs 42 41 11 16 78 0 188 39. Attendance 638 600 179 345 1400 0 3,162 40. Number of Passive Programs 1 3 2 0 0 3 9 41. Attendance 50 53 64 0 0 240 407 42. Total Number of Programs 76 75 48 48 107 58 0 0 0 0 0 0 412 43. Total Attendance 1567 1434 1061 1231 2241 2384 0 0 0 0 0 0 9,918 Page 7 of 17  Young Adult Programs 44. Number of In-House Programs 5 5 5 1 1 8 25 45. Attendance 29 22 25 5 21 50 152 46. Number of Offsite Programs 0 0 1 1 0 0 2 47. Attendance 0 0 34 57 0 0 91 48. Number of Passive Programs 0 0 0 0 0 0 0 49. Attendance 0 0 0 0 0 0 0 50. Total Number of Programs 5 5 6 2 1 8 0 0 0 0 0 0 27 51. Total Attendance 29 22 59 62 21 50 0 0 0 0 0 0 243 Adult Programs 52. Number of In-House Programs 6 7 11 10 12 10 56 53. Attendance 33 74 90 59 87 113 456 54. Number of Offsite Programs 2 2 2 1 2 2 11 55. Attendance 27 16 26 9 16 21 115 56. Number of Passive Programs 2 1 1 1 2 2 9 57. Attendance 47 2 2 6 62 228 347 58. Total Number of Programs 10 10 14 12 16 14 0 0 0 0 0 0 76 59. Total Attendance 107 92 118 74 165 362 0 0 0 0 0 0 918 All Programs 60. Number of In-House Programs 44 43 51 43 42 73 0 0 0 0 0 0 296 61. Attendance 941 877 933 950 949 2,307 0 0 0 0 0 0 6,957 62. Number of Offsite Programs 44 43 14 18 80 2 0 0 0 0 0 0 201 63. Attendance 665 616 239 411 1,416 21 0 0 0 0 0 0 3,368 64. Number of Passive Programs 3 4 3 1 2 5 0 0 0 0 0 0 18 65. Attendance 97 55 66 6 62 468 0 0 0 0 0 0 754 66. Total Number of Programs 91 90 68 62 124 80 0 0 0 0 0 0 515 67. Total Attendance 1,703 1,548 1,238 1,367 2,427 2,796 0 0 0 0 0 0 11,079 68. Outreach Events library staff attended 0 0 1 3 3 1 8 69. Number of individuals directly engaged with the library 0 0 620 232 480 70 1402 70. Number of individuals exposed to the library (event attendance) 0 0 2,000 740 480 70 3290 71. Incidents Reported 4 7 6 6 4 4 31 72. Revenues $408.94 $425.76 $852.95 $740.43 $0.00 $3,065.88 $5,493.96 73. Library Board Budget expended $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 74. Library Board Budget balance $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 75. General Library Fund expended $125,960.45 $158,215.73 $102,445.94 $184,605.68 $181,385.13 $157,636.94 $910,249.87 76. General Library Fund Actual Budget $2,036,514.24 $2,036,514.24 $2,036,514.24 $2,036,514.24 $2,036,514.24 $2,036,514.24 $2,036,514.24 77. Donors Fund balance $42,646.57 $45,500.00 $45,500.00 $40,875.95 $39,861.33 $38,627.92 78. Total Library staff 23 23 25 24 26 27 79. Part-Time Staff 11 11 12 11 13 14 80. Full-Time Staff 12 12 13 13 13 13 * Outreach event was stepping stones open house - don't have a total from the school Page 8 of 17 Englewood Public Library January 2025 January 2024 Year to Date Last YTD Monthly Report Usage Overview Days of Service 29 29 29 29 Physical Visitors 4,948 4,363 4,363 Pageviews - Website 10,813 8,843 8,843 Pageviews - Catalog 17,883 20,374 20,374 Total Reach - Facebook 4,500 1,318 1,318 Total Reach - Instagram 7,000 1,115 1,115 Total Patrons Registered 18,536 18,018 Englewood Patrons Registered 8,523 8,841 New Account Registration 430 476 Englewood Collection Size 62,302 62,270 Marmot Collection Size 4,227,105 4,228,695 Meeting Room Sessions 42 37 37 Study Room Sessions 315 266 266 Circulation Physical - Holds Filled 2,053 1,757 1,757 Physical - Total Circulation 6,702 7,209 7,209 Digital - Overdrive 4,298 3,792 3,792 Digital - Hoopla 1,268 1,037 1,037 Digital - Kanopy 742 402 402 Digital - Total Circulation 6,308 5,231 5,231 Total Circulation (Physical + Digital) 13,010 12,440 12,440 Library of Things - Total Circulation 45 66 66 Information Services Questions Answered 2305 2591 2591 Internet Computer Usage 1811 1478 1478 Volunteer Hours 142.75 62.25 62.25 Programs Children 31 Number of In-House Programs 33 31 549 Attendance 833 549 30 Number of Outreach Programs 37 30 416 Attendance 554 416 61 Page 9 of 17 Total Number of Programs 70 61 965 Total Attendance 1387 965 Young Adult Number of In-House Programs 5 5 5 Attendance 13 35 35 Number of Outreach Programs 0 2 2 Attendance 0 7 7 Total Number of Programs 5 7 7 Total Attendance 13 42 42 Adult Number of In-House Programs 20 34 34 Attendance 98 44 44 Number of Outreach Programs 6 4 4 Attendance 47 30 30 Total Number of Programs 26 38 38 Total Attendance 145 74 74 All Programs Number of In-House Programs 58 70 70 Attendance 944 628 628 Number of Outreach Programs 43 36 36 Attendance 601 453 453 Total Number of Programs 101 106 106 Total Attendance 1545 1081 1081 Incident Reports Total Incidents 11 10 10 Revenues Revenues Deposited w/ City $ 505.97 $ 1,343.07 $ 1,343.07 Page 10 of 17  July 2026 Library Board Meeting Presented By Rachel Fewell, Library Director, and Hannah Kinne, Patron Experience Supervisor Library Monthly Board Report agenda • Patron Stories • Budget Update • Report from High Performance Leadership program • Big ideas for City Council Strategic Plan • Strategic Plan Work • Monthly theme and activities with calls to action • Libraries in the news • Trending stories that impact libraries nationally, regionally or in our state • Reports from stakeholder entities Page 11 of 17  Patron stories A patron visited the library today to use the public computers. She is currently battling that her identity has been stolen. I helped her navigate the necessary online forms to freeze her credit and to file identity theft reports to the IRS. She did not feel super comfortable navigating the computer, so I helped her troubleshoot Patron came in looking to find a friend on each time she got stuck. (She was better than she made social media (she's new to social media). She herself out to be.) She was so grateful for the time and the friend worked together for 20 years spent with her to reach her goal of filing the reports and and then went their separate ways due to life printing next steps. Upon leaving she said, "Thank you circumstances. They lost touch. After the patron got set up on one of EPL's public again for all of your help and being here today. You computers and navigated through social media made my day." (with the help of ref staff), she found her friend online and started crying. Ref staff helped her send a friend request and navigate to messaging feature to reach out to her friend in hopes of reconnecting. Budget updates and timeline • Working through the 2027 budget development process • Waiting for stakeholders to make decisions • Budget due in Tyler New World – June 26, 2026 – complete! • Budget Review Committee – July 22 3:00pm-4:30pm - Parks, Recreation, Library and Golf • Colorado Public Library Standards: Municipal, County, Other Libraries: The town and/or county governance oversees the budget and expenditures. The library board advises on and advocates for expenditures in alignment with the strategic plan. • Englewood Municipal Code, Chapter 2 – Public Library Board: To recommend to the City Manager an annual capital expenditure budget for library purposes, and to assist the librarian in estimating anticipated revenues and the sums necessary to maintain and operate the library during the ensuing year. Page 12 of 17  High Performance Leadership • 6 Month Mini-MBA certificate course offered through Englewood in partnership with DU – Daniels College of Business • Topics range from Public Service to Stakeholder Analysis to Succession Planning to Change Management • Coursework includes a term-length Action Learning Project • Group of 4-6 City staff members • Explore potential solutions to real-life pain points within the city – Processes, Knowledge Management, Infrastructure Management, etc. – while synthesizing material learned in the course • Library Graduates Include: • Carrie Watson, Library Operations Manager (2025) • Hannah Kinne, Patron Experience Supervisor (2026) • Melissa Guarisco, Youth Services Librarian (2026) Big ideas for City Council Strategic Plan • Support for Colorado Public Library Standards from CoE departments • IT and infrastructure needs • Network upgrade to support “library as third place” • WiFi stability for job interviews, meetings, video calls with loved ones • Public phone • Self-Checkouts • Facilities and building remodel/development - space study • Refillable water bottle fountain • Designated study spaces • Video capable computers • Children’s playscape with interactives and an outdoor playground Page 13 of 17 July activities supporting Strategic Plan 2026 goal Admin Team • Kicked off Staff Manual project • Meetings with new Facilities leadership • Reviewed unlocked restrooms with stakeholder team – going well, will remain unlocked for ease of patron access Adult Services Team • We hit 274 Summer Reading registrations, beating our last year total! • 52 of people have picked up their free book for reading 20 hours. (This means over half the books have been claimed!) • We have three high achievers who have already finished the challenge and submitted all of their grand prize tickets. • We had 111 adults in-building for programs, which is the most in one month since pre-2025. • Our most attended individual program with 41 people was Pride in the Library. • Developing plans for fall programming July activities supporting Strategic Plan 2026 goal, cont. Patron Experience Team • Drafting updates to patron privacy policy & drafting brand new cardholder signup policy • IT collab to transition away from shared login • onboarding/Training new hire • Archive policy development • Procedure manual • Space planning • Sharing Parks & Recreation staff recs on main display Youth Services Team • Exploring how best to utilize Asana within the team • Continued work on training manual and procedure documentation • Began nonfiction weeding project with Collections • Summer reading activities Page 14 of 17 July activities supporting Strategic Plan 2026 goal, cont. Collection Services Team • Continue exploring new vendors • Setup with Follett • Met with Libraria in June • Met with Mackin in June • Space planning project • Procedure Manual • Cross training at REF & Circ • Ongoing data work Monthly Themes 2026 • January – Hobbies and Crafts • August – Back to School • February – I love the library! • September – National • March – Freedom of Information Preparedness Month • April – Poetry Month • October – Information Literacy Awareness Month • May – Travel and Tourism • November – National Hunger • June – Summer Reading and Homelessness Awareness (Dinosaurs!) Week • Summer Reading starts • December – World • July – Parks and Recreation month Views/Perspectives Italicized indicates library staff presentations at Library Board meeting Page 15 of 17 July – Parks and Recreation Colorado Native Plants In-Person Discover the beauty and ecological benefits of Colorado native plants. In this presentation, Tracy Csavina from the City of Englewood Parks Department will explore how native plants support pollinators, conserve water, and strengthen local ecosystems. Participants will leave with practical ideas for incorporating native plants into their own landscapes. Date: Saturday, July 11, 2026 Time: 1:00pm - 2:30pm Composting 101 In-Person An explanation of the basic principles of backyard composting followed by a discussion of soil chemistry and why compost is so critical to healthy soil. Do’s and don’ts will be suggested while encouraging questions, answers and friendly discussion. Date: Wednesday, July 15, 2026 Time: 6:00pm - 7:15pm Travel Scrapbook Workshop In-Person This hands-on travel scrapbooking and journaling workshop invites adults to turn their favorite trip memories into creative keepsakes. Bring your photos and mementos—leave with pages you’ll be proud to share. Date: Sunday, July 19, 2026 Time: 2:00pm - 3:00pm July fun! Call to Action: Storytime! Database spotlight: Attend a Friday Storytime in the Park! Green File Environmental information from Friday Storytime will rotate through local scholarly, government, and general parks at 9:30am weekly. Please bring a interest sources. blanket to sit on. Subjects Include: • Global climate change • July 10 - Bates Logan • Green building • Pollution • July 17 - Jason • Sustainable agriculture • July 24 - Romans • Renewable energy • July 31 - Duncan • Recycling • August 7 - Belleview • August 14 - Bates Logan Page 16 of 17 Program Preview for August - Back to School! Paws and Pages There is no denying that dogs can have a truly calming and joyous effect—especially if they are trained therapy animals! Swing by Englewood Public Library for a drop-in moment of canine calm where you can meet, pet, talk to, or otherwise just bask in the positive effects of man’s best friend via certified therapy dogs. While you’re there, take a peek at books and materials about therapy animals, dogs and their humans, and the wide, wonderful world of canines. Date: Saturday, August 8, 2026 Time: 12:00pm - 1:30pm Puzzle Off Join us for a race to finish a 500-pc puzzle! Teams of 2 to 4 people can register. Puzzling will begin promptly at 1 pm. Accessories are allowed. Registration Required! Location: 2nd floor, Civic Center Community Room Date: Saturday, August 15, 2026 Time: 1:00pm - 3:00pm Dinosaur Terrariums Learn how to create a fun, hands-on miniature dinosaur terrarium using simple materials. Participants will design a small prehistoric scene with moss, soil, and toy dinosaurs while learning basic terrarium care. Supplies are limited and will be first-come, first served. Date: Sunday, August 23, 2026 Time: 2:00pm - 3:00pm Libraries in the News 2025 Public Library Services for Strong Communities Survey PLA administered this survey in fall 2025 to understand the public library programs, services, partnerships, and facilities geared towards meeting needs and fostering resilient communities. This survey was first administered in 2022 and the Measurement, Evaluation, and Assessment Advisory Group worked with PLA staff to update the survey to support national and local advocacy efforts with actionable data about the ways public libraries help support their communities. Read the summary report (PDF) of the 2025 survey results and explore data in Benchmark. Register for a free webinar on July 23rd to learn more American Library Association Council Introduces Resolution to Establish Librarians’ and Library Workers’ Bill of Rights ALA Special Report surveys Generative AI policies for public and academic libraries Page 17 of 17